Assistant Athletic Director - Athletic Event Management and Internal Operations

EXPIRED

Position Details

Position Information

Classification Title

Assistant Athletic Director - Athletic Event Management and Internal Operations

Working Title

Assistant Athletic Director - Athletic Event Management and Internal Operations

Hire Types

Staff

Division

View Full Description

Position Details

Position Information

Classification Title

Assistant Athletic Director - Athletic Event Management and Internal Operations

Apply Now

Working Title

Assistant Athletic Director - Athletic Event Management and Internal Operations

Hire Types

Staff

Division

Athletics

Department

Athletics

Unit

Athletics

Location

Bemidji State University

FLSA

Exempt

Full/Part Time

Full Time

FTE

Employment Condition

Limited

Work Shift

Weekends and nights.

Work Schedule/Hours/Days

Weekends and nights. Some overnight travel may be required at certain times.

Posting Details

Pay / Salary depends on qualifications; Range C.

Salary Minimum

$45,352

Salary Maximum

$91,288

Salary Type

Annual

Bargaining Unit/Plan

211, MSUAASF

Job Description

Bemidji State University (

BSU

)

invites applicants to join our team as an

Assistant Athletic Director – Athletic Event Management and Internal Operations.

BSU’s vision is to educate people to lead inspired lives. To accomplish BSU’s vision, the University prioritizes creating a culture in which diversity is embraced and all people are safe, welcome, and validated. Centered between the three largest Tribal nations in Minnesota – Leech Lake, Red Lake and White Earth –

BSU

also prioritizes increasing engagement with American Indian communities to become a destination university.

Enrolling more than 4,000 students,

BSU

offers more than 70 undergraduate majors and nine graduate degrees encompassing arts, sciences and select professional programs.

BSU

is a member of the Minnesota State system of colleges and universities and has a faculty and staff of more than 550. BSU’s Shared Fundamental Values include civic engagement and leadership, international and multicultural understanding, belief in the power of the liberal arts, and environmental stewardship.

BSU

is located amid the lakes and forests of northern Minnesota and occupies a wooded campus along the shore of Lake Bemidji.

BSU

balances rigorous academia with the opportunity to enjoy a fun, robust, outdoor culture. The proximity to the lake and the surrounding north woods allows easy access to an assortment of recreation.

The

Assistant Athletic Director – Athletic Event Management and Internal Operations

will oversee many aspects of the operations of the Department of Intercollegiate Athletics. The Assistant Athletic Director is responsible for overseeing all event management aspects, including planning, coordinating, implementing, and supervising of athletic events. Managing the coordination of the concession operations at the John Glas Fieldhouse, Chet Anderson Stadium, Baseball and Softball Fields. Serving as a sport supervisor for Softball and Baseball programs and supervising the Athletic Equipment staff.

Responsibilities of the Assistant Athletic Director – Athletic Event Management and Internal Operations include:

Athletic Event and Concession Management. (70%)

Leading the game-day operations and event management of

BSU

Athletics, selected high school events held at the Chet Anderson Stadium, John Glas Fieldhouse, Baseball and Softball Fields.

Developing a comprehensive training protocol for student employees focused on safety, customer service, and quality game day experience for all fans.

Recruiting, hiring, training, and evaluating student employees for facility operations, game management, and concessions to ensure adequate staffing at all events.

Preparing and monitoring student employment and associated payroll and event staff.

Leading weekly operations and game-day production meetings.

Hiring, training, and scheduling all bench officials for non-conference, conference, and

NCAA

Championship events hosted by the athletics department.

Communicating with University units outside of athletics to ensure adequate event support (public safety, parking, etc.).

Working with sports facilities and events staff to develop and apply policies for internal and external user groups.

Managing the set-up of all Division II on-site/online ticket sales in conjunction with Athletic Director, Athletics Administrative Assistant, and Athletic Media Relations. Including advanced set-up of online ticketing system as well as management of inventory, troubleshooting during the on-sale, training of game day ticket staff, and reconciliation of receipts upon completion.

Supervising and coordinating all concessions activities in athletic facilities. Managing inventory, ordering all products and supplies as needed to ensure concessions operations at events held in athletic facilities operate as efficiently as possible.

Working directly with vendors and outside constituents to negotiate partnerships and to ensure the efficient operation of all concession activities while maximizing revenue for the department.

Creating and maintaining procedures related to cash management, inventory control, financial reporting, and customer service.

Maintaining current all food inspection licenses and adhering to all applicable health guidelines and standards.

Working weekends and nights.

Athletic Equipment and Facilities. (30%)

Tracking the master schedule of sports facilities, including practice, competition, and rentals and serving as first point of contact for athletics coaches and employees.

Supervising, directing, and evaluating Athletic Equipment Managers.

Developing and overseeing work schedules, including daily/weekly/monthly schedules for facilities cleaning, maintenance checks, and equipment upkeep.

Leading/Directing weekly equipment manager staff meetings.

Identifying and coordinating scheduling of facility maintenance needs.

Ensuring all concession operations areas are maintained, cleaned, and that equipment is certified.

Communicating and coordinating arrangements for setup and breakdown of equipment necessary for events in conjunction with University partners.

Required Qualifications

Minimum qualifications for this position include:

Bachelor’s Degree.

Demonstrated working knowledge and understanding of an athletic department at a college or university.

Knowledge and understanding of

NSIC

,

NCAA

,

WCHA

,

CCHA

and/or other similar associations in order to work with compliance, equity and other related athletic issues.

Ability to acquire and follow proper State, Minn State, and University regulations as they apply to the operations of the department.

Demonstrated record of effective cash-handling responsibilities.

Demonstrated abilities to manage and supervise groups of individuals.

Strong written, verbal and interpersonal skills and knowledge of facility scheduling software.

Strong organizational skills and the ability to maintain multiple on-going projects at any given time.

Demonstrated ability to work successfully with a diverse population of students, families, and professionals.

Preferred Qualifications

Preferred qualifications include:

Master’s Degree.

Three (3) years of experience with game management, concession operations, and event planning.

Licensed in all aspects of Food Management.

A demonstrated commitment to the principles of diversity, equity, inclusion, and anti-racism.

To facilitate proper crediting, please ensure that your application and/or resume clearly demonstrate fulfillment of the qualifications.

Other Requirements

Other considerations:

All applicants must be able to lawfully accept employment in the United States at the time of an offer of employment.

Employment for this position is covered by the collective bargaining agreement for the Minnesota State University Associate of Administrative and Service Faculty (

MSUAASF

) – see agreement .

Official transcript(s) must be provided to Human Resources upon hire.

In accordance with the Minnesota State Colleges and Universities (MinnState) Vehicle Fleet Safety Program, faculty and staff driving on college/university business, who use a rental or state vehicle, shall be required to complete a vehicle Use Agreement form and conform to MinnState’s vehicle use criteria and consent to a motor vehicle records check.

BSU

and

NTC

are tobacco free workplaces (see policy) .

Apply online: https://bemidjistate.peoplead...

A complete application will include the following attachments:

Cover letter, which addresses the required qualifications and your specific interest in working at

BSU

.

Resume / Curriculum Vitae.

Inquiries about the position

:

Brittany Lauritsen, Director of Athletics

Email: brittany.lauritsen@bemidjista...

If you have general questions about this posting or submitting an application, contact Mary Miller at mary.miller@bemidjistate.edu<... .

About

UNIVERSITY

/

COMMUNITY

WHY

BEMIDJI

:

Bemidji State University is nestled among the pines along the shores of Lake Bemidji, just blocks from a thriving downtown community. In this Northwoods setting, students, staff, and faculty have a variety of activities at their fingertips. Possessing all the charm and character of a college town, Bemidji remains a tight-knit community of good neighbors and engaged citizens who always come out to cheer for the Beavers. While the city of Bemidji — named after the Ojibwe Chief Shaynowishkung (nicknamed Bemidji) — is home to a diverse population of more than 15,000 people, it serves a regional population of more than 100,000.

Though quaint and historic, the city offers the urban conveniences upon which college students rely. Bemidji State is conveniently located minutes away from affordable restaurants, cozy coffee shops, grocery stores, city parks and more. Small, locally owned shops and art sculptures line the streets of downtown Bemidji, while national chains can be found in and around the Bemidji area, including an uptown selection of department stores and restaurants. students at Bemidji State University have the opportunity to experience a dynamic local culture and history. Bemidji also sits at the center of the legends of Paul Bunyan and Babe the Blue Ox. The famous statues of Paul and Babe greet students as they drive in from the south along Lake Bemidji.

The thriving downtown community presents ample opportunities for engagement off-campus. Among other things, there are fine-dining restaurants, cafes, and a natural foods co-op in downtown Bemidji. The historic Paul Bunyan Playhouse has a calendar of classic shows; restaurants and lounges offer weekly live music performances; the First Friday Art Walk provides a tour of new monthly art exhibits; and annual events such as the Loop the Lake Festival, the Dragon Boat Festival, the Blue Ox Marathon, Bemidji Winterfest, and The Minnesota Finlandia bring the community together.

For those who love the outdoors, there are wooded, multi-use trail systems within minutes of campus and community parks with walking trails, playgrounds and a skate park. Lake Bemidji State Park and its miles of navigable trails is located directly across the lake from

BSU

, and the Buena Vista Ski Area — just 12 miles north of campus — offers downhill skiing and

BSU

-sponsored student transportation in the winter months. Further, the Mississippi River Headwaters is a mere 45 minutes from Bemidji.

For further information, visit our website at: http://www.bemidjistate.edu

Review a “special report on how this former lumber town has rebuilt itself as a high-speed, regional center of enterprise” at Bemidji 2.0

Other Resources:

Visit Bemidji – https://www.visitbemidji.com/...

218 Relocate / Greater Bemidji – https://www.218relocate.com/<...

Bemidji Area Chamber of Commerce – https://www.bemidji.org/

Explore Minnesota – https://www.exploreminnesota....

Statement of Notice

Bemidji State University prohibits discrimination and sexual violence of any kind. Contact the Title IX Coordinator if you have concerns regarding discrimination and/or sexual violence.

Per Minnesota State System Procedure 1B.3.1 , all universities and colleges must provide contact information of their Title IX Coordinator.

Megan Zothman, Campus Human Resources Officer & Title IX Coordinator

Email: TitleIX@bemidjistate.eduMegan.Zothman@BemidjiState.ed...

Phone: (218) 755-2502

1500 Birchmont Drive NE, Deputy Hall, Room 335, Bemidji, MN 56601

Benefits Info

For information regarding benefits: https://www.bemidjistate.edu/...

This position is included in the

Minnesota State University Association of Administrative and Service Faculty (

MSUAASF

)

bargaining unit. A copy of the contract can be found at: http://www.msuaasf.org/benefi...

Posting Detail Information

| Posting Number | 2024-008-BSU | | Number of Vacancies | 1 | | Re-posting | No | | Desired Start Date | | | Position End Date (if temporary) | | | Open Date | 01/29/2024 | | Close Date | 02/20/2024 | | Open Until Filled | No | | Special Instructions Summary |

| | Accept Applications | Yes | | Posting Contact | Mary Miller at 218-755-2084 or mary.miller@bemidjistate.edu | | Equal Employment Opportunity Statement |
Bemidji State University is an Affirmative Action Equal Opportunity Employer and Educator. This document is available in alternative formats to individuals with disabilities. Consumers with hearing or speech disabilities may contact us via their preferred Telecommunications Relay Service. |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * What is the highest level of education attained?

   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD

2. * How many years of experience do you have in this type of position?

   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+

3. * Please describe in detail how your background and experience would be applicable for this position in a College/University setting

(Open Ended Question)

1. * Are you currently employed by MnSCU or the State of Minnesota?

   • Yes
   • No

2. Do you possess a current and valid state-issued Driver License?

   • Yes
   • No

3. * How did you learn about this position?

   • Chronicle of Higher Education
   • MnState Job Opportunities
   • Bemidji Pioneer
   • Jobs HQ
   • Upper Midwest HERC
   • HigherEd.com
   • Other website
   • AsiansInHigherEd.com
   • BlacksInHigherEd.com
   • DisabledInHigherEd.com
   • HispanicsInHigherEd.com
   • LGBTInHIgherEd.com
   • NativeAmericansInHigherEd.com
   • VeteransInHigherEd.com
   • WomenInHigherEd.com
   • Bemidji State University website
   • Northwest Tehcnical College website
   • CareerForce / MinnesotaWorks.net website

4. * Are you legally eligible to work in the United States?

   • Yes
   • No

Documents Needed to Apply

Required Documents 1. Cover Letter 2. Resume/CV Optional Documents 1. Transcripts 2. Letter of Recommendation 1 3. Letter of Recommendation 2 4. Letter of Recommendation 3 5. Transcripts 2 6. Transcripts 3 7. Transcripts 4

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