Administrative Specialist CAF

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Posting Details

Posting Details

Job

040893

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Posting Details

Posting Details

Job

040893

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Department Code

34203-7032

Department

‘Cuse Athletics Fund

Job Title

Administrative Specialist CAF

Location

Syracuse, NY

Pay Range

$19.19 - $22.12 per hour

Pay Determination

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level

S4

FLSA Status

Non-exempt

Hours

Standard University business hours:

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Full-time

Campus

Syracuse, NY

Unionized Position Code

Not Applicable

Job Description

Reporting to the Associate Vice President for Athletic Development (

AVP

), the Administrative Specialist is a member of the Athletics Development staff, directly supporting the

AVP

as well as serving all staff members of the ’Cuse Athletic Fund. He/she provides comprehensive support to the

AVP

and facilitates a wide range of activities including managing complex meeting logistics, staff travel schedules, overseeing office operations and related budgets. Work in this role will be varied and impactful including interacting with internal and external stakeholders including university leadership, faculty, staff, coaches, student-athletes, alumni, and supporters. Responsibilities also include data maintenance and report creation related to philanthropic gifts and donor/volunteer support.

Qualifications

Associate’s Degree preferred and 2-3 years plus experience in a related, fast-paced administrative setting, or an equivalent combination of education and experience.

Exceptional judgment and organizational skills, and experience maintaining confidentiality.

Demonstrated track record of independently driving projects forward.

A valid Driver’s license is required. Requires event attendance that may include non-business hours, nights, weekends, and/or holiday periods.

Job Specific Qualifications

Interest in Collegiate Athletics. General knowledge and awareness of

NCAA

rules, especially as they pertain to university boosters and booster clubs.

Ability to work under pressure, focus and prioritize when dealing with several issues at one time, and support and take direction from multiple individuals.

Proficiency with Microsoft Office software, including Word, Excel, PowerPoint and Outlook, with the ability to assist coworkers in the use of these programs. Familiarity with social media platforms and relational database maintenance.

Ability to coordinate and collaborate with colleagues within Athletics and Advancement and External Affairs.

Excellent interpersonal and communication skills. Strong writing and editing skills.

Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.

Responsibilities

Support/assist the Associate Vice President (

AVP

) with day-to-day tasks and management of the Athletics Development office as well as assist with the coordination of daily calendars, travel reservations and accommodations, meeting logistics preparation and follow up. Process purchase requisitions, monitor budgets, and maintain the reconciliation of individual staff member expenses.

Serve as administrative liaison to other Athletic Department and

AEA

units in support of advancement and outreach efforts. This includes coaches, ticketing, marketing and communications, prospect research, donor relations, regional development, principal gifts, alumni engagement, and more.

Provide support, including on-site assistance, for special-events and game day activities as required. Duties include, but are not limited to, event budget preparation, coordination of retrievals, registration builds, creation of briefing materials, logistics, on-site oversight of guest check-in, contract process oversight, vendor payments, and event set-up.

Assist the

AVP

with the management of internal administrative tasks related to report and presentation generation, updates to Citrus data base constituent information, enter interactions/contact reports, and other data reporting and dashboard needs. Prepare prospect research briefings as needed.

Other duties as assigned.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Diverse and Inclusive Campus Community

Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview. The University community recognizes and values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to understand, live among, appreciate, and work in an inherently diverse country and world made up of people with different ethnic and racial backgrounds, military backgrounds, religious beliefs, socio-economic status, cultural traditions, abilities, sexual orientations and gender identities. To do so, we commit ourselves to promoting a community that celebrates and models the principles of diversity and inclusivity.

Quick Link

https://www.sujobopps.com/postings/10...

Job Posting Date

05/07/2024

Application Deadline

Full Consideration By

Job Category

Staff

Message to Applicants

Applicant Documents

Required Documents 1. Resume/CV 2. Cover Letter Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first find out about this position?

   • sujobopps.com (Syracuse University Online Employment website)
   • Syracuse University HR Recruiter
   • Virtual Career Fair (via NYS Department of Labor)
   • SUNY EOC (Equal Opportunity Center)
   • Women’s Opportunity Center
   • Jubilee Homes
   • Syracuse Northeast Community Center
   • Interfaith Works
   • JobPlus
   • Syracuse.com
   • Chronicle of Higher Education
   • HigherEdJobs.com
   • HERC (HERC Higher Ed Recruitment Consortium)
   • InsideHigherEd.com
   • Indeed.com
   • DiverseEducation.com (Diverse Issues in Higher Education website)
   • LinkedIn Job Posting
   • Facebook
   • Job Fair
   • Search Firm
   • Referred by an SU Employee
   • Other

2. * If "other", please describe how you first found out about this position.

(Open Ended Question)

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