Administrative Coordinator (aHEO) - Athletics & Recreation -REOPENED-

EXPIRED

POSITION DETAILS

 

The Administrative Coordinator will report to the Director of Athletics and Recreation.  In addition, to the CUNY Title Overview, the Administrative Coordinator will be responsible for the following duties:

• Provide support and assistance administratively/clerically to the Director of Athletics and Recreation, and the overall athletic department.
• Book travel plans for teams, coaches and administrators, where approved to include reconciling meal money, gas receipts, EZ Passes, etc.
• Making meeting arrangements with administrative and coaching staffs in-person and on zoom.
• Assist in the on and off boarding of staff, following college policies to limit delays.
• Successfully ensure efficient and smooth day-to-day operations of the athletic offices; providing a professional environment.
• Coordinate multiple athletic, recreation, staffing, championship and operations schedules, while managing the internal ‘master calendar’.
• Provide the point of contact for internal and external affiliations.
• Assist in the management of the athletic alumni database and reports, where appropriate.
• Assist in athletic/recreation events, (ie. athletic hall of fame, athletic homecoming, athletic banquet, and etc.), where assigned.
• Provide general administrative support to students, staff, coaches and guests.
• Liaise with other administrative offices to handle requests and queries from other college offices (ie: Student Affairs, Registrar, Public Safety, Admissions, etc.).

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POSITION DETAILS

 

The Administrative Coordinator will report to the Director of Athletics and Recreation.  In addition, to the CUNY Title Overview, the Administrative Coordinator will be responsible for the following duties:

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• Provide support and assistance administratively/clerically to the Director of Athletics and Recreation, and the overall athletic department.
• Book travel plans for teams, coaches and administrators, where approved to include reconciling meal money, gas receipts, EZ Passes, etc.
• Making meeting arrangements with administrative and coaching staffs in-person and on zoom.
• Assist in the on and off boarding of staff, following college policies to limit delays.
• Successfully ensure efficient and smooth day-to-day operations of the athletic offices; providing a professional environment.
• Coordinate multiple athletic, recreation, staffing, championship and operations schedules, while managing the internal ‘master calendar’.
• Provide the point of contact for internal and external affiliations.
• Assist in the management of the athletic alumni database and reports, where appropriate.
• Assist in athletic/recreation events, (ie. athletic hall of fame, athletic homecoming, athletic banquet, and etc.), where assigned.
• Provide general administrative support to students, staff, coaches and guests.
• Liaise with other administrative offices to handle requests and queries from other college offices (ie: Student Affairs, Registrar, Public Safety, Admissions, etc.).

QUALIFICATIONS

 

Bachelor's Degree required.

 

PREFFERED QUALIFICATIONS

• Proven experience as an administrator and office manager
• Enhanced knowledge and proficiency of MS Office and procedures
• Working knowledge of office equipment, like printers, copiers, scanners etc.
• Excellent time management skills, attention to detail and  ability to work in a fast paced environment, successfully
• Strong organizational skills
• Excellent written and oral skills (understanding social media uses)
• Manage confidential information (HIPPA/FERPA, academic and fiscal records)
• Ability to manage complex internal systems, within a city/state entity

CUNY TITLE OVERVIEW

  Supports projects, initiatives, and activities that impact an academic or administrative department.

• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

• May supervise office staff and student workers. 

• Performs related duties as assigned.

Job Title Name:  Administrative Coordinator

CUNY TITLE

  Assistant to HEO

FLSA

  Non-exempt

COMPENSATION AND BENEFITS

 

Salary commensurate with education and experience ($44,411-$49,960).

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.  We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.  Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

 

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 28140
Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts;. New users should follow the instructions to set up an account.
Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï , –, _ or ç)).
Incomplete applications will not be considered. Please include:
-    Cover Letter and/ or Statement of scholarly interests
-    Curriculum Vitae/ Resume
-    Names and contact information of 3 references
Upload all documents as ONE single file-- PDF format preferred

CLOSING DATE

 

-REOPENED-

 

The committee will begin reviewing complete applications on October 25, 2024. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.

JOB SEARCH CATEGORY

  CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

  CUNY encourages people with disabilities, minorities, veterans and women to apply.  At CUNY, Italian Americans are also included among our protected groups.  Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

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