Position Title:

Event Manager

Job Group:

Professional & Scientific

Position Title:

Event Manager

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor’s degree

Preferred Qualifications:

Experience serving as an event manager for auxiliary events such as trade shows/conferences/weddings/donor events/proms/concerts/etc.
Experience supervising event staff.
Experience setting up and troubleshooting audio/visual equipment for events.

Job Description:

The Iowa State Athletics Department is accepting applications for the position of Event Manager (event planner I). The Event Manager will independently plan, coordinate, and implement primarily small to midsize events that may include conferences, meetings, weddings, donor events, reunions, proms, concerts, shows, and non-ISU athletic events. This position serves as the primary event manager for designated events and assists with a variety of operational and administrative projects.

• Coordinates all aspects of the assigned event from planning with the client through the end of the event, coordinates logistics, analyzes challenges and identifies alternative solutions
• Consults with clients on event planning
• Coordinates contracts
• Serves as manager on duty at the event, and is responsible for making regular independent decisions on behalf of ISU and the client
• Supervises event staff and third party vendors during live events
• Acts as venue liaison to all parties involved in the event to ensure effective communications and smooth ancillary operations (parking, security, catering, merchandising, ticketing, guest services, sponsorship coordination, media, officials, visiting teams, etc.)
• Facilitates safety, security and emergency response procedures as necessary
• Assists with administrative and operational processes to support the event programs
• Requires a commitment to and responsibility for adhering to all rules and regulations of the University, Big 12 Conference, andNCAA.

The ideal candidates will be self-driven with a strong focus on customer service. Candidates should have good skills planning and managing events; proven ability to work with regular interruptions; ability to manage multiple projects and vendors/staff simultaneously; be a problem solver; possess good interpersonal and communication skills; be highly organized;and effectiveworking withinternal and external stakeholders.Candidates are expected to be committed to multiculturalism and working with a diverse clientele.

Must be available and flexible to work assigned evening and/or weekend events; able to lift and move up to 40 lbs; and able to work indoors and outdoors in a variety of weather conditions.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Level Guidelines
• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision
• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode
• Works on problems and issues of somewhat limited scope
• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained
• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate
• May lead projects of limited scope and complexity
• May provide guidance to students

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS806

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume
2) Contact information for 3 professional references

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?
Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program.

Original Posting Date:

March 8, 2024

Posting Close Date:

March 14, 2024

Job Requisition Number:

R14214