24-159 Equipment Manager (Administrative Assistant 1) - Department of Athletics

Position Summary

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Department of Athletics invites applicants for the position of Athletics Equipment Manager (Administrative Assistant 1).

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

West Chester University Athletics is a NCAA Division II program and a member of the Pennsylvania State Athletic Conference. With 24 sports and approximately 600 student-athletes, it is among the largest athletic programs in NCAA Division II. The Department of Athletics prepares our student-athletes for life-long success by providing opportunities for them to excel in the classroom, in competition and in the community. Under the supervision of the Athletics Facilities & Operations Manager, this position provides support to the Department of Athletics and provides service in the areas of athletic equipment management and home event management. The Athletics Equipment Manager is the event coordinator at assigned athletic and special events and oversees event staff at these events.

Position Summary

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Department of Athletics invites applicants for the position of Athletics Equipment Manager (Administrative Assistant 1).

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

West Chester University Athletics is a NCAA Division II program and a member of the Pennsylvania State Athletic Conference. With 24 sports and approximately 600 student-athletes, it is among the largest athletic programs in NCAA Division II. The Department of Athletics prepares our student-athletes for life-long success by providing opportunities for them to excel in the classroom, in competition and in the community. Under the supervision of the Athletics Facilities & Operations Manager, this position provides support to the Department of Athletics and provides service in the areas of athletic equipment management and home event management. The Athletics Equipment Manager is the event coordinator at assigned athletic and special events and oversees event staff at these events.

The ideal candidate possesses experience in equipment rooms, laundry rooms, event management and budgeting.

This position requires the ability to work overtime for evening and weekend work, travel as needed, and to attend all home football games.

Responsibilities include:

• Oversee all phases of the equipment room and laundry room operation
• Maintain certification and membership in good standing in the Athletic Equipment Managers Association (AEMA)
• Maintain, record, and update all athletic equipment, uniform, and apparel inventory
• Receive deliveries of athletics department equipment and notify athletics business manager and relevant coaches of delivery
• Assist coaches and staff with uniform and equipment purchases and monitoring team equipment budgets
• Maintain accurate records pertaining to equipment/uniform distribution and collection
• Repair equipment and apparel as needed
• Ensure proper handling and care of uniforms and apparel as it pertains to the laundry room operation
• Coordinate equipment reconditioning and replacement
• Monitor athletic equipment room budget
• Submit written yearly inventories for all sports
• Travel with teams as assigned
• Assist with the preparation of facilities and equipment for home events including communications with visiting teams and officials; locker room assignment; meeting and greeting visiting teams and game officials; overseeing PA systems, scoreboard controls, and portable communications systems at all home football games
• Assist with all aspects of event management including communication with officials, visiting teams, and spectators; and working with coaches to assign student workers, supervision of student workers and event staff
• Other duties as assigned

Minimum Qualifications

• Such training may have been gained through a four-year college or university OR
• Any equivalent combination of experience and training

• Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel Required Knowledge, Skills & Abilities:

• Associate Degree or higher preferred

• Some knowledge of the principles and practices of public administration

• Some knowledge of the sources of information, methods, and techniques used in administrative research

• Ability to carry out, with some supervision, staff assignments requiring the organization of material and development of procedures

• Demonstrated ability to handle sensitive issues and correspondence with confidentiality and discretion

• Ability to comprehend and apply office procedures

• Attention to detail and accuracy

• Excellent oral and written communications, including the ability to compose straightforward, informational correspondence

• Strong organizational skills including creating, organizing, and maintaining electronic files and folders

• Demonstrated ability to handle sensitive issues, maintain confidentiality, and follow requirements with respect to the handling of confidential information

Preferred Qualifications

• Equipment room experience
• Laundry room experience
• Event management experience
• Budget management experience

Special Instructions

The scheduled hours for this position are Monday - Friday (8:00 AM to 4:30 PM).

Review of applications will begin immediately.

Candidates should apply online at https://www.schooljobs.com/careers/wcupa. Application materials must include a resume, cover letter and a list of three professional references (All required for consideration).

Applicants must successfully complete the interview process to be considered as a finalist.

Developing and sustaining a diverse faculty and staff advances WCU’s educational mission and strategic Plan for Excellence. West Chester University is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background checks.