Administrative Assistant to the Athletic Department

EXPIRED

Goshen College is a Christian liberal arts institution that prepares students to thrive in life, leadership and service. We strive to model an inclusive community committed to transformative justice, peace, and sustainability. A respect and appreciation of the Anabaptist-Mennonite faith perspective and practices, and a commitment to the mission, vision, core values and community standards of Goshen College, are important for teaching and administrative faculty members.

Goshen College seeks an Administrative Assistant for the Athletic Department. Responsibilities include greeting constituents and answering questions about athletics, assisting with scheduling and contracts for competitions, managing emails and outreach to students and faculty, obtaining supplies for the office, updating webpages and ordering print pieces, managing vendors and invoices, assisting with projects for the athletic department, and offering support specifically to the Director of Athletics.

This is a 10-month appointment (42 weeks) at 10-15 hours per week that pays $13.70-$14.70 per hour.

Qualifications

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Goshen College is a Christian liberal arts institution that prepares students to thrive in life, leadership and service. We strive to model an inclusive community committed to transformative justice, peace, and sustainability. A respect and appreciation of the Anabaptist-Mennonite faith perspective and practices, and a commitment to the mission, vision, core values and community standards of Goshen College, are important for teaching and administrative faculty members.

Goshen College seeks an Administrative Assistant for the Athletic Department. Responsibilities include greeting constituents and answering questions about athletics, assisting with scheduling and contracts for competitions, managing emails and outreach to students and faculty, obtaining supplies for the office, updating webpages and ordering print pieces, managing vendors and invoices, assisting with projects for the athletic department, and offering support specifically to the Director of Athletics.

This is a 10-month appointment (42 weeks) at 10-15 hours per week that pays $13.70-$14.70 per hour.

Qualifications

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Required:

• High school diploma
• Strong communication skills, organizational skills; ability to work effectively with a diverse group of people, including faculty, students, and administrators
• Systems Knowledge: Computer knowledge including Word, Excel, and Google

Preferred:

• Some college experience; an understanding of higher education and the
  academic setting
• Experience working with students
• Familiarity with the experiences of first-generation, diverse, and other high-risk
  populations
• Conversational fluency in Spanish

Main Job Duties:

• Preparation of standard forms

  • game contracts with other colleges and universities
  • officials contracts
  • pay officials thru Arbiter and official’s pages (Blue Zebra, etc.)

• Bookkeeping, Accounting and Annual Budgeting

  • assist with athletic director’s credit card reports and deliver to accounting
  • withdraw team travel and meal money and file receipts
  • record purchase orders and invoices
  • make cash and check requisitions for officials and entry fees
  • collect and prepare all athletic bills for approval by department chair and deliver to accounting office for proper payment

• Record Keeping and Filing

  • arrange transportation needs for 16 sports and prepare master transportation schedules
  • record the minutes of coaches meetings

• Information, Collection and Preparation

  • serve as office contact person for sport camps and other special events
  • assist coaches with conference and NAIA responsibilities
  • make telephone contacts with opponents, officials, and public

• Main contact to branding vendor

  • Organize orders, timelines, and invoices
  • Liaison to vendor for any needs and problems

_ Candidates must be committed to the community standards, mission and core values of _
_ Goshen College. _

About Goshen College

Goshen College is a nationally-ranked college and Hispanic-Serving Institution in Indiana renowned for its distinctive hands-on, real-world educational opportunities, and its commitment to creating positive change in the community and the world. The college offers over 65 undergraduate areas of study as well as best-in-class graduate programs in nursing, business administration, social work, and environmental education. This caring, safe and diverse campus prides itself on providing excellent academic programs that connect arts with sciences, and theory with practice—exposing students to multiple perspectives and encouraging them to think deeply, live creatively, and lead purposefully.

The college is located in the City of Goshen in the heart of Elkhart County, within several hours of Chicago, Indianapolis, and Detroit. Residents of Goshen enjoy a culturally diverse small-town atmosphere with an active arts community, a vibrant and entrepreneurial downtown, the Maple City Greenway network of bicycle paths, and affordable housing prices. Learn more at goodofgoshen.com.

How To Apply:

Please be sure to provide all required materials noted below, as incomplete applications may not be considered. Application materials may be attached to the Staff Application Form or sent electronically to hr@goshen.edu.

• Complete and submit theonlineStaff Application Form
• Cover letter
• Two professional references with contact information

Review of applications will begin immediately and continue until the position is filled.

Goshen College is an equal opportunity employer, committed to enhancing diversity across the institution. Goshen College does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, age, sexual orientation, gender identity or any legally protected status. To protect the welfare and provide for the safety of the students, employees, visitors and resources of Goshen College, background checks are conducted by the Office of Human Resources on all new and re-hired employees.

E-Verify Statement of Participation

Goshen College participates in E-Verify. If you are hired, we will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Human Resources
Goshen College
1700 S. Main Street
Goshen, IN 46526-4795

E-mail: hr@goshen.edu
Telephone: (574) 535-7111

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