Administrative Assistant to Head Coach

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

Facilitates, administers and organizes the day to day operations of the men’s basketball office – specifically for the head coach.  Job responsibilities include, but are not limited to: word processing; creation of spreadsheets; maintenance and up-keep of the men’s basketball recruiting database, alumni database and Friends & Family database; creation and mail-out of the men’s basketball newsletter; scheduling of appointments; handling mail; and generating correspondence letters to recruits, including questionnaires and weekly game articles.  Requires knowledge of NCAA rules, particularly those pertaining to the recruitment of prospective student-athletes.  Creates and maintains a scrapbook of each season with newspaper clippings.  Responsible for ordering supplies for the office and handling the invoices, communication with University and external individuals, development and administration of projects.  Serves as the primary point of contact for internal and external constituencies, and coordinates the planning of meetings and events.  Position requires strong interpersonal skills, excellent communication skills, both written and oral, and the ability to prioritize and perform multiple tasks simultaneously with moderate supervision.

Position requires strong interpersonal skills, excellent communication skills, both written and oral, and the ability to prioritize and perform multiple tasks simultaneously with moderate supervision.  Requires knowledge of administrative and clerical procedures and systems.  Must be able to operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management and other applications.  Must set up and maintain paper and electronic filing systems for records, correspondence and other material.  Will answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.  Complete forms in accordance with University procedures.  Required knowledge of and commitment to principles and processes for providing quality customer service.  Must be able to develop constructive and cooperative working relationships with others and maintain such relationships over time.

Work Interactions

Administrative support to the men’s basketball office.  Reports directly to the Head Men’s Basketball Coach, but works closely with the three assistant coaches and the director of basketball operations.  The role of the Administrative assistant is to make sure the office is consistently organized and to facilitate communication between staff members.

Requirements and Qualifications

1-3 years of administrative experience and progressive experience in MS Office applications.

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Job Overview

Facilitates, administers and organizes the day to day operations of the men’s basketball office – specifically for the head coach.  Job responsibilities include, but are not limited to: word processing; creation of spreadsheets; maintenance and up-keep of the men’s basketball recruiting database, alumni database and Friends & Family database; creation and mail-out of the men’s basketball newsletter; scheduling of appointments; handling mail; and generating correspondence letters to recruits, including questionnaires and weekly game articles.  Requires knowledge of NCAA rules, particularly those pertaining to the recruitment of prospective student-athletes.  Creates and maintains a scrapbook of each season with newspaper clippings.  Responsible for ordering supplies for the office and handling the invoices, communication with University and external individuals, development and administration of projects.  Serves as the primary point of contact for internal and external constituencies, and coordinates the planning of meetings and events.  Position requires strong interpersonal skills, excellent communication skills, both written and oral, and the ability to prioritize and perform multiple tasks simultaneously with moderate supervision.

Position requires strong interpersonal skills, excellent communication skills, both written and oral, and the ability to prioritize and perform multiple tasks simultaneously with moderate supervision.  Requires knowledge of administrative and clerical procedures and systems.  Must be able to operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management and other applications.  Must set up and maintain paper and electronic filing systems for records, correspondence and other material.  Will answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.  Complete forms in accordance with University procedures.  Required knowledge of and commitment to principles and processes for providing quality customer service.  Must be able to develop constructive and cooperative working relationships with others and maintain such relationships over time.

Work Interactions

Administrative support to the men’s basketball office.  Reports directly to the Head Men’s Basketball Coach, but works closely with the three assistant coaches and the director of basketball operations.  The role of the Administrative assistant is to make sure the office is consistently organized and to facilitate communication between staff members.

Requirements and Qualifications

1-3 years of administrative experience and progressive experience in MS Office applications.

Knowledge of administrative and clerical procedures and systems, as well as strong computer skills; commitment to efficiency and timeliness, and the principles and processes for providing quality customer service; ability to develop constructive and cooperative working relationships with others and maintain such relationships over time; and ability to interact with University officials, representatives of the NCAA and Big East, alumni, donors and the general public.

Must be reliable, responsible and dependable in regard to work schedule.  Required to be attentive to detail and thorough in completing work tasks.  Must provide good customer service – be pleasant with others on the job and display a good-natured, cooperative attitude.  Must be honest and ethical.  Must be able to accept criticism and be open to change.  Must be able to effectively and efficiently manage a multitude of tasks. 

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$47,586.00 - $87,558.13

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

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