24-162 –Budget Assistant (Fiscal Technician)- Department of Athletics

EXPIRED

Position Summary

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Division of Student Affairs team invites applicants for the position of Budget Assistant (Fiscal Technician) for the Department of Athletics.

West Chester University is an NCAA Division II member of the highly competitive Pennsylvania State Athletic Conference (PSAC). The Department of Athletics prepares our student athletes for life-long success by providing opportunities for them to excel in the classroom, in competition and in the community. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; generous retirement plans, a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

Reporting to the Assistant Director of Athletics for Internal Operations, the Budget Assistant supports Athletics purchasing; provides excellent customer service to student-athletes, coaches, and staff; maintains accounts; assists with operating budget development and financial reporting; collects and deposits WCU Athletics revenue; and supports athletic events. This position may require evening and weekend hours.

The ideal candidate will demonstrate customer service and administrative support experience; strong organizational and record-keeping skills; the ability to prioritize tasks and solve problems, the ability to work independently and as part of a team; and the ability to communicate and collaborate with a diverse population of campus partners including students, faculty, staff and coaches.

Responsibilities include:

• Prepare all purchase orders through various university online procurement systems
• Order all equipment, uniforms, and supplies for all areas of WCU Athletics
• Manage and audit all accounts regularly to ensure accuracy and budgetary compliance

Position Summary

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania’s Division of Student Affairs team invites applicants for the position of Budget Assistant (Fiscal Technician) for the Department of Athletics.

West Chester University is an NCAA Division II member of the highly competitive Pennsylvania State Athletic Conference (PSAC). The Department of Athletics prepares our student athletes for life-long success by providing opportunities for them to excel in the classroom, in competition and in the community. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

WCU proudly offers a positive and purposeful work environment; comprehensive employee benefits including health, vision, and dental insurance along with many wellness programs; generous retirement plans, a commitment to work-life balance including generous paid vacation, paid sick time, military leave and paid time off for most major holidays; and a University mission to support employee personal and professional growth including a tuition waiver for self and family members, training and development, and advancement opportunities.

Reporting to the Assistant Director of Athletics for Internal Operations, the Budget Assistant supports Athletics purchasing; provides excellent customer service to student-athletes, coaches, and staff; maintains accounts; assists with operating budget development and financial reporting; collects and deposits WCU Athletics revenue; and supports athletic events. This position may require evening and weekend hours.

The ideal candidate will demonstrate customer service and administrative support experience; strong organizational and record-keeping skills; the ability to prioritize tasks and solve problems, the ability to work independently and as part of a team; and the ability to communicate and collaborate with a diverse population of campus partners including students, faculty, staff and coaches.

Responsibilities include:

• Prepare all purchase orders through various university online procurement systems
• Order all equipment, uniforms, and supplies for all areas of WCU Athletics
• Manage and audit all accounts regularly to ensure accuracy and budgetary compliance
• Collect and audit all department revenue, reconcile and report all income and expenses to relevant parties
• Assist in the preparation of departmental operating budgets and NCAA/EADA reports
• Assist in the fiscal year reconciliation of all departmental accounts
• Assist with Athletic Events in areas such as ticket sales, registrations, and game management as needed
• Other duties as assigned

Minimum Qualifications

• One year as a Fiscal Assistant or
• Three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school or
• One year of experience in maintaining and reviewing fiscal records and an Associate degree in accounting or business administration or
• Any equivalent combination of experience and training

Required Knowledge, Skills & Abilities:

• Thorough knowledge of bookkeeping principles and practices
• Knowledge of modern office practices and equipment
• Some knowledge of accounting principles and methods
• Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately
• Ability to prepare financial reports and statements
• Ability to apply and adapt established methods to financial transactions

Preferred Qualifications

• Experience with online requisition software such as NetSuite and/or SourcePoint
• Experience creating and maintaining complex reports using Excel
• Higher education experience
• College athletics experience
• Customer service or student support experience

Special Instructions

Ask about opportunities to work from home and alternate work schedules.

Candidates should apply online at https://www.schooljobs.com/careers/wcupa.

Application allows for cover letter, resume, and three professional references. (All required for consideration).

Review of applications will begin immediately and continue until the position is filled.

Applicants must successfully complete the interview process to be considered as a finalist.

Developing and sustaining a diverse faculty and staff advances WCU’s educational mission and strategic Plan for Excellence. West Chester University is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

_ All offers of employment are subject to and contingent upon satisfactory completion of all pre-employment background _