Administrative Assistant

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Midway University - Midway, KY 40347

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Overview

Position Type

Part Time

Education Level

High School

Administrative Assistant

Hot Job

Midway University - Midway, KY 40347

Apply

Overview

Position Type

Part Time

Education Level

High School

Category

Admin - Clerical

Apply

Description

Midway University is seeking a detail-oriented, personable part-time Administrative Assistant  to support the Vice President of Athletics and the athletics program. This is a newly created position, offering the right candidate a unique opportunity to help shape how the department runs day to day. You'll be the organizational backbone of the Athletics Office — keeping schedules on track, communications flowing, and compliance with paperwork in order — while the role grows alongside the department's needs. 

Key Responsibilities  

• Manage the Athletic Director's calendar, correspondence, and meeting scheduling 
• Serve as a first point of contact for coaches, student-athletes, parents, and campus visitors calling or visiting the Athletics Office 
• Maintain and organize department files that may include  student-athlete eligibility, and compliance documentation 
• Assist with scheduling of games, practices, facility use, and transportation logistics in coordination with coaches and Assistant Athletic Directors 
• Prepare and distribute department communications (memos, newsletters, game-day notices) 
• Support budget tracking, purchase requests, and invoice processing for the department 
• Help coordinate athletic events, including game-day administrative support as needed 
• Assist with data entry and recordkeeping for rosters, statistics, and department records 
• Support special projects and departmental initiatives as they arise 
• Perform other administrative duties as assigned — this role will evolve as the department identifies additional needs 

Qualifications

Qualifications

• High school diploma required; associate or bachelor’s degree preferred 
• 1+ years of administrative or office support experience (experience in a school, athletics, or nonprofit setting a plus) 
• Strong organizational skills and attention to detail 
• Excellent written and verbal communication skills 
• Proficiency with Microsoft Office (Word, Excel, Outlook) and comfort learning new software/databases 
• Ability to handle confidential information with discretion 
• Genuine interest in athletics and student development  

Review of applications will begin immediately and continue until the position is filled.

Midway University is an equal opportunity employer.

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