Administrative Support Specialist

EXPIRED

Posting Details

Job Posting Information

Posting Number

PG194130SP

Internal Recruitment

No

Working Title

Administrative Support Specialist

Anticipated Hiring Range

View Full Description

Posting Details

Job Posting Information

Posting Number

PG194130SP

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Internal Recruitment

No

Working Title

Administrative Support Specialist

Anticipated Hiring Range

Commensurate with experience

Work Schedule

Monday - Friday, 8:00 am - 5:00 pm

Job Location

Raleigh, NC

Department

Athletics - Business Office

About the Department

The mission of the NC State University Department of Athletics is to prepare student-athletes to compete at the highest level and to inspire them to be leaders now and for the future by providing the best environment to achieve their athletic, academic, and personal aspirations as well as providing support for the professional development of our coaches and staff, all within the role of the greater institutional relationships to the University.

Essential Job Duties

This position serves as administrative support for the Business Office for the NC State Athletics Department. The primary duties for this position are listed below:

Provide excellent customer service to the staff and vendors. Proper receipt of credit card payments, checks,, update image database and record deposits on spreadsheets. Maintain professionalism, confidentiality, and productivity in the work environment.

Process biweekly payroll.(Approximately 150-200 employees at various times throughout the Academic year.) Process monthly payroll timesheets. Ensure that all payroll deadlines are met.

Process all telecommunication needs. Work with ComTech and Verizon to place work orders, trouble-shoot & resolve problems. Order new equipment for landline & mobile use. Update Verizon My Business software & review monthly Verizon invoice. Utilize tracking software & serve as point of contact for IT staff.

Assist in processing of invoices for payment using Peoplesoft Financial system according to

NCSU

& State procedures. Process invoices received into the Business Offices and deliver to Accounts Payable within three business days. Enter journal vouchers for clearing account and scan deposit documentation.

Review and verify Financial Asset Management System. Follow procedures to properly surplus property for the department. Provide backup support for other office duties as needed. Complete inventory two weeks prior to inventory deadline date.

Other Responsibilities

Other duties as assigned by supervisor.

Qualifications

| Minimum Experience/Education |
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience. | | Other Required Qualifications |
- Prior experience with Microsoft Office Suite and Google Business applications. - Excellent Customer Service | | Preferred Qualifications |
- Prior experience with PeopleSoft Financials and/or PeopleSoft HR. | | Required License or Certification |
N/A | | Valid NC Driver's License required | No | | Commercial Driver's License Required? | No |

Recruitment Dates and Special Instructions

| Job Open Date | 07/25/2024 | | Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) | 07/31/2024 | | Notice to Applicants |
Please note that the work history on your resume, must also be included in your application.” | | Special Instructions |
Please attach a resume, cover letter and separate document containing 3 professional references. |

Position Details

| Position Number | 00060585 | | Position Type | SHRA | | Position Classification Band Title | Administrative Support Specialist | | Position Classification Band Level | Journey | | Position Classification Salary Range | $ 34,602 - $ 58,870 | | Salary Grade Equivalency | GN06 | | Alternate Option |
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. | | Full Time Equivalent (FTE) (1.0 = 40 hours/week) | 1.00 | | Appointment | 12 Month Recurring | | Mandatory Designation - Adverse Weather | Non Mandatory - Adverse Weather | | Mandatory Designation - Emergency Events | Non Mandatory - Emergency Event | | Time Limited Position | No | | Time-Limited Appointment Length (if applicable) | | | Department Id | 104002 - Athletics - Administration | | AA/EEO |
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. How did you learn of this opportunity?

   • NCSU Website
   • Job Alert (automated email from our system)
   • NCSU Executive Search Services
   • Monster.com
   • CareerBuilder.com
   • InsideHigherEd.com
   • Other Online Job Board
   • Carolina Job Finder / Employment Guide
   • Job / Career Fair
   • The Chronicle of Higher Education
   • Professional Journal
   • Print Advertisement (Newspaper / Periodical)
   • Professional Organization
   • Direct Contact from NCSU HR Representative / Recruiter
   • NCSU Employee Referral
   • Social Media (LinkedIn, Twitter, Facebook, Other)
   • Other

2. (Open Ended Question)

3. * Do you have a High School diploma or equivalent and one year of related office experience; OR equivalent combination of training and experience?

   • Yes
   • No

4. * Do you have experience with the MS Office software suite?

   • Yes
   • No

5. * Please briefly describe your experience with GoogleApps including Gmail, Calendar, and Docs/Drive. Please indicate whether your experience with these Apps was in a professional environment or for personal use.

(Open Ended Question)

1. * Do you have experience with Peoplesoft Financials and/or HR actions?

   • Yes
   • No

2. * If yes, in 2-3 sentences please describe your relevant experience.

(Open Ended Question)

1. * The NCAA requires disclosure of certain relationships between potential employees and student athletes and their families as well as recruits and their families. Please check if you are any of the following:

   • A parent/legal guardian of a football or basketball (men’s or women’s) recruit or current NC State student-athlete.
   • A relative of a football or basketball (men’s or women’s) recruit or current NC State student-athlete.
   • A high school/ college coach who works with football or basketball (men’s or women’s).
   • A strength coach or personal trainer who works with a football or basketball (men’s or women’s) recruit or current NC State student-athlete.
   • None of the above.

2. * If you checked any of the boxes above (except, None of the above box), please provide details below.

(Open Ended Question)

Application Materials Required

Required Documents 1. Resume 2. Cover Letter 3. Contact Information for References Optional Documents

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