Administrative Support Specialist

EXPIRED

Posting Details

Job Posting Information

Posting Number

PG193710SP

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Posting Details

Job Posting Information

Posting Number

PG193710SP

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Internal Recruitment

No

Working Title

Administrative Support Specialist

Anticipated Hiring Range

Commensurate with experience

Work Schedule

Monday -Friday , 8:00 am- 5:00 pm with occasional overtime expected

Job Location

Raleigh, NC

Department

Athletics

About the Department

The mission of the NC State University Department of Athletics is to prepare student-athletes to compete at the highest level and to inspire them to be leaders now and for the future by providing the best environment to achieve their athletic, academic, and personal aspirations as well as providing support for the professional development of our coaches and staff, all within the role of the greater institutional relationships to the University. The Sports Medicine Office is responsible for the health and welfare of over 600 student-athletes. Assist in preventative and rehabilitative care for all student-athletes.

Essential Job Duties

Serve as the insurance coordinator for Chester Grant Sports Medicine Center in Reynolds Coliseum. Assists student-athletes, staff, physicians, nutritionists, mental health providers, administrators and coaches – when appropriate. Set up onsite and offsite physician and specialist appointments for student-athletes. Responsible for calendar management, purchase orders, travel, purchase card reconciliation and invoices for the Sports Medicine and Mental Health & Performance staff. Assist with medical record management for over 600 student-athletes. Transcribe Doctor’s dictated notes. Assists with insurance verification for the student- athlete population. Responsible for securing follow-up notes on all off-site and on-campus medical visits and entering them into a database to track. These duties require applicants to be familiar with common sports injuries and procedures. Other duties as assigned.

Other Responsibilities

Other duties as assigned.

Qualifications

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Other Required Qualifications

Prior experience in a medical office setting.Proficient in Word, Access and Excel.Ability to work in fast-paced environment and maintain positive interpersonal interactions.

Preferred Qualifications

Experience working within athletics, medical office or university health center. Medical Terminology.

Required License or Certification

n/a

Valid NC Driver's License required

No

Commercial Driver's License Required?

No

Recruitment Dates and Special Instructions

Job Open Date

12/01/2023

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)

12/08/2023

Notice to Applicants

Please note that the work history on your resume, must also be included in your application

Special Instructions

Attachments to include:ResumeCover LetterContact information for 3 references

Position Details

Position Number

00041593

Position Type

SHRA

Position Classification Band Title

Administrative Support Specialist

Position Classification Band Level

Journey

Position Classification Salary Range

$31,200 - $53,083

Salary Grade Equivalency

GN06

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

1.00

Appointment

12 Month Recurring

Mandatory Designation - Adverse Weather

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Non Mandatory - Emergency Event

Time Limited Position

No

Time-Limited Appointment Length (if applicable)

Department Id

104001 - Athletics-Director and Staff

AA/EEO

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. How did you learn of this opportunity?

   • NCSU Website
   • NCSU Executive Search Services
   • Monster.com
   • CareerBuilder.com
   • InsideHigherEd.com
   • Other Online Job Board
   • Carolina Job Finder / Employment Guide
   • Job / Career Fair
   • The Chronicle of Higher Education
   • HERC
   • Professional Journal
   • Print Advertisement (Newspaper / Periodical)
   • Professional Organization
   • Direct Contact from NCSU HR Representative / Recruiter
   • NCSU Employee Referral
   • Social Media (LinkedIn, Twitter, Facebook, Other)
   • Other

2. (Open Ended Question)

3. * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.

   • High school diploma/GED and at least one year of office support experience
   • Associate's, Bachelor's, Master's, or Doctorate in any field
   • Combination of post high school education and/or experience in office support to equal at least 1 year
   • Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
   • None of the above

4. * Do you have Medical Office Experience?

(Open Ended Question)

1. * If yes, in 2-3 sentences please describe your relevant experience.

(Open Ended Question)

1. * Please describe your level of proficiency with MS Word, Excel, and Access (or similar software packages).

(Open Ended Question)

1. * Do you have knowledge of medical terminology?

   • Yes, I have extensive knowledge of medical terminology
   • Yes, I have some knowledge of medical terminology
   • No, I do not have knowledge of medical terminology

2. * If yes, please describe your relevant experience below.

(Open Ended Question)

1. * The NCAA requires disclosure of certain relationships between potential employees and student athletes and their families as well as recruits and their families. Please check if you are any of the following:

   • A parent/legal guardian of a football or basketball (men’s or women’s) recruit or current NC State student-athlete.
   • A relative of a football or basketball (men’s or women’s) recruit or current NC State student-athlete.
   • A high school/ college coach who works with football or basketball (men’s or women’s).
   • A strength coach or personal trainer who works with a football or basketball (men’s or women’s) recruit or current NC State student-athlete.
   • None of the above.

2. * If you checked any of the boxes above (except, None of the above box), please provide details below.

(Open Ended Question)

Application Materials Required

Required Documents 1. Resume 2. Cover Letter 3. Contact Information for References Optional Documents

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