Administrative Specialist

Posting Details

Posting Details

Job

041074

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Posting Details

Posting Details

Job

041074

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Department Code

23622-1010

Department

Enrollment Management

Job Title

Administrative Specialist

Location

Syracuse, NY

Pay Range

$17.00 - $22.73 Per Hour

Pay Determination

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level

S3

FLSA Status

Non-exempt

Hours

Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Full-time

Campus

Syracuse, NY

Unionized Position Code

Not Applicable

Job Description

The Administrative Assistant will provide overall administrative support to the Senior Associate Dean of Admissions and the Assistant Dean of Admissions, including but not limited to domestic and international travel planning, meeting planning, appointment scheduling, correspondence, special projects, development of reports and presentations, reconciling expenditures, budget, and applications from candidates that require special handling. The Administrative Assistant will also provide support to the Assistant Dean by tracking recruited athletes from point of recruitment to matriculation. This includes daily communication with the compliance staff, generating reports, and maintaining inventory of student / athlete application materials.

Qualifications

Associate’s Degree or equivalent combination of education and experience preferred.

1(one) plus year of administrative, higher education, student services or managerial experience preferred, but not required.

Job Specific Qualifications

Microsoft Word, Excel, PowerPoint, PeopleSoft, Slate.

Strong interpersonal skills and ability to interact with broad range of people from Athletic Compliance staff to Admissions Processing team.

Ability to work with budget and payroll systems.

Event planning skills.

Attention to detail.

Ability to work as a team-member in a fast-paced professional environment.

Strong organizational skills.

Responsibilities

Provide administrative support to the Senior Associate Dean of Admissions and the Assistant Dean of Admissions.

Independently prioritize and schedule meetings and events.

Provide professional support in a highly confidential area using discretion and independent judgment.

Assist with weekly and semi-monthly payroll approvals for admissions staff.

Evaluate and actively resolve problems on own where applicable and redirect or handle phone calls and inquiries at own initiative as appropriate; able to identify goals and priorities and resolve issues in initial stages.

Assist with SmartHires process for Admissions Office student employees.

Manage office supplies and assist with budget reconciliation.

Provide assistance, as needed, to all members of the Deans’ suite.

Prepare weekly reports for the Athletic Compliance Office with the application status of prospective student- athletes.

Daily tracking of student athletes’ application statuses and maintaining a spreadsheet.

Documenting pre-reads for student athletes and coordination with process to add information into application files.

Collection and maintenance of documents including international student financial documents, transcripts, recommendations, and transfer reports.

Serve as the first point of contact in the Deans Suite.

Greet visitors and proactively assist them, as needed.

Answer phone inquiries and follow-up, as needed.

Develop and stay up to date on admissions information and policies to assist students, parents and counselors.

Assist the Deans with travel planning. This includes scheduling high school visits on the appropriate platforms, setting up appointments on Slate, assistance with travel scheduling, facilitating follow-up communications to counselors and students.

Manage internal/external meetings including scheduling, travel, and logistics.

Complete all pre and post travel requirements to include expense reports and reconciling pro-cards.

Other duties as assigned.

Physical Requirements

*

Tools/Equipment

*

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link

https://www.sujobopps.com/postings/10...

Job Posting Date

07/16/2024

Application Deadline

Full Consideration By

Job Category

Staff

Message to Applicants

Applicant Documents

Required Documents 1. Resume/CV 2. Cover Letter Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first find out about this position?

   • sujobopps.com (Syracuse University Online Employment website)
   • Syracuse University HR Recruiter
   • Virtual Career Fair (via NYS Department of Labor)
   • SUNY EOC (Equal Opportunity Center)
   • Women’s Opportunity Center
   • Jubilee Homes
   • Syracuse Northeast Community Center
   • Interfaith Works
   • JobPlus
   • Syracuse.com
   • Chronicle of Higher Education
   • HigherEdJobs.com
   • HERC (HERC Higher Ed Recruitment Consortium)
   • InsideHigherEd.com
   • Indeed.com
   • DiverseEducation.com (Diverse Issues in Higher Education website)
   • LinkedIn Job Posting
   • Facebook
   • Job Fair
   • Search Firm
   • Referred by an SU Employee
   • Other

2. * If "other", please describe how you first found out about this position.

(Open Ended Question)

1. * What are your minimum anticipated salary requirements?

(Open Ended Question)

1. * What drives you the most when it comes to your career and overall aspirations?

(Open Ended Question)

1. * Can you list three to five areas of strength you possess that you feel would help you be successful in this position?

(Open Ended Question)

1. * How do you believe your education/professional accomplishments prepare you for success in this position?

(Open Ended Question)

1. * If presented with an offer, what is the earliest amount of time you could start from the date of offer? (example: two weeks, one month, etc.)

(Open Ended Question)

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