Administrative Assistant

EXPIRED

Position Details

Position Information

Posting date

05/14/2024

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Position Details

Position Information

Posting date

05/14/2024

Apply Now

Closing date

Open Until Filled

Yes

Position Number

1128859

Position Title

Administrative Assistant

Department this Position Reports to

Sports Medicine

Hiring Range Minimum

$20.00

Hiring Range Maximum

$25.00

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Part Time

Scheduled Months per Year

12

Scheduled Hours per Week

20

Schedule

Location of Position

Hanover, NH 03755

Davis Varsity

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

Manage a variety of daily activities to facilitate efficient operation of a multi-disciplinary Sports Medicine team: support the day-to-day operations of the office, prioritize and adjust workload to ensure timely accomplishment of administrative and logistical support functions, expedite and coordinate the delivery of clinical services.

Description

Required Qualifications - Education and Yrs Exp

Associates plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Associate degree and two years relevant work experience or the equivalent combination of education and experience

Understanding of insurance coordination and medical billing

Working knowledge of medical terminology

Strong organizational skills

Highly proficient with computer applications

Strong interpersonal and communication skills

Physical ability to work in dynamic setting including sitting, standing, walking, and climbing stairs

Preferred Qualifications

Bachelor’s degree

Two plus years of office experience in a related field, with high degree of autonomy

In-depth knowledge of office management practices and procedures

Department Contact for Recruitment Inquiries

Diana Kiefer

Department Contact Phone Number

Diana.Kiefer@dartmouth.edu

Department Contact for Cover Letter and Title

Tracy Purcell, Office Manager

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.e...

Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/post...

Key Accountabilities

| Description |
Coordinates with Dartmouth Student Insurance Office and Athletics on student-athlete insurance claims and reimbursements. Supports timely and cost-effective interventions by following up on prior authorizations, maintaining relevant demographic and clinical information, and records management. | | Percentage Of Time | 50% |

| Description |
Supports administration of the department’s budget through maintenance of durable medical equipment and other clinical inventories. Assists with procurement of clinical supplies. Reconciles departmental expenses and payables and completes finance forms. | | Percentage Of Time | 25% |

| Description |
Assists with the operation of on-site medical clinics. Serves as a primary point of contact representing the department/office to internal and external medical providers, staff members, students and their families. | | Percentage Of Time | 15% |

| Description |
Assists with tasks related to recruitment, including travel arrangements, campus itineraries, expense reimbursement, and onboarding. Assists with data entry. | | Percentage Of Time | 10% |

| -- | Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. | | -- | Performs other duties as assigned. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?

   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • jobs@dartmouth.edu email outreach
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)

2. (Open Ended Question)

Documents Needed to Apply

Required Documents 1. Cover Letter 2. Resume Optional Documents

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