Administrative Assistant Athletic Department

EXPIRED

EVANGEL UNIVERSITY

ATHLETIC DEPARTMENT ADMINISTRATIVE ASSISTANT

JOB DESCRIPTION

Job Title: Administrative Assistant for the Athletic Department

EVANGEL UNIVERSITY

ATHLETIC DEPARTMENT ADMINISTRATIVE ASSISTANT

JOB DESCRIPTION

Job Title: Administrative Assistant for the Athletic Department

Classification : Staff/Hourly/Non-Exempt/Full-Time

Summary

The Administrative Assistant is responsible for organizing the people and daily activities associated with the Department of Intercollegiate Athletics; coordinates the activities of the Athletics Director and manages day-to-day operations of the Athletic department; manages ticket sales and keeps accounting of Athletics Department budget.

Duties & Responsibilities

• Perform administrative tasks for the Athletics Department as assigned by the Athletic Director.
• Manage Athletic Director’s calendar by arranging appointments and promptly responding to inquiries via email and telephone
• Maintains budget for department.
• Track comprehensive financial data and accurately process budget reports. Monitor the department budget, review monthly budget reports, and send monthly budget reports to each head coach and Athletic Director.
• Processes all department invoices and enter invoices in the business and finance accounting system
• Make deposits for the department
• Track and maintain weekly attendance for student employees.
• Take minutes at department meetings; prepare and distribute minutes to the required participants.
• Assist with the planning and implementation of department activities and social events
• Schedule games, rooms and equipment for department activities using the event scheduling software (EMS)
• Submit facility requests and IT requests when necessary
• Courier departmental mail
• Inventory and replenish office supplies for the department
• Manages ticket sales at select home athletic events.
• Processes new and existing employees.
• Assist and coordinate student workers assigned to the department.

Qualifications

• An outgoing personality and the ability to relate well with coaches, faculty, staff, administrative personnel, students, student workers, and campus visitors
• Strong communication and organizational skills, including the ability to prioritize tasks
• Skilled in using the Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook)
• Strong accounting skills is a plus
• Aptitude to learn new software
• The ability to multi-task in an open work environment
• Must be competent in conducting business by telephone and email
• Excellent organizational skills and work ethic; ability for multi-tasking and prioritizing.
• Ability to make quality decisions and maintain positive rapport with others.
• Knowledge of bookkeeping is essential.

Experience

- Five years of applicable work experience preferred.

Evangel University is an equal opportunity employer participating in the E-Verify program.