Associate Director, Events

Main Work Location: Stanford Historic Campus

Schedule: Hybrid (at least 2 days per week on site)

Note: Not all unique aspects of the job are covered by this job description

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Associate Director, Events

Main Work Location: Stanford Historic Campus

Schedule: Hybrid (at least 2 days per week on site)

Note: Not all unique aspects of the job are covered by this job description

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About Stanford athletics and development

Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletics program in the country. We are the proud Home of Champions! We lead the nation with 134 NCAA team championships, have won the Women’s Capital One Cup four of the last five years, and have brought home the Learfield Directors’ Cup for 26 of the possible 29 seasons. We support nearly 900 student-athletes who compete on 36 intercollegiate athletics teams and also support the university’s physical education, recreation and wellness initiatives. Our dedicated staff embody a culture of excellence, embrace our mission of scholar-athleticism, and exemplify a relentless championship spirit. To learn more about Stanford Athletics, please visit gostanford.com.

Housed within Stanford Athletics, the development team is a part of the Office of Development (OOD) which advances Stanford’s mission by raising philanthropic support from alumni, parents, families, friends, and institutional funders. Working in concert with volunteers and university leaders, OOD staff members strive to accelerate Stanford’s purposeful impact in the world. Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university’s donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience.

Position Summary

The Associate Director, Events, is a member of DAPER Development’s donor relations team, which is tasked with communicating appreciation for, and the impact of, gifts to Stanford Athletics; connecting donors with student-athletes and coaches through events on and off campus; and ensuring a sense of confidence and pride in philanthropically supporting Stanford. The Associate Director, Events is a full-time role that will own responsibility for DAPER Development’s calendar of events.

The Associate Director, Events, will lead event management and strategy for DAPER Development. Reporting to the Assistant Athletics Director, Donor Relations, they will view on campus, virtual, and cross-country events as part of an overarching donor relations strategy. Responsible for project managing events annually, ranging from small receptions to awards ceremonies to football tailgates, they will liaise with vendors and campus partners to curate all aspects of guests’ experience. The successful candidate will understand how every event fosters critical connections with our donors, alumni, and supporters. An interest in Cardinal athletics is a bonus, as interacting with dedicated Cardinal fans and coaches is a central part of the role.

In this role you will:

● Develop, manage, and implement an annual events strategy to support athletics fundraising that includes recurring, cyclical, and special events focused on engagement, cultivation, recognition, and stewardship.

● Produce high quality, engaging, creative experiences that are based on best practices for event management. Appropriately scope out project tasks/team assignments, create work plans and schedules, monitor progress, and meet milestones.

● Ensure a flawless event experience for all guests, speakers, and volunteers from start to finish. Oversee registration strategy and logistics. Recruit and prepare speakers, draft briefings and scripts, and assist with events collateral. Develop program metrics to measure attendee satisfaction.

● Be a good steward of financial and people resources. Work cross-departmentally to prepare and manage complex program budgets. Recommend and schedule events into appropriate off-campus and on-campus venues. Hire and oversee staff, students, production consultants, or contingent event staff, when applicable.

● Work collaboratively with internal and external university partners, including central development events staff, vendors, and athletics donor hosts and volunteers. Act as department representative at cross-departmental project meetings.

● Demonstrate a commitment to promoting and supporting an inclusive, accessible, diverse and equitable university for all our community members.

● May perform other duties as assigned.

To be successful in this role, you will bring:

● Bachelor’s degree and five years of relevant experience or combination of education and relevant experience.

● Superior project and event management skills

● Proficiency with data and financial systems, including experience gathering, organizing, and analyzing data, and communicating/presenting results and recommendations in a succinct fashion to key stakeholders.

● Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output.

● Demonstrated experience with financial management of complex event budgets requiring excellent analytical skills.

● Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows.

● Excellent communication, time management, and customer service skills. Must be well organized and detail oriented.

● Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.

● Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem solving skills.

The expected pay range for this position is $76,000 – $117,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/b...) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

PHYSICAL REQUIREMENTS*:

● Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.

● Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.

● Ability to obtain and maintain a California Non-commercial Class drivers license

WORKING CONDITIONS:

● May require some travel and working evenings and weekends.

● Expected to attend all home football games.

WORK STANDARDS:

● When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

● Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

● Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

● Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

WHY STANFORD IS FOR YOU:

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

● Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

● A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

● A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

● Discovery and fun. Stroll through historic sculptures, trails, and museums.

● Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time
• Job Code: 4884
• Employee Status: Regular
• Grade: I
• Requisition ID: 102803
• Work Arrangement : Hybrid Eligible

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