Academic Coordinator

Position Details

 

Dept Number/Name : 0-3830-000 / UGS Athletics Advising

College Division : Acad Affairs-Undergrad Studies

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Position Details

 

Dept Number/Name : 0-3830-000 / UGS Athletics Advising

College Division : Acad Affairs-Undergrad Studies

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Salary Plan : Administrative

Job Code/Title : 4424 / Academic Coordinator

Salary Range : $48,000 - $53,000

Position Number : 00025985

 

ORGANIZATIONAL SUMMARY:

The Student Success division at the University of South Florida, is comprised of 60 departments, providing students with academic support, engagement opportunities, health & wellness services and enhancement of the educational experience.

The Academic Services team, which has a dual report to Undergraduate Studies and Athletics, provides services, programming, functions and outreach for USF student-athletes that results in satisfactory academic progress and graduation of student-athletes. Academic Services maintains a staff of 13 full-time employees, a team of 4-5 post-baccalaureate interns and a full complement of tutors and mentors (OPS students) to serve a community of approximately 500 student-athletes representing 19 NCAA Division I sport programs.

POSITION SUMMARY:

The Academic Coordinator in Undergraduate Studies/Academic Services in Athletics is responsible for the planning, implementation and evaluation of academic support programming and academic progress monitoring for an assigned student-athlete caseload. This position provides personalized academic advising to student-athletes, addressing their unique academic needs, goals, and challenges. The Academic Coordinator also collaborates closely with coaches, faculty, administration, and other university departments to ensure that student-athletes receive comprehensive academic guidance and support throughout their collegiate careers. This position will report to an Assistant Director of Academic Services and must adhere to all NCAA, Conference, and University rules and regulations.

RESPONSIBILITIES :

Academic Support:
-Responsible for proactive and strategic planning involving academic support of new and continuing student-athletes.
-Supervise and conduct structured academic support sessions.
-Provide consistent follow-up via electronic communication to faculty in request of grade status and attendance information.
-Facilitate tutorial appointment requests.
-Provide detailed and timely grade reports and updates on the academic progress of assigned student-athlete caseload.
-Conduct regular meetings with coaches and applicable administration.
-Meet with prospective student-athletes and their families to discuss academic support and services at USF.
-Provide structured academic support while traveling with assigned teams during irregular business hours of operation.

Advising and Academic Planning:
-Assist new and continuing student-athletes with course selection, ensuring compliance with NCAA, Conference, and University policies and regulations.
-Maintain accurate and up-to-date degree plans and graduation plans.
-Collaborate with campus partners to identify and address scheduling and registration barriers.

Reporting, Eligibility and Certification:
-Responsible for monitoring and tracking continuing eligibility for assigned student-athlete caseload, including management of applicable reports.
-Create and distribute of End of Semester report for assigned sports.
-Complete and maintain applicable eligibility reports.
-Confirm and distribute transfer assessments completed by Assistant University Registrar.
-Collaborate with Athletics Compliance and University Registrar's Office in support of the Athletics certification process.

Committees and Program Administration:
-Represent Academic Services in meetings and on select committees across UGS and campus.
-Serve as liaison for International Student Services.

Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

This position requires a Bachelor's Degree in Education, Counseling or academic field directly related to the Advisor's specific responsibilities with a minimum of one year of experience in advising or related academic functions within higher education.
 

FLSB1310 Equivalency:

4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.

PREFERRED QUALIFICATIONS:

Master's Degree in Education, Counseling or academic field directly related to the Advisor's specific responsibilities. Experience working with student-athletes, coaches, support staff and administration in an intercollegiate athletics department at the Division I level; experience utilizing Teamworks/Retain.

USF Tampa

 

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 38225

Posting Date:  11/14/2024

Posting End Date: 11/28/2024

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement.

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA).

Work Location 

Campus map and location overview: USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF  

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here.

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