Administrative Support Intermediate
EXPIRED
Posted Date: Nov 14, 2023
Expired Date: Dec 19, 2023
About Us
Since 1906, UWG has been home to those who are eager to learn, grow, and advance. Now, nearly 13,000 students from across Georgia, 31 states and 62 countries call UWG home. With 95+ undergraduate programs and concentrations, and 35 master's, specialist, and doctoral degree programs, our institution builds capacity to help develop talent pipelines for in-demand industries. Today, we're a regional powerhouse, making an economic impact of more than $633 million in the region and state.
With our main campus in Carrollton (GA) and presences in Douglasville (GA), Newnan (GA), and online, we take pride in working every day to curate a first-choice university by making a difference in the lives of our students, alumni, industry partners, and the communities we serve.
About Us
Since 1906, UWG has been home to those who are eager to learn, grow, and advance. Now, nearly 13,000 students from across Georgia, 31 states and 62 countries call UWG home. With 95+ undergraduate programs and concentrations, and 35 master's, specialist, and doctoral degree programs, our institution builds capacity to help develop talent pipelines for in-demand industries. Today, we're a regional powerhouse, making an economic impact of more than $633 million in the region and state.
With our main campus in Carrollton (GA) and presences in Douglasville (GA), Newnan (GA), and online, we take pride in working every day to curate a first-choice university by making a difference in the lives of our students, alumni, industry partners, and the communities we serve.
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The academic enterprise of the university is organized into our College of Art, Culture, and Scientific Inquiry; College of Education; Richards College of Business; University College; School of Communication, Film, and Media; Tanner Health System School of Nursing; Honors College; Graduate School; UWG Newnan; and our UWG Douglasville Center.
Job Summary
The administrative position for the Athletic Department is the first point of contact for guests, staff, faculty or students entering the facility. This position is responsible for maintaining an efficient and effective work environment for the front office. This position supports the Athletic Director; manages schedules, financial reporting functions, reviewing memos and other administrative duties. This position has purchasing responsibilities and therefore will require a credit check.
Responsibilities
- Provide administrative support to the UWG Athletic Department, including direct support of the Athletic Director and Deputy Athletic Director in daily operations. Act as the primary point of contact to the Athletic Operations Building; screening and directing calls and visitors to the appropriate staff member and assisting as necessary. Compose and proofread for accuracy and completeness - letters, memos, and forms for departmental staff. Assist departmental staff and work independently as needed on special projects.
- Assist in the processing of financial documents; including assistance with reporting functions and the maintenance of records. Coordinate, order, and maintain inventory of office equipment and supplies.
- Manage the scheduling and coordination of the department fleet vehicle program; establishing vehicle use schedules and coordinating for repairs and maintenance (as necessary); ensuring proper usage guidelines are followed.
- Assist with the initial scheduling and approval for athletic facility rentals/usage for special events and activities.
Required Qualifications
Educational Requirements
High School / GED
Required Experience
2-4 years of administrative experience in a professional setting. Excellent customer skills is required; written and verbal communication skills. This position requires a credit check due to the purchasing responsibilities.
Preferred Qualifications
Preferred Education
High School / GED
Preferred Experience
Relative work experience in higher education and/or intercollegiate athletics.
Proposed Salary
Salary Range
$16.94 - $17.90 hourly, paid on a bi-weekly basis
Knowledge, Skills, & Abilities
KNOWLEDGE
Required experience with the Google and Microsoft Office software suites. Preferred experience with Smartsheet, financial management software (PeopleSoft), and event management software (EMS).
SKILLS
Errors may result in a budget deficit. Consequences of misinterpretation, inaccuracy, or lack of confidentiality may result in misuse of state resources, noncompliance of state requirements, audit issues, and inappropriate decision making. Interpreting departmental, university, and state policies and procedures. Prioritizing importance and urgency of work assignments. Identifying and maintaining sensitive and confidential data and information.
Conditions of Employment
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, codified at 20 USC 1092 (f) as a part of the Higher Education Act of 1965, is a federal law that requires colleges and universities to disclose certain timely and annual information about campus crime and security policies.
It is always the policy of the University of West Georgia Police Department to provide to the public an annual campus security report and comply with the federal law known as the Clery Act.
Please be advised that should you be recommended for a position, the University System of Georgia Board of Regents policy requires the completion of a background check as a prior condition of employment.
Equal Employment Opportunity
The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnic origin, age, disability,
gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and
federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246,
and Rev. Proc. 75-50
Equal Employment Opportunity
The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnic origin, age, disability,
gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and
federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246,
and Rev. Proc. 75-50
Email us at support@intercollegiate.co with any questions.
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