Administrative Associate II

EXPIRED

Posting Details

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition

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Posting Details

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition

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202300453S

Title

Administrative Associate II

FLSA status

Non-Exempt

Hiring Salary

This position is a pay grade 06. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amaz....

Occupational Category

Technical/Para-Professional

Department

Dept of Kinesiology

Division

Division of Academic Affairs

Open Date

12/20/2023

Open Until Filled

Yes

Educational and Experience Requirement

Associates Degree in related field. Three years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Performs advanced administrative assistant duties for the Department of Kinesiology..

Primary Responsibilities

Performs advanced administrative assistant duties. Provides departmental or university information to students, departments, and staff. Works with students and/or faculty in the Athletic Training master’s program and the Physical Education programs specifically with duties related to accreditation. Compiles, tracks, and reviews data and reports. Maintains documentation, student admission, and enrollment assistance to help maintain program accreditation. Coordinates all student administrative duties to assist students with their program needs, and general essentials for the department. Performs departmental duties for faculty members. Attends meetings and takes notes. Orders and maintains supply inventory. Schedules appointments and activities. Prepares, reviews, revises, and distributes documents and correspondence. Handles Pcard purchases and monitors expenses. Oversight of purchasing and Bearkat Buy, travel requisitions, Pcard reconciliation, and IT purchasing requests. Performs other duties as assigned.

Other Specifications

Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature.Up to 40% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor.

Full Time Part Time

Full Time

Position Number

Quicklink

https://shsu.peopleadmin.com/postings...

EEO Statement

EEO Statement

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.Annual Security and Fire Safety Report

Applicant Documents

Required Documents 1. Resume 2. Cover Letter Optional Documents 1. Letter of Recommendation 1 2. Letter of Recommendation 2 3. Letter of Recommendation 3

Screening Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this position?

   • The Chronicle of Higher Education
   • Diverse Issues in Higher Education
   • HBCU Connect - Historically Black Colleges and Universities
   • HACU - Hispanic Association of Colleges & Universities
   • The Journal of Blacks in Higher Education
   • Association for Women in Science
   • TWC - Work in Texas
   • Inside Higher Ed
   • Higher Ed Jobs
   • HERC - Higher Education Recruitment Consortium
   • SHSU Website
   • SHSU Employee
   • SHSU Recruiter
   • Other

2. (Open Ended Question)

3. (Open Ended Question)

4. * How many years of clerical and customer service experience have you had?

(Open Ended Question)

1. * Are you familiar with Microsoft Office Programs? If so, please list the programs.

(Open Ended Question)

1. * Please describe your experience in processing purchase orders, invoice payments, and other purchasing-related documents.

(Open Ended Question)

1. * Have you ever worked for a University or College? If yes, please explain.

(Open Ended Question)

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