Admin Assistant for Vice President for Student Life and Athletics

Job Announcement

Administrative Assistant to the Vice President of Student Life and Athletics

Job Title:

VP for Student Life and Athletics

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Job Announcement

Administrative Assistant to the Vice President of Student Life and Athletics

Job Title:

VP for Student Life and Athletics

Apply Now

Department:

Jenni Shepard – Vice President for Student Life and Athletics

Reports To:

Pay Status: Non-Exempt

Jenni Shepard

Position Status: Full Time Approved By:

Position Summary: The Administrative Assistant to the Vice President of Student Life and Athletics will be under the direct supervision of the VP. This hourly, full-time staff position requires a driven individual who is task oriented. The individual will assist the Vice President for Student Life and Athletics in the following areas:

Primary Responsibilities/Essential Job Functions:

Will schedule appointments for the VP

Manage calendars in Outlook

Recording, typing, and distributing minutes from meetings highlighting Action Items

Ordering of supplies for staff under VP including on Amazon Office Account

Credit card reconciliations for all employees under the VP

Payment of invoices for all employees under the VP

Copying, collating, and filing

Answering and returning departmental phone calls

Assisting with special events

Assist with Athletic and Student Life Summer Projects

Assist with scheduling of rooms and spaces around campus

Processing athletic scholarship paperwork and forms

Processing payment of officials

Book Reservations for Hotels and Airfare for National Tournament Play and VP travel

Assist with reports for NAIA and end of season nominations

Process incoming athletic monies (donations, checks, gate, concessions income, etc.)

Ordering and purchasing of food/supplies, prep for health inspections, sales and profit reporting and depositing, and training student workers as it relates to concessions.

Manage athletic pool vehicles

Work within the Jenzabar platforms to enter data and pull information as it relates to student life and athletics including being solely responsible for coding student athletes each semester.

other duties as assigned by the VP for Student Life and Athletics

Knowledge, Skills, and Abilities: Must be proficient in Microsoft Office Suite, familiar with athletics and student life, flexible, and a team player. Experience working with Jenzabar a plus

Work Environment/Physical Requirements of the Job: Lifting to at least 50 pounds, moving inventory and equipment, will generally work inside but will sometimes need to work outside as it relates to concessions or special events or projects.

Minimum Education & Experience Requirements: Bachelor’s Degree Required. Minimum of 2 years’ experience, Familiarity with athletics and student life.

Application Submission Process:

Please submit completed TMU application and resume to:

Jenni Shepard

Vice President for Student Life and Athletics

jshepard@truett.edu

Truett-McConnell University

100 Alumni Dr., Cleveland, GA 30528

Deadline to submit resumes: Until filled.

Truett McConnell University does not illegally discriminate against any individual for reasons of race, color, national origin, age, disability, or veteran status; however, the University may discriminate on religious grounds in its employment practices in order to fulfill its mission. It is the policy preference of Truett McConnell University to hire employees who are Christians, active in their churches and supportive of the goals of the University. Preferences in hiring exist for persons of the Southern Baptist faith. The University is also committed to building a more ethnic and racially diverse faculty.

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