Admin Assistant - Innovative Education/External Relations & Strategic Initiatives/Athletics

EXPIRED

About Us

Founded in 1852, GSC is a member of the University System of Georgia. The college has a distinctive legacy of excellent scholarship and service. GSC offers nearly 30 degrees, which includes multiple associate and baccalaureate pathways for students. With an enrollment of over 3,100 students, GSC offers an intimate academic setting with state-of-the-art classrooms and laboratories. In this setting, students receive individualized attention that only a small college with dedicated faculty and staff can provide.

Job Summary

The position provides support for the Fast Forward Program, Prison Education Program (PEP), Education Ecosystem, Government Relations, Economic Development and Athletics through Innovative Education and The President¿s Office.

Responsibilities

Administrative Support (50%)

• Provides administrative support to the Assistant Vice President (AVP) of Innovative Education & Executive Director (ED) of Strategic Initiatives/Athletic Director.
• Drafts agendas, correspondence, and reports.
• Schedules meetings and appointments; takes minutes, answers telephone and greets visitors; maintains files and records; makes copies; maintains office supply inventory.
• Monitors and maintains website and social media.
• Arrange for meetings, run technology and prepare/distribute meeting notes.

About Us

Founded in 1852, GSC is a member of the University System of Georgia. The college has a distinctive legacy of excellent scholarship and service. GSC offers nearly 30 degrees, which includes multiple associate and baccalaureate pathways for students. With an enrollment of over 3,100 students, GSC offers an intimate academic setting with state-of-the-art classrooms and laboratories. In this setting, students receive individualized attention that only a small college with dedicated faculty and staff can provide.

Job Summary

The position provides support for the Fast Forward Program, Prison Education Program (PEP), Education Ecosystem, Government Relations, Economic Development and Athletics through Innovative Education and The President¿s Office.

Responsibilities

Administrative Support (50%)

• Provides administrative support to the Assistant Vice President (AVP) of Innovative Education & Executive Director (ED) of Strategic Initiatives/Athletic Director.
• Drafts agendas, correspondence, and reports.
• Schedules meetings and appointments; takes minutes, answers telephone and greets visitors; maintains files and records; makes copies; maintains office supply inventory.
• Monitors and maintains website and social media.
• Arrange for meetings, run technology and prepare/distribute meeting notes.
• Arrange travel for AVP/ED/AD
• Supports special events on behalf of the AVP/ED/AD (Fast Forward Orientation, Education Ecosystem Summit, Athletic Summit) which may occur outside of normal business hours.

Financial Support (10%)

• Performs routine financial processing for the AVP & ED/AD; tracks expenses, make deposits, complete travel paperwork, processes invoices, requests checks, reconciles purchasing card accounts, and reconciles accounts.

Athletic Administration (20%)

• Provide administrative support to Athletic Coaches.
• Manage compliance activities (Athlete coding, eligibility worksheets & tracers)
• Create game-day flyers.
• Track athletic enrollment and prepare reports for enrollment management team.

Innovated Education Administration (20%)

• Prepare marketing materials for Adults Forward.
• Create onboarding connection opportunities.
• Provide resources to non-traditional students.
• Maintain campus calendar for Adults Forward activities.

Required Qualifications

• Knowledge and level of competency commonly associated with the completion of an associate degree, bachelor¿s degree a plus.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship of having had similar position for one year.

Knowledge, Skills, & Abilities

• Knowledge of modern office practices and procedures.
• Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proficient in managing and utilizing social media platforms (Facebook, Twitter, Instagram, etc.).
• Proficient in the use of various office equipment and software.
• Skill in prioritizing and organizing work.
• Skill in attending to details.
• Skill in identifying and solving problems.
• Skill in oral and written communication.
• Skill in interpersonal relations and in dealing with the public.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Ability to maintain strict confidentiality with personnel matters and sensitive information

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line athttps://www.usg.edu/policymanual/sect....

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line athttps://www.usg.edu/policymanual/sect....

Institutional Values

Gordon State College is committed to the following core values: Student Focused ¿ Life-Long Learning/Scholarship ¿ Excellence ¿ Respect ¿ Collaboration
More details on WHAT WE STAND FOR and GSC core values can be found online athttps://www.gordonstate.edu/about/vision-mission-statement/index.html

Equal Employment Opportunity

Gordon State College is an equal employment, equal access, and equal educational opportunity. It is the policy of Gordon State College to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).

For questions or more detailed information regarding this policy, please contact the Gordon State College Office of Human Resources at 678.359.5011. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

Background Check

Employment offer is contingent upon completing a background investigation including a criminal background check demonstrating your employment eligibility with Gordon State College, as determined by Gordon State College in its sole discretion, confirmation of the credentials and employment history reflected in your application material and, if applicable, a satisfactory credit check. Applicants may also be subject to a pre-employment drug test.

Other Information

Salary: $26,265

This is a non-exempt (hourly paid) position and includes a comprehensive benefits package. Benefits include:

• Health insurance
• Dental
• Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Life Insurance
• Sick Leave
• Vacation Leave
• Parental Leave
• Retirement
• Employee discounts
• Tuition reimbursement

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