Administrative Assistant - Athletics

EXPIRED

Posting Details

Position Information

Job Title

Administrative Assistant - Athletics

Classification Title

Rank

Tenure Information

Job Description

Under the general of the Director of Athletics, provide staff and student assistance on a variety of matters; to provide administrative assistance, project management and secretarial support to Athletic Department operations. Provide support to both the Director of Athletics and Assistant Athletic Director in daily department operations, office operations, game management duties; student athlete support, and to perform related duties as assigned. Makes decisions, problem solves on student eligibility issues, and maintains related social media.

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Posting Details

Position Information

Job Title

Administrative Assistant - Athletics

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Classification Title

Rank

Tenure Information

Job Description

Under the general of the Director of Athletics, provide staff and student assistance on a variety of matters; to provide administrative assistance, project management and secretarial support to Athletic Department operations. Provide support to both the Director of Athletics and Assistant Athletic Director in daily department operations, office operations, game management duties; student athlete support, and to perform related duties as assigned. Makes decisions, problem solves on student eligibility issues, and maintains related social media.

Required Qualifications

Associate degree or four years increasingly responsible clerical/recordkeeping or office management work, with at least one year of responsible administrative assistant capacity supporting (a) management or executive position(s)

Possess or be able to obtain a valid California driver’s license and have a satisfactory driving record

CPR

and First Aid certification (if not held, to be obtained within three months of hire)

Desirable Qualifications

A combination of education and experience equivalent to:

College level coursework in business or public administration, equivalent to an Associate’s degree, and three years of professional secretarial coursework and/or experience, at least one year of which shall have been a responsible administrative assistant capacity supporting (a) management or executive position(s) and in an educational setting.

Community college experience is preferred

Background in collegiate athletics or athletic department operations

Essential Duties

The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.

Drafts and monitors Athletic and Health & Exercise Science department budgets; orders supplies and maintains inventory; reviews budget reports and resolves discrepancies; initiates transfers and augmentations; provides assistance and guidance and training to athletic staff in budget matters

Assists in the determination of student eligibility; files appropriate documents, and ensures compliance from

CCCAA

,

NCAA

,

NCFA

,

NIRA

,

GVC

, and other governing regulations

Works independently in a majority of essential duties; position requires a high level of decision making and independent work

Works with Director of Athletics for implementation and ongoing maintenance of a comprehensive branding and communications plan for the Athletics Department and student athletes; develops athletic marketing, promotions, branding, and related projects consistent with the overall branding of the district

Produce high quality content across assigned communication channels; work closely with coaches, athletes, colleagues, the community, and other stakeholders as appropriate during development

Update and maintain the athletic department’s website to ensure timely and accurate communication of program and athlete information

Manage, develop, and improve the athletic department’s social media accounts and support all other athletic program social media accounts through regular maintenance and content creation support

Works with Director of Athletics to coordinate and market online broadcasting of home contests

Represents the Director of Athletics or Assistant Athletic Director at a variety of internal and external meetings and committees, within delegated authorities

Assists the Director of Athletics and Assistant Athletic Director in disseminating instructions and information to various college departments; interprets and applies policies and procedures; assists students, staff and public resolving problems, and resolves complaints; complies with state and federal policies and regulations in both Athletics and Health & Exercise Science programs

Supervises student workers; assigns, monitors and reviews work

Researches, collects, compiles analyzes and summarizes data and information for Athletic department use, state reports, program review, federal and state grants, fiscal, and administrative purposes

Schedules and maintains appointment calendar for the Director of Athletics; schedules and coordinates meetings; maintains master calendar of Athletic events; makes travel arrangements; organizes and coordinates special events such as new student orientation, transfer signing ceremonies, department celebrations and scholar athlete events

Reviews and submits all student-athlete insurance claims; serve as student representative, per

HIPPA

guidelines

Types, word processes, assembles and distributes various documents; takes and transcribes committee meeting and other minutes and provides follow up on committee action items

Operates spreadsheet, graphics, desktop publishing, and social media accounts

Assembles, duplicates and distributes materials; maintains appropriate department files

Performs a variety of other responsible administrative support, technical and secretarial functions

Preferred Qualifications

Compliance Physical Characteristics

The physical abilities involved in the performance of essential duties with or without reasonable accommodations are:

Physical Demands Summary

Vision sufficient to read computer screens, and handwritten and printed documents

Manual dexterity to operate keyboards and manipulate papers

Speech and hearing to communicate effectively in individual and group settings

Bending and reaching to obtain or replace files and records

This work is primarily performed in an office setting, with occasional outdoor setting for games and practices, on and off campus, and may include night and weekend athletic events.

Salary Range

$4,729 - 5,995 / monthly

Opportunity Type

Permanent

Perm %

100

Perm Mo

12

Posting Detail Information

| Posting Number | F066P | | Open Date | 06/27/2024 | | Close Date | 07/28/2024 | | Desired Start Date | 09/01/2024 | | Open Until Filled | No | | Special Instructions to Applicants |
- Individuals with disabilities requiring reasonable accommodations in the application, testing or interviewing process must contact the Human Resources Office. - All travel and interview expenses are the responsibility of the candidate. - FRCCD reserves the right to cancel, revise or re-announce this position. All grant/categorical funded positions are contingent upon continued funding. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you meet the minimum qualifications as stated in this job description or will you need to apply for equivalency?

   • I meet minimum qualifications as stated
   • I will need to complete an equivalency application to clarify my qualifications

2. * Please share with us a brief statement of what Diversity, Equity, and Inclusion mean to you and why they are important.

(Open Ended Question)

Documents Needed To Apply

Required Documents 1. Resume 2. Cover Letter 3. Transcripts - (Transcripts from other than the United States must be evaluated by an agency that is a member of the National Association of Credentials Evaluation Service (NACES)) Optional Documents

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