Assistant AD for Athletic Finance & Game Operations

EXPIRED

Description

Performs specialized business and finance functions in the area of budget administration for the athletic department, as well as handling all aspects of the department’s apparel deal and managing specific home game operations.

Examples of Duties

| Advises the Director of Athletics and Executive Deputy Athletic Director regarding the athletic department’s operating budget. Provides analysis of existing Departmental finance policies and procedures; recommends changes in business methods and develops new systems to increase the overall effectiveness of Departmental financial operations. Analyzes current spending trends to recommend potential corporate sponsor partnerships. Assists in developing fiscal year revenue and expense budgets | 5 | | Manages and tracks all budget transactions for all units within the department, including budget transfers, travel requests, purchase requisitions, on-campus transactions, check requests, and others as required to ensure compliance with university policies and procedures. Interacts regularly with the University’s Business Office. Assists coaches and administrative staff with the business operations of their programs. On-boards all new athletic employees in relation to university budget and financial protocols to ensure accountability with university policies. Manages university purchasing card operations for over 50 employees within the department including all monthly credit card expenses and approvals via Concur. Works with Aramark on all catering/special events to ensure appropriate invoicing and billing. Assists with coordination and preparation of special events for the department including Golf with the Bonnies. | 30 | | Supervises St. Bonaventure’s Apparel Contract with outside company. Collaborates with coaches and staff to purchase apparel and gear. Approves and purchases all apparel ordered through the contract. Reviews contractual agreement to ensure compliance by both department and vendor. Inventories all received orders prior to release to coaches. Works with contract liaison to ensure proper billing, merchandise returns and promo allocations. Advises the AD on promo allocations to ensure maximum usage. | 25 | | Manages home game operations for select sports ensuring proper scheduling of staff in support roles, meeting with visiting team(s) and officials upon arrival to campus. Hires students and PT staff in support roles as needed. Acts as On-Site Administrator for select games ensuring efficiency and safety of contest in compliance with NCAA playing rules.
Manages the 50/50 raffle sales at all home men’s and women’s basketball games. | 30 | | Supervises the cheerleading team and assist part-time head coach with overall management of program. Coordinates all travel logistics/expenses for conference basketball championships for program. Travels to Conference Championships in lieu of the head coach and ensures safety of students as well as their participation at the event.
| 10 |

Typical Qualifications

Minimum Qualifications
Education: (indicate required or preferred)

Description

Performs specialized business and finance functions in the area of budget administration for the athletic department, as well as handling all aspects of the department’s apparel deal and managing specific home game operations.

Examples of Duties

| Advises the Director of Athletics and Executive Deputy Athletic Director regarding the athletic department’s operating budget. Provides analysis of existing Departmental finance policies and procedures; recommends changes in business methods and develops new systems to increase the overall effectiveness of Departmental financial operations. Analyzes current spending trends to recommend potential corporate sponsor partnerships. Assists in developing fiscal year revenue and expense budgets | 5 | Apply Now

| Manages and tracks all budget transactions for all units within the department, including budget transfers, travel requests, purchase requisitions, on-campus transactions, check requests, and others as required to ensure compliance with university policies and procedures. Interacts regularly with the University’s Business Office. Assists coaches and administrative staff with the business operations of their programs. On-boards all new athletic employees in relation to university budget and financial protocols to ensure accountability with university policies. Manages university purchasing card operations for over 50 employees within the department including all monthly credit card expenses and approvals via Concur. Works with Aramark on all catering/special events to ensure appropriate invoicing and billing. Assists with coordination and preparation of special events for the department including Golf with the Bonnies. | 30 | | Supervises St. Bonaventure’s Apparel Contract with outside company. Collaborates with coaches and staff to purchase apparel and gear. Approves and purchases all apparel ordered through the contract. Reviews contractual agreement to ensure compliance by both department and vendor. Inventories all received orders prior to release to coaches. Works with contract liaison to ensure proper billing, merchandise returns and promo allocations. Advises the AD on promo allocations to ensure maximum usage. | 25 | | Manages home game operations for select sports ensuring proper scheduling of staff in support roles, meeting with visiting team(s) and officials upon arrival to campus. Hires students and PT staff in support roles as needed. Acts as On-Site Administrator for select games ensuring efficiency and safety of contest in compliance with NCAA playing rules.
Manages the 50/50 raffle sales at all home men’s and women’s basketball games. | 30 | | Supervises the cheerleading team and assist part-time head coach with overall management of program. Coordinates all travel logistics/expenses for conference basketball championships for program. Travels to Conference Championships in lieu of the head coach and ensures safety of students as well as their participation at the event.
| 10 |

Typical Qualifications

Minimum Qualifications
Education: (indicate required or preferred)

| Bachelor’s Degree Required; Master’s degree preferred |

Years of Experience – (required or preferred number of years and in which specific areas)

| 2-3 years of experience in budget reporting or financial record keeping |

Certification and/or Licensure

| n/a
|

Knowledge, Skills, and Abilities

| Exceptional ability to communicate and express ideas both verbally and in written communication.
Exceptionally strong organizational, interpersonal, and leadership skills.
Highly skilled and able to create an idea, or adopts one from someone else, and then monitors it from beginning to end.
Ability to relate professionally and positively in a stressful environment.
Handle highly confidential material, understanding that all University information should only be disclosed to others who have a need to know, for legitimate business or educational reasons. Have the ability to exercise and apply sound judgment and decision-making skills as well as the ability to maintain integrity and confidentiality of data.
Ability to work a flexible schedule to meet the department’s needs, which will include early morning, evenings, weekends, and occasional holidays.
Ability to research, analyze and prepare draft reports and documents with acute attention to details. Provide timely follow-up when necessary.
Has advanced knowledge of Microsoft Office (specifically, Word, Excel and Outlook), internet presence and other business operations. Self-motivated to stay current with emerging office technologies, social media platforms and recommend and implement improvements.
Remains current, interprets and complies with all Federal, State, NCAA, Conference and University rules and regulations pertaining to athletic compliance and other related business operations.
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Working Conditions / Physical requirements

| Long, irregular work hours including evening, weekend and holiday hours. Standard office environment with occasional outdoor exposure. Regular exposure to video display screens and loud music/sounds. Routine exposure to travel hazards associated with regular travel as necessary for games or events. Regular exposure to gym and athletic venues with accompanying hazards. |

Applicants must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.