Administrative Assistant 3 - Athletics

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Posting Details

Posting Details

Working Title

Administrative Assistant 3 - Athletics

Posting Number

2024062CP

Position Information

| Classification Title | Admin Assistant 3 | | Classification Code | 105G | | RCW Exemption Criteria | No Exemption | | EWU Position Number | C99032 |

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Posting Details

Posting Details

Working Title

Administrative Assistant 3 - Athletics

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Posting Number

2024062CP

Position Information

| Classification Title | Admin Assistant 3 | | Classification Code | 105G | | RCW Exemption Criteria | No Exemption | | EWU Position Number | C99032 | | CUPA Code | N-534000 - Receptionist | | FLSA | Non-Exempt | | Bargaining Unit | BU 1 | | % Full Time | 100 | | Salary / Wage Range | CS - 40 | | Salary Information |
The salary for this position is $41,316 (minimum) up to $55,056. Where the hired candidate will begin within this range is dependent on education, experience, and skills. | | Anticipated Start Date | 09/01/2024 | | Term of Appointment | 12 months | | Location | Cheney Campus | | County | Spokane | | Project Description | | | Project Duration | | | Background Check | Yes - Both | | Responsible HR User | Michael Brown | | Responsible HR User Email address | mbrown163@ewu.edu |

Position Details

| Job Summary |
We are currently seeking skilled and team-oriented applicants for the following position: Administrative Assistant 3 – Athletics. The primary function of this position is to coordinate and provide administrative support for athletics department staff serving 14 sports and 350 student-athletes. In addition, this position will assist with internal functions in the department including, but not limited to, providing support during athletic events and special events, assisting the Athletics business in day-to-day duties, special projects for the Associate Vice President, Director of Athletics.

EWU is committed to supporting and promoting a diverse workforce and encourages applicants from diverse backgrounds to apply for this position.

The salary for this position is $41,316 (minimum) up to $55,056. Where the hired candidate will begin within this range is dependent on education, experience, and skills. In addition to salary, the university offers a comprehensive benefits package including health insurance, life and disability insurance and retirement. In addition, EWU offers generous vacation and sick leave accruals, 13 paid holidays per year and fringe benefits, such as tuition waiver for employees and eligible family members, discounted EWU sports tickets, full access to our campus workout facilities at a minimum fee and free transportation through STA buses. For additional information regarding insurance benefits please see our Benefits page: https://inside.ewu.edu/hr/ben... .

EWU expands opportunities for personal transformation through excellence in learning. | | About Eastern Washington University |
Eastern Washington University, a regional, comprehensive public university with an enrollment of over 10,000 students, is one of six state-funded four-year institutions of higher education in Washington, each governed by its own board of trustees. EWU’s 300-acre main campus is located in Cheney, a community of 12,000 residents 16 miles southwest of Washington’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the innovative, energy-efficient Catalyst building, the SIERR building which is a hub for research, development and advancement of health sciences, and at Riverpoint, a campus shared with Washington State University. In addition, EWU programs can be found at select locations throughout the state, aligned with the needs of the community. Eastern contributes to the vitality of the region and the state through its wide array of bachelor’s and master’s degrees in over 100 fields of study, as well as applied doctorates in physical therapy and educational leadership, offering accessible pathways to career success and personal development to students of all socioeconomic and cultural backgrounds.

Eastern Washington University has been recognized for its commitment to helping undergraduate students learn, grow and succeed by Colleges of Distinction, a nationally trusted resource guide for college-bound students. The honor recognizes Eastern as a ’22-’23 College of Distinction (CoD).

Money magazine recently named EWU as one of its Best Colleges in America 2023.

Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land. | | Diversity Statement |
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws. | | Conditions of Employment |
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.

This position is covered by the Washington Federation of State Employees’ Collective Bargaining Agreement:

https://in.ewu.edu/hr/wp-content/uploads/sites/40/2023/06/WFSE-EWU-CBA-Barg.-Units-1-and-2-FINAL-2023-2025.pdf

All new faculty and staff are required to complete DEI/Title IX/Hazing Training for employees. This should be completed as soon as possible, but no later than the first few weeks of your hire. You can access the online training here or complete the training in person or via Zoom. In person and Zoom training opportunities will be posted on InsideEWU and are listed on Human Resources’ site https://inside.ewu.edu/hr/tra....

Successful candidates may be required to work evenings/weekends on days of sporting events and other athletic special occasions.

Light lifting and physical labor required when assisting with game and/or event management operations. Attendance at ticketed athletic events may be required. | | Physical Demands |
Contact Michael Brown in Human Resource Services at mbrown163@ewu.edu to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands. | | Pre-Placement Physical | No | | Hearing Test | No | | Medical Monitoring Post Hire | No | | Protective Equipment | | | Required Qualifications |
- High school diploma or GED certificate - One (1) year experience as an Administrative Assistant; OR Bachelor’s Degree in business administration, public administration or closely related field AND one (1) year of relevant and responsible office experience; OR equivalent combination of education and/or clerical or office work. - Excellent verbal and written communication skills - Keen attention to detail - Demonstrated interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity | | Preferred Qualifications |
- Knowledge (through educational degree) or experience in the field of intercollegiate athletics. - Knowledge or experience with Eastern Washington University and/or State of Washington administrative procedures, practices, and policies. | | Other Skills and Abilities | | | Work Schedule Type | Regular | | Work Schedule |
Monday – Friday, 8 AM – 5 PM.

Evenings/weekend work on days of events and other special occasions could be required.

Attendance at some additional athletic events. | | Posting Date | 07/31/2024 | | Open Until Further Notice | Yes | | Closing Date | | | Screening to Begin | Immediately | | Special Instructions to Applicants |
It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.

Required documentation includes all of the items listed below.

1. Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.

2. Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).

3. Complete the online application form and respond to the online questions, if applicable.

4. Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to attach a diversity response as part of the online application process: Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public. | | Application Types Accepted | Application |

Job Duties

| % of Time | 50 | | Responsibility / Duty |
Program Administrative Support

• Manage Director of Athletics’ calendar and meeting requests.
• Organize, coordinate, direct and/or fulfill delegated program operations.
• Assist with marketing efforts, such as promoting departmental programs on campus and/or with outside organizations and entities; may make public presentations.
• Maintain confidential files & records, including program personnel files; develop &maintain databases & tracking systems; provide copies of information to appropriate staff as requested.
• Assist in planning and implementation of events such as awards ceremonies and outreach events in coordination with the department, staff, and students.
• Coordinate with Records and Registration regarding scheduling, class cancellations, etc. Attend necessary scheduling meetings.
• Office space management: submit facility work orders for issues that arise within the office spaces; assist with facilities building planning projects; manage access control and internal keys; submit facility work orders for issues that arise (building maintenance, furniture maintenance, shred bins, office moves, paint, etc.).
• As assigned by supervisor, perform complex scheduling involving rooms, events, and staff, including appropriate prioritization.
• Use word processing, graphics, statistical, spreadsheet and/or data base software; effectively use established university systems; acquire and maintain a high level of proficiency with any new systems adopted by the university. | | Essential Function Indicator | Yes |

| % of Time | 25 | | Responsibility / Duty |
Budget & Fiscal Tasks

• Order supplies and equipment using purchase requisitions, interdepartmental purchase orders, or procurement card as appropriate; track all program purchases and expenses, including textbooks for courses.
• Create, track, and manage travel requests for Director of Athletics; maintain and process travel expense records; ensure compliance with state and institution regulations and procedures; allocate travel expenses to appropriate budgets.
• Maintain purchasing records and resolve problems; review, approve and allocate purchase to proper budget and category; ensure compliance with departmental, institutional and/or NCAA policies, rules, and regulations. | | Essential Function Indicator | Yes |

| % of Time | 25 | | Responsibility / Duty |
Student-Athlete Development

• Oversee Student-Athlete Advisory Council (SAAC), attend meetings and ensure all NCAA and University rules are being followed.
• Coordinate eligibility certification with Records and Registration and work in conjunction with the Faculty Athletics Representative (FAR) to certify eligibility.
• Oversee and coordinate student-athlete events and programs throughout the year including, but not limited to Welcome Back Dinner, Speaking Engagements, etc. | | Essential Function Indicator | Yes |

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents 1. Resume 2. Cover Letter 3. Diversity Response Optional Documents 1. DD214 Form 2. Other Document #1 3. Other Document #2

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