Administrative Assistant

EXPIRED

Announcement

Details

Open Date

12/01/2023

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Announcement

Details

Open Date

12/01/2023

Apply Now

Requisition Number

PRN37076B

Job Title

Administrative Assistant

Working Title

Administrative Assistant

Job Grade

D

FLSA Code

Nonexempt

Patient Sensitive Job Code?

No

Standard Hours per Week

40

Full Time or Part Time?

Full Time

Shift

Day

Work Schedule Summary

Monday – Friday 8:00am – 5:00pm

VP Area

President

Department

00327 - Athletics Department

Location

Campus

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

$19.00 to $20.13

Close Date

Open Until Filled

Yes

Job Summary

Provides complex administrative support for department management. Coordinates and oversees the work of support staff.An excellent benefits package is included (see https://www.hr.utah.edu/benefits/ for a full description of the benefits package): 14.2% retirement Paid parental leave (in addition to FMLA) 11 paid holidays per year plus vacation accruals each month Excellent health insurance options that are both affordable and allow for access to care through the University of Utah health system Tuition benefits Options for short-term and long-term disability insurance, life insurance, and HSA/FSA savings plans are available. Free Trax/UTA pass during employment

Responsibilities

Provides administrative support to Baseball, Beach Volleyball, Soccer, Softball, and Volleyball along with other departmental units as assigned. Manages Travel and Employee Reimbursements for assigned units by reviewing all travel documents and receipts for accuracy and to ensure that University and Departmental Procedures are being met. Serve as Purchasing Card Reallocator for assigned sports and units. Reviewing and collecting receipts from cardholders while ensuring that proper P-Card protocols are being followed. Manage occasional supply orders through the USHOP Purchasing System. Assist with meeting & event set up, as well as other duties as assigned Manages calendars for various Athletic meeting spaces Serves as back-up for the south side front desk Other Business Office duties as assigned This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.Work ConditionsNearly continuously: office environmentWork Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Prior University of Utah Experience

Type

Benefited Staff

Special Instructions Summary

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action: Director/ Title IX CoordinatorOffice of Equal Opportunity and Affirmative Action (OEO/AA)383 University Street, Level 1 OEO SuiteSalt Lake City, UT 84112801-581-8365oeo@utah.eduOnline reports may be submitted at oeo.utah.eduFor more information: https://www.utah.edu/nondiscriminatio... inquire about this posting, email: employment@utah.edu or call 801-581-2300. The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen.https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a related Associate's degree or equivalency? (2 years related work experience may be substituted for 1 year of education)

   • Yes
   • No

2. * Do you have three or more years of clerical/administrative experience?

   • Yes
   • No

3. * Indicate your level of expertise in MS Office (Word, Excel, PowerPoint, Outlook, etc.)

   • Basic
   • Intermediate
   • Advanced

4. * Do you have previous work experience in a college/university environment?

   • Yes
   • No

5. * How many years of supervisory experience do you have?

   • No experience
   • Less than 1 year
   • 1 year or more, but less than 2 years
   • 2 year or more, but less than 4 years
   • 4 years or more

6. * Please disclose any prior discipline or other consequences or sanctions imposed against you in connection with sexual harassment, other sexual misconduct, discrimination or retaliation.

(Open Ended Question)

1. * Are you related to anyone currently working at the University of Utah

(Open Ended Question)

Applicant Documents

Required Documents 1. Resume 2. Cover Letter 3. List of References Optional Documents 1. Addendum to the University of Utah - Veteran Only - Call 801.581.2169 after submission 2. Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.581.2169

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