Administrative Coordinator of Engagement Data and University Support

ABOUT VOORHEES UNIVERSITY

In celebration of its 125th year of existence on April 7, 2022, Voorhees College was renamed Voorhees University to honor founder, Elizabeth Evelyn Wight. Voorhees University is a private, diverse, historically black, coeducational, liberal arts, baccalaureate degree-granting institution affiliated with the Episcopal Church. Located in rural Denmark, South Carolina, the University serves traditional and nontraditional students primarily from South Carolina and the southeastern region of the United States; however, seeks to expand our reach both nationally and internationally. The University offers each student a comprehensive general education experience coupled with professional education in the values-centered liberal arts environment that supports educational opportunities designed to help prepare students to function in a diverse and increasingly technological society. Accordingly, the University seeks to produce highly qualified graduates who coalesce intellect and faith in pursuit of life-long learning, healthy living, the betterment of society, and an abiding faith in God.

PRESIDENTIAL CHARGE AND SCOPE OF APPOINTMENT

In accordance with the University’s mission, Dr. Ronnie Hopkins, 10th President of Voorhees University has issued the charge and call to action articulated through the University’s mantra:  Begin. Believe. Become.  that will advance Voorhees University to  The Next Level of Excellence.  President Hopkins believes and expects that Voorhees University will be nationally recognized as a premier, comprehensive liberal arts institution focused on student success, excellence and integrity. Through this charge, greater emphasis will be placed on high performing learners, highly accomplished faculty and staff, an involved community, and a supportive and dedicated alumni base.

Position: Administrative Coordinator of Engagement Data and University Support
Department/Division: Student Affairs and Intercollegiate Athletics
Salary Range: $35,000 – $40,000
FLSA Classification: Exempt/Grant funded
Position Type/Duration: Full Time/Twelve (12) Months
Position Schedule: 8:00 am – 5:00 pm Monday – Friday (evenings, weekends, and travel may be required)

Position Summary

The Coordinator of Engagement Data and University Support is a critical cross-functional role supporting the Office of the Vice President for Student Affairs and the Office of the Vice President for Intercollegiate Athletics. This position provides comprehensive operational, data management, and administrative support across both divisions, ensuring smooth coordination of institutional initiatives that enhance student success, engagement, and retention.

ABOUT VOORHEES UNIVERSITY

In celebration of its 125th year of existence on April 7, 2022, Voorhees College was renamed Voorhees University to honor founder, Elizabeth Evelyn Wight. Voorhees University is a private, diverse, historically black, coeducational, liberal arts, baccalaureate degree-granting institution affiliated with the Episcopal Church. Located in rural Denmark, South Carolina, the University serves traditional and nontraditional students primarily from South Carolina and the southeastern region of the United States; however, seeks to expand our reach both nationally and internationally. The University offers each student a comprehensive general education experience coupled with professional education in the values-centered liberal arts environment that supports educational opportunities designed to help prepare students to function in a diverse and increasingly technological society. Accordingly, the University seeks to produce highly qualified graduates who coalesce intellect and faith in pursuit of life-long learning, healthy living, the betterment of society, and an abiding faith in God.

PRESIDENTIAL CHARGE AND SCOPE OF APPOINTMENT

In accordance with the University’s mission, Dr. Ronnie Hopkins, 10th President of Voorhees University has issued the charge and call to action articulated through the University’s mantra:  Begin. Believe. Become.  that will advance Voorhees University to  The Next Level of Excellence.  President Hopkins believes and expects that Voorhees University will be nationally recognized as a premier, comprehensive liberal arts institution focused on student success, excellence and integrity. Through this charge, greater emphasis will be placed on high performing learners, highly accomplished faculty and staff, an involved community, and a supportive and dedicated alumni base.

Position: Administrative Coordinator of Engagement Data and University Support
Department/Division: Student Affairs and Intercollegiate Athletics
Salary Range: $35,000 – $40,000
FLSA Classification: Exempt/Grant funded
Position Type/Duration: Full Time/Twelve (12) Months
Position Schedule: 8:00 am – 5:00 pm Monday – Friday (evenings, weekends, and travel may be required)

Position Summary

The Coordinator of Engagement Data and University Support is a critical cross-functional role supporting the Office of the Vice President for Student Affairs and the Office of the Vice President for Intercollegiate Athletics. This position provides comprehensive operational, data management, and administrative support across both divisions, ensuring smooth coordination of institutional initiatives that enhance student success, engagement, and retention.

The coordinator manages data tracking systems for student leadership, engagement, and athletic academic progress, supports reporting and assessment for strategic initiatives, and serves as the administrative liaison for high-level functions across Student Affairs and Athletics. This role ensures the successful execution of programs aligned with Voorhees University’s mission, including the Enhancing Student Success and Engagement activity, Lyceum Series, and Student Leadership Development.

ESSENTIAL FUNCTIONS

Administrative & Operational Coordination

• Dual reporting responsibilities to the Vice President for Student Affairs and Vice President for Intercollegiate Athletics.
• Organizes and implements procedures for executing various administrative assignments across both divisions.
• Oversees the organization and maintenance of confidential records, reports, and documentation.
• Reviews incoming correspondence and determines appropriate routing or immediate action required by the Vice Presidents.
• Composes drafts of letters, reports, and communication for the Vice Presidents’ review; transmits replies to routine correspondence on their behalf.
• Determines and attaches pertinent materials from existing records to prepare the Vice Presidents for upcoming matters or decisions.
• Coordinates the activities of other clerical staff during high-volume periods across the Student Affairs and Athletics Divisions.
• Provides administrative support for judicial processes, including correspondence preparation in coordination with the Judicial Committee Chair.

Data Management & Institutional Reporting

• Develops and maintains centralized data systems for student involvement, academic tracking, attendance at events, and participation in co-curricular and leadership activities.
• Monitors and maintains the attendance tracking systems for student programs, campus dining, and Lyceum events, including oversight of ID card swipe data and equipment.
• Compiles research data and source materials for institutional and grant reporting as requested by the Vice Presidents.
• Administers surveys and assessment tools to evaluate leadership programs, athletics support services, and retention initiatives.
• Produces data-informed reports to support institutional effectiveness, accreditation, strategic planning, and external grants.

Student Engagement & Program Coordination

• Supports the execution of leadership development programs, wellness events, and co-curricular activities related to the Enhancing Student Success and Engagement
• Assists with the coordination of external consultants, travel logistics, speaker arrangements, and conference participation.
• Tracks and supports academic progress monitoring for student-athletes in collaboration with the Athletics Academic Enhancement team.
• Supervises the work of all student assistants assigned to the Office of the Vice Presidents.
• Collaborates with Campus Life, Academic Support, Health Services, and other departments to align engagement initiatives across the institution.
• Assists with the development and communication of marketing materials and information related to student involvement.

EDUCATION

• Bachelor’s degree required, master’s degree preferred in Higher Education Administration, Student Affairs, Public Administration, or a related field

MINIMUM QUALIFICATIONS

• Minimum of 2–3 years of professional experience in administrative support, institutional data coordination, or student affairs programming.
• Strong skills in managing spreadsheets, survey platforms (e.g., Google Forms, Qualtrics), and student tracking software.
• Excellent communication, organizational, and multitasking abilities.
• Demonstrated understanding of student development, co-curricular programming, and retention strategies, particularly in culturally responsive or HBCU environments.
• Discretion and integrity in handling confidential and sensitive information.
• Availability to support programs and events during occasional evenings and weekends.

PREFERRED SKILLS

• Familiarity with student information systems (e.g., Jenzabar)
• Experience supporting academic or judicial processes
• Knowledge of FERPA, Title IX, and student conduct protocols
• Competence in data visualization and reporting tools (e.g., Excel, Office, Power BI, Google Data Studio)

APPLICATION INFORMATION

Review of applications will begin immediately and continue until the position is filled .

Please submit an employment application, cover letter detailing your interest and qualifications for the position, resume, and relevant transcript to apply.

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