Administrative Coordinator to Deputy Athletics Director

EXPIRED

Posting Details

Posting Summary

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Posting Number

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Posting Details

Posting Summary

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Posting Number

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STA01474PO23

Job Family

Administrative Support

Job Function

Administrative Services

USC Market Title

Administrative Coordinator

Link to USC Market Title

https://uscjobs.sc.edu/titles/131924

Job Level

P2 - Professional

Business Title (Internal Title)

Administrative Coordinator to Deputy Athletics Director

Campus

Columbia

Work County

Richland

College/Division

Athletics

Department

Department of Athletics

State Pay Band

5

Approved Starting Salary

$45,133

Advertised Salary Range

$45,133 - Salary commensurate with qualifications.

Location of Vacancy

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

Normal work schedule is Monday through Friday from 8:30am-5:00pm with one hour for lunch. Willing to work flexible schedule as needed in support of office function.

Basis

12 months

Job Search Category

Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Diversity Statement

At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.

Position Description

Advertised Job Summary

Administrative Coordinator to Deputy Athletics Director for Internal Operations & Risk Management/Deputy Athletics Title IX Coordinator, assisting in an administrative capacity as well as planning, organizing, and administering various processes and maintaining records as needed.

Minimum Qualifications

Bachelor’s degree and 2 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.

Preferred Qualifications

Some knowledge of collegiate athletics is strongly preferred.

Knowledge/Skills/Abilities

Requires strong organizational skills as well as excellent written and verbal communication skills.Strong computer skills, including expertise with PowerPoint, Word, Outlook, and other office software programs and applications. Ability to maintain the confidentiality of sensitive and confidential information. Ability to establish and maintain effective working relationships with students-athletes, coaches, staff, and general public.

Job Duties

Job Duty

Perform various complex administrative and scheduling duties for the Deputy Athletics Director for Internal Operations & Risk Management: organize and schedule meetings and retreats, manage and maintain calendar and contacts, maintain electronic and paper files, schedule, and track travel arrangements, and facilitate and track expense reimbursements. Prepare PowerPoint presentations, agendas, handouts, and after-action reports for meetings when applicable. Urgent circumstances may require quickly adjusting priorities and schedules.

Essential Function

Yes

Percentage of Time

40

Job Duty

Provide administrative support for Sports Medicine, Mental Health, Nutrition, and Sports Performance.

Essential Function

Yes

Percentage of Time

30

Job Duty

Collect emergency contact information for student-athletes and staff members that travel to competitions. Coordinate with the director of operations for each team to receive travel rosters and itineraries before teams travel to away competitions.

Essential Function

Yes

Percentage of Time

20

Job Duty

Assist with monitoring Title IX Sexual Assault Prevention Training and documentation.

Essential Function

Yes

Percentage of Time

5

Job Duty

Perform other duties as assigned by the Deputy Athletics Director for Internal Operations & Risk Management.

Essential Function

Yes

Percentage of Time

5

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive

No

Hazardous weather category

Non-Essential

Posting Detail Information

Number of Vacancies

1

Desired Start Date

01/16/2024

Job Open Date

12/20/2023

Job Close Date

02/03/2024

Open Until Filled

No

Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.We are only accepting applications submitted by February 3, 2024.The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance Retirement Programs Paid Tuition Dependent Scholarships Annual Leave Sick Leave 13 Paid Holidays (including an extended December holiday) Paid Parental Leave Professional Development Opportunities Click here to learn more about why you should work at USC.

Quicklink for Posting

https://uscjobs.sc.edu/postings/161268

EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have at least a Bachelor’s degree and 2 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience?
   • Yes
   • No

Applicant Documents

Required Documents 1. Resume 2. List of References and Contact Information Optional Documents 1. Cover Letter

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