Administrative Assistant

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Category:

Support Staff

Subscribe:

Department:

Athletics  

Locations:

North Adams, MA

Posted:

Sep 26, 2024

Closes:

Open Until Filled

Type:

Full-time

Position ID:

181490

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About Massachusetts College of Liberal Arts:

At MCLA, we're here for all - and focused on each - of our students. As a 2025 Top Ten Public College, classes are taught by educators who care deeply about teaching, and about seeing their students thrive on every level of their lives. Nearly 93% of our graduates land competitive jobs or are accepted by some of the best grad schools in the country. We engage in the most nationally relevant conversations by hosting some of the most celebrated thinkers and speakers on our campus in the Berkshires of Massachusetts, an area known for its mountain ranges, hiking trails, and panoramic views. Our hometown of North Adams is brimming with creative energy and the regional economy is booming as a result. In nearly every way possible, the experience at MCLA is designed to elevate you as an individual, a leader, and a communicator, fully empowered to make your impression on the world.

Job Description:

1. Provides administrative support to department, performing such duties as preparing correspondence, answering phones, maintaining files and assisting staff and students as necessary.
2. Prepare all officials documentation necessary to process payment.
3. Arranges travel/transportation for all athletic teams to away games and practices including but not limited to bus contracting and college vans.
4. Maintains, disperses and accounts for meal money for all athletic teams.
5. Responsible for creation and coordination of purchase requisitions, travel requisitions, expense sheets, and manages all budget adjustment forms for the Athletic Department using appropriate software.
6. Assists with reviewing and maintaining the budget for the Department.
7. Provides general orientation to the department to new hires within Athletics.
8. Functions as point of contact for information and questions for students, community, alumni, etc.
9. Oversees and coordinates administrative support needs for the Athletic Director and Athletic Department staff. 
10. Manages office supplies as needed.  
11. Interview, hire, train, and provide direction to student employees. 
12. Maintains and monitors athletic department/sports fundraising accounts (manage deposits and expenses).
13. Maintaining department credit cards/Walmart cards.  Issuing cards to teams and entering codes into Smart Data online system and preparing end of month paperwork for Administration & Financial.  
14. Other duties as assigned by the Director of Athletics.

Requirements:

1. HS Diploma or equivalent required; AAS preferred.
2. Knowledge of sports and able to understand rules and regulations.
3. Proven experience with Microsoft Office Products:  Word, Excel and PowerPoint.
4. Able to work independently.
5. Able to deal professionally with a variety of people and regarding problems that may arise.
6. Excellent communication skills.

Additional Information:

This is a full-time benefited position in the AFSCME bargaining unit, with an annual salary of $50,000 - $55,000.

Massachusetts College of Liberal Arts strongly encourages employees to be up to date with their COVID-19 vaccinations.  The Centers for Disease Control recommendation is that everyone aged 6 and up should get 1 updated Pfizer-BioNTech or Moderna COVID-19 vaccine, regardless of whether they've received any original COVID-19 vaccines.

Massachusetts College of Liberal Arts complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodations to qualified applicants and employees with disabilities. Should you need to request a reasonable accommodation for the application process, please email Joeseph DaSilva, Vice President of Administration and Finance. 

Massachusetts College of Liberal Arts is deeply committed to fostering a community of excellence, equity, diversity, and inclusion. We provide equal access to educational, co-curricular and employment opportunities for all applicants, students, and employees regardless of race, color, religion, national origin, age, disability, gender, sexual orientation, gender identity, gender expression, genetic information, marital or parental status, veteran status, or membership in any other legally protected class. Massachusetts College of Liberal Arts does not discriminate on the basis of sex in any educational program or activity that they operate, which extends to admission and employment.  

Inquiries about Title IX, Equal Opportunity, or ADA/504 and other non-discrimination policies may be directed to MCLA's Title IX Coordinator and Equal Opportunity Officer, to the Assistant Secretary of the Department of Education Office for Civil Rights, or both. 

Camie Pratt
Interim Title IX Coordinator and Equal Opportunity Officer 
375 Church Street, North Adams, MA 01247 
Titleix@mcla.edu 

U.S. Department of Education, Office for Civil Rights  
33 Arch Street, 9th Floor Boston, MA 02119-1424  
Telephone: (617) 289-0111; FAX: (617) 289-0150; TDD (877) 521-2172  
OCR.Boston@ed.gov 

Application Instructions:

Applicants should electronically submit an application by clicking on the APPLY NOW button below.

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