Administrative Support Specialist

Posting Details

Classification Information

Position/Classification Title

Administrative Support Spec

Classification Type

SHRA

Position required to work during periods of adverse weather or other emergencies:

N - Not Mandatory

Minimum Experience/Education

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Posting Details

Classification Information

Position/Classification Title

Administrative Support Spec

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Classification Type

SHRA

Position required to work during periods of adverse weather or other emergencies:

N - Not Mandatory

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Years Experience, Skills, Training, Education

Knowledgeable of Microsoft 360, ChromeRiver, and Works. Excellent interpersonal and communication skills (verbal and written). High level of attention to detail. Ability to manage and coordinate multiple projects simultaneously. Excellent time management skills.

Demonstrate initiative. Bachelor’s Degree

Required License or Certification

N/A

Position Overview

| Primary Purpose of Position |
The position is responsible for supporting the football staff of ten (10) coaches and over eighty (80) student-athletes. Tasks involve several steps and require the selection of the most appropriate action with procedural and operational guidelines. Employee must possess in-depth knowledge of Athletics policies, procedures, and information systems in order to process and communicate the information to coaches and students. Duties include, but are not limited to, summarizing and reconciling information, records management, data collection, inventory, and fund collection or expenditures. | | Primary Function of Organizational Unit |
The Intercollegiate Athletics Department is consistent with the mission of the University to provide an intellectual environment where students develop a sense of identification, belonging, responsibility, and achievement that prepares them for leadership and service in regional, national and global communities. The Department of Athletics provides a comprehensive program of intercollegiate competition as an integral part of the total educational experience for all students.

The Intercollegiate Athletics Department embraces the principles of competitive excellence, sportsmanship, diversity, ethical conduct, and amateurism while facilitating the academic objectives of student-athletes. The department complies with all conferences and association rules and regulations while ensuring equal opportunity and access for all students and staff who desire to associate with the Intercollegiate Athletics Department without regard for race, color, national origin, gender, age, disability or religion. | | Work Hours | 8:00AM - 5:00PM; Monday - Friday | | Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies. | |

Key Responsibilities and Related Competencies

| Required Competency | Communication - Verbal/Written | | Duties |
Greet visitors/staff as appropriate. Answer phone and handle calls as appropriate. Reviews and generates sensitive and confidential contracts, reports, and correspondence on the behalf of the athletic teams and other duties as assigned. Dictate minutes for monthly staff meeting. |

| Required Competency | Knowledge - Program | | Duties |
This position trains new coaches on travel, Procurement Card, and Travel Card policies and procedures for sports as assigned; communicates with coaches on team competition to maintain game contracts & hotel agreements; processes game guarantees; gathers information to create requisitions in AggieMart for various athletic staff including coaches. Follow-up in AggieMart to ensure purchase orders are paid.

Monitors submission, routing, and approval process for team travel for various athletic teams. Process and tracks student-athlete activities of travel cards during team travel.

Coordinates travel arrangements including airline tickets, hotel reservations, and rental cars to process in ChromeRiver. Audit and complete post-travel forms and submit to appropriate personnel. Prepares requests for and reimbursements of travel.

Maintains continual and thorough familiarity with all applicable NCAA, Conference, and University rules, policies, and regulations. |

| Required Competency | Information/Records Administration | | Duties |
Establishes, organizes and maintains filing systems. Organizes and coordinates office support activities of daily workflow for Athletics Administrative staff as needed. Review mail and distribute to the appropriate area as needed. Performs computer applications in Microsoft Word, Access database programs, Excel, Adobe Acrobat, AggieMart, ChromeRiver, and Works; and assist staff with these applications as needed. Assist with orders and distribution of office supplies as needed. Provides direction, guidance, and training as necessary in the fulfillment of the travel cards for student-athletes and staff. |

Position Information

| Working Title | Administrative Support Specialist | | Competency Level | Journey | | Position Number | 008059 | | Recruitment Range | $34,200 – $42,700 | | FLSA | Non-Exempt | | Appointment Type | Permanent - Full-time | | FTE | 40 hours/week, 12 months | | If Time Limited, Appointment Length | | | Organizational Division | Athletics | | Organizational Location | Athletics | | Organizational Unit | Athletics |

Posting Detail Information

| Posting Number | SHRA2781 | | Open Date | 12/16/2024 | | Close Date | 12/31/2024 | | Special Instructions to Applicant |
You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran’s Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more:

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Blue Cross Blue Shield of NC – Health Benefits
• NCFlex – Vision, Dental, Flexible Spending Account, Life Insurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans – 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.

| | Quick Link | https://jobs.ncat.edu/postings/35450 |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. Please indicate where you learned of this employment opportunity:

   • academickeys.com
   • Chronicle of Higher Education
   • Inside Higher Ed
   • Indeed.com
   • North Carolina A&T State University website
   • University of North Carolina System website
   • Other

2. (Open Ended Question)

Applicant Documents

Required Documents 1. Resume 2. Letter of Reference 1 3. Letter of Reference 2 4. Letter of Reference 3

Optional Documents 1. Certificate of Release or Discharge from Active Duty (DD-214) 2. Bachelor's Degree - Copy of transcripts

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