Assistant AD, Capital Projects & Facilities

Summary

The Assistant Athletics Director, Capital Projects and Facilities will work directly with the Deputy Athletics Director to oversee the Army West Point Athletic Association Inc. (“AWPAA”) capital projects and facilities initiatives, most notably the $100M+ Michie Stadium Preservation Project. This position is charged with working independently as well as collaboratively on all phases of capital projects and facilities maintenance and improvements.  This individual will represent AWPAA in various facilities and construction-related meetings, communicating and working directly with both internal and external stakeholders to ensure that organization’s projects are integrated and coordinated appropriately across the United States Military Academy (“USMA”) campus.  This individual will be responsible for providing regular updates on ongoing projects to the AWPAA Senior Leadership Team.  Additionally, this individual will work as an event manager at select sporting events in support of the Internal Operations team.

Scope of Impact

Acting as an extension of the Deputy Athletics Director, this position has a high scope of impact.   The employee must coordinate with mid- and senior-level leaders and coaches within the athletic department as well as leaders and staff from across USMA.  This includes participating in a myriad of department-wide meetings, programs, and initiatives as well as representing the athletic department at external meetings on campus.

Level of Decision Making

The responsibilities outlined in this job description are integral to AWPAA’s success and the Army West Point Athletic Department (“AWPAD”).  All decisions associated with designated responsibilities, will be made in conjunction with the Deputy Athletics Director and the Director of Athletics.

Success Factors

Success in this position will be evaluated by the Supervisor on the employee’s performance in a variety of areas, including but not limited to: Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results.

Essential Duties and Responsibilities 

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Summary

The Assistant Athletics Director, Capital Projects and Facilities will work directly with the Deputy Athletics Director to oversee the Army West Point Athletic Association Inc. (“AWPAA”) capital projects and facilities initiatives, most notably the $100M+ Michie Stadium Preservation Project. This position is charged with working independently as well as collaboratively on all phases of capital projects and facilities maintenance and improvements.  This individual will represent AWPAA in various facilities and construction-related meetings, communicating and working directly with both internal and external stakeholders to ensure that organization’s projects are integrated and coordinated appropriately across the United States Military Academy (“USMA”) campus.  This individual will be responsible for providing regular updates on ongoing projects to the AWPAA Senior Leadership Team.  Additionally, this individual will work as an event manager at select sporting events in support of the Internal Operations team.

Scope of Impact

Acting as an extension of the Deputy Athletics Director, this position has a high scope of impact.   The employee must coordinate with mid- and senior-level leaders and coaches within the athletic department as well as leaders and staff from across USMA.  This includes participating in a myriad of department-wide meetings, programs, and initiatives as well as representing the athletic department at external meetings on campus.

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Level of Decision Making

The responsibilities outlined in this job description are integral to AWPAA’s success and the Army West Point Athletic Department (“AWPAD”).  All decisions associated with designated responsibilities, will be made in conjunction with the Deputy Athletics Director and the Director of Athletics.

Success Factors

Success in this position will be evaluated by the Supervisor on the employee’s performance in a variety of areas, including but not limited to: Commitment to AWPAA Mission, Vision and Values; and supporting the AWPAA Strategic Plan and Priority Results.

Essential Duties and Responsibilities 

35% Michie Stadium Preservation Project

In conjunction with the Deputy Athletics Director:

• Serve as AWPAD’s primary, day-to-day, point of contact during the pre-construction and construction phase of the Michie Stadium Preservation Project.
• Respond to requests for information from the owner’s representative, the construction firm, and the Association of Graduates on behalf of AWPAD.
• Provide regular construction progress updates to the Director of Athletics and the Senior Leadership Team.
• Prepare materials and respond to requests for information in support of ongoing fundraising efforts for the project.
• Lead the planning effort to transition functions currently housed in the East Stands of Michie Stadium to other temporary and/or permanent locations for the duration of the project and beyond.

 ** 20 % Capital Projects Management**

• Collaborate with sport administrators to solicit feedback and input from team coaches on facility needs.
• In coordination the Senior Leadership Team, develop a prioritized needs list for facilities improvements and upgrades.

• Actively manage the athletic department’s ongoing and future capital projects throughout all phases:

  1. Preparation of Requests for Proposals (RFPs)
  2. Solicitation of Bids
  3. Selection of Vendor/Contract Award
  4. Oversight of Project Work/Completion
  5. Commissioning/Project Closeout

• Work closely with Army Athletic Association (AAA) facilities staff throughout all phases of capital projects to coordinate all vendor work, ensure the availability of facilities and that all government/installation standards of work and requirements are met.

• Prepare materials and respond to requests for information on facility needs in support of fundraising efforts for specific facility upgrade projects.

• Communicate regularly with internal and external stakeholders to keep them appraised of ongoing work and to ensure their needs are met.

• Attend installation-level construction meetings to ensure the integration of all ongoing and planned athletic department capital projects within the overall USMA construction plan.

  20 % Event Management 

In support of the Internal Operations department:

• Serve as the primary event manager at select athletic events.
• Coordinate with visiting teams, game officials, facilities staff, and event support staff as needed for assigned athletic events.
• Assist with the event management of home football games.

 ** 15% Facilities Maintenance and Upgrades**

In conjunction with the Deputy Athletics Director and AAA Facilities Staff: 

• Collaborate with sport administrators to solicit feedback and input from team coaches on facility maintenance and upgrade needs.
• Assist with the management of routine facility maintenance and minor upgrades of athletic facilities and coaches’ on-campus housing.
• Assist with the planning and execution of approved facilities maintenance and upgrade projects through the solicitation of bids and selection and oversight of vendors.

10% Other Duties as Assigned  

• Assist in ongoing and future strategic initiatives in support of internal operations and capital projects.
• Communicate with internal and external stakeholders to ensure the success of assigned initiatives.
• Provide regular updates to the Director of Athletics and Senior Leadership Team on assigned initiatives.
• Other duties as assigned by the Deputy Athletics Director

 

Supervisory Responsibilities

N/A

Work Conditions & Physical Requirements

• Perform duties in a fast-paced, ever-changing work environment.
• Must be able to remain in a stationary position for 50% of the time.
• Occasionally move equipment weighing up to up to 50 lbs. 
• Occasionally move about inside the office to access file cabinets, office machinery, etc. 
• Constantly operate a computer, printer, and phone. 
• Frequently communicates with Athletic Department employees, USMA staff and vendors. 
• Occasionally work in outdoor weather conditions.
• Must be able to work nights, weekends, and holidays as needed.

 

Travel 

The incumbent will be expected to regularly visit athletic facilities on campus as well as check ongoing facilities projects in person. This position may require minimal travel to athletic facilities off campus to conduct benchmarking.

Required Qualifications

• Bachelor’s degree or equivalent combination of experience and education may substitute. 
• Excellent organizational, written, and oral communication skills.
• Able to build and maintain relationships.
• Demonstrated project planning and execution experience. 
• Demonstrated initiative, well-developed problem-solving skills. 
• Ability to assess, prioritize and execute an array of important tasks around shared priorities. 
• Advanced skills using a variety of Microsoft Office products.
• Demonstrate good judgment and ability to respond quickly and deal successfully under pressure in an open and public environment. 
• Commitment to compliance with campus, conference and NCAA rules and policies 
• Leads by example with high personal expectations, character, and appropriate advocacy for AWPAA’s interests.
• Able to work nights and weekends. 

Preferred Qualifications

• Master’s degree or higher.
• Experience/education in construction management.
• Experience in athletic facilities operations and management.
• Experience working in athletics operations.
• Experience working in a university environment.

Additional Eligibility Requirements

• Must be eligible to work in the United States of America, without sponsorship.
• Must be eligible to work on a military installation, including a willingness to submit to a background screen.
• Must possess a valid driver’s license.

Pay Range

$75,000 to $80,000

This job posting contains a pay range, which represents the range of salaries that AWPAA believes, in good faith, at the time of this posting that it might be willing to pay for the posted position. AWPAA expects to hire for this position near the middle of the range. Only in truly rare and exceptional circumstances, where an external candidate has experience, credentials or expertise that far exceed those required or expected for the position, would AWPAA consider paying a salary or rate near the higher end of the range.

About Us

USMA is renowned as the world’s preeminent leadership development institution. Located on the banks of the Hudson River in West Point, NY, it is approximately one hour from New York City. The mission of USMA is "to build, educate, train, and inspire the Corps of Cadets to be commissioned leaders of character committed to the Army Values and ready for a lifetime of  service to the Army and Nation." This position will be housed within the AWPAA, which is a non-profit corporation organized to manage and support the 30 intercollegiate athletic programs at the Academy. The AWPAA mission is to recruit, educate, train and inspire leaders of character who are committed to the Army Values through an extraordinary NCAA Division I athletic experience.

Equal Opportunity Employer

AWPAA is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law.

 Black, Indigenous, and People of Color (“BIPOC”), women, and members of the LGBTQIA+ communities are encouraged to apply. Applicant qualifications are considered without regard to race, color, religion, age, sex, national origin, disability status, protected veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis protected by law. 

Disclaimer Statement

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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