Administrative Associate, Athletics

EXPIRED

Posting Details

I. JOB OVERVIEW

Job Description Summary:

The George Washington University Department of Athletics actively engages our students, our campus community, our alumni, and our fans through the spirit of healthy living and competition. Located in the heart of our nation’s capital, this world-class university aspires to have a world-class athletics and recreation program. We are committed to building and sustaining a program that mirrors the overall excellence of the university, by providing students an unparalleled opportunity for achievement and engaging the larger community as we grow and cultivate the next generation of leaders.

Reporting to the Athletics Director, the Administrative Associate, Athletics will provide support to the Athletics Director and senior administrators, and be responsible for the following duties:

Main office suite management: Manages all aspects of the main office including liaison with the Division of IT and other offices to maintain business operations (incl. copiers, printers, shredders, office supplies, etc.)

Customer relations management: Receives and evaluates incoming requests and calls for the Department of Athletics, delegates to appropriate department/individual, and serves as the central point of contact in facilitating and escalating issues on behalf of the Office of the Athletics Director.

Communications management: Seeks answers and solutions to inquiries and provides guidance to colleagues, the Athletics Director direct reports, and stakeholders as necessary.

Administrative support: Coordinates the daily administrative activities for the Athletics Director, including calendar management, travel arrangements, expense reports, invoices, reimbursements and other budget related matters for the Athletics Director and other senior administrators.

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Posting Details

I. JOB OVERVIEW

Job Description Summary:

The George Washington University Department of Athletics actively engages our students, our campus community, our alumni, and our fans through the spirit of healthy living and competition. Located in the heart of our nation’s capital, this world-class university aspires to have a world-class athletics and recreation program. We are committed to building and sustaining a program that mirrors the overall excellence of the university, by providing students an unparalleled opportunity for achievement and engaging the larger community as we grow and cultivate the next generation of leaders.

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Reporting to the Athletics Director, the Administrative Associate, Athletics will provide support to the Athletics Director and senior administrators, and be responsible for the following duties:

Main office suite management: Manages all aspects of the main office including liaison with the Division of IT and other offices to maintain business operations (incl. copiers, printers, shredders, office supplies, etc.)

Customer relations management: Receives and evaluates incoming requests and calls for the Department of Athletics, delegates to appropriate department/individual, and serves as the central point of contact in facilitating and escalating issues on behalf of the Office of the Athletics Director.

Communications management: Seeks answers and solutions to inquiries and provides guidance to colleagues, the Athletics Director direct reports, and stakeholders as necessary.

Administrative support: Coordinates the daily administrative activities for the Athletics Director, including calendar management, travel arrangements, expense reports, invoices, reimbursements and other budget related matters for the Athletics Director and other senior administrators.

Intercollegiate game contracts: Processes and maintains records of intercollegiate game contracts.

Meeting management: Organizes regular senior staff and Head Coaches meetings. Schedules and coordinates dates and times, venues, attendance, agendas, and facilities. Takes minutes and provides administrative support and follow-up on matters arising from meetings. May plan other events, organizing logistics and ensuring the appropriate distribution of meeting materials to attendees.

Document/presentation support: Assists in the preparation of documents and presentations. Edits and proofreads documents and presentations. Drafts letters, memos, minutes, documents, presentations and other applicable university forms. Independently conducts substantive research for reports and presentations.

Prepares documentation for Athletics Director signature.

Oversees the maintenance of appropriate records, files and accounts, instituting or enforcing accountability and confidentiality procedures according to nature of data.

The position is based at GW’s Foggy Bottom campus in Washington, DC. The incumbent may perform other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

Administrative experience supporting senior level individual contributors and/or executives in a high paced environment.

Experience serving as a resource for senior level leadership.

Ability and desire to maintain a high level of confidentiality.

Excellent written and verbal communication skills.

Excellent customer service skills.

Proficient computer and office tool operating skills to include: printers, copiers, fax machines, and scanners to assist in completing day to day activities.

Proactive (versus reactive) cognitive skills and actions.

Familiarity with office budget and financial management skills needed to support a busy office.

Strong time management and organizational skills.

Typical Hiring Range

$25.43 - $33.08 How is pay for new employees determined at GW?

II. JOB DETAILS

| Campus Location: | Foggy Bottom, Washington, D.C. | | College/School/Department: | Athletics and Recreation | | Family | Administration | | Sub-Family | Administrative / Operations | | Stream | Individual Contributor | | Level | Level 1 | | Full-Time/Part-Time: | Full time -> FTE 1.00 | | Hours Per Week: | 40+ | | Work Schedule: | Monday – Friday; 8:30 AM – 5:00 PM | | Will this job require the employee to work on site? | Yes | | Employee Onsite Status | On-campus (in person) | | Telework: | No | | Required Background Check: | Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search | | Special Instructions to Applicants: |
Employer will not sponsor for employment Visa status | | Internal Applicants Only? | No | | Posting Number: | S012777 | | Job Open Date: | 01/23/2024 | | Job Close Date: | | | If temporary, grant funded or limited term appointment, position funded until: | | | Background Screening | Successful Completion of a Background Screening will be required as a condition of hire. | | EEO Statement: |

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

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Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently employed with The George Washington University?

   • No
   • Yes

2. * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder,employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)

   • Yes, IEP complete
   • No, still in IEP
   • N/a - not a current GW employee

3. * What is your expected salary range?

(Open Ended Question)

Documents needed to Apply

Required Documents 1. Resume Optional Documents 1. Cover Letter

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