Assistant Athletic Director - Business Operations

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|   | | | |   | | Assistant Athletic Director - Business Operations | |   | |

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Category:

Administrative/Staff

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|   | | | |   | | Assistant Athletic Director - Business Operations | |   | |

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Category:

Administrative/Staff

Subscribe:

Department:

Athletics

Locations:

Springfield, MA

Posted:

Aug 30, 2023

Closes:

Open Until Filled

Type:

Full-time

Ref. No.:

3918

Position ID:

166833

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About American International College:

American International College is a private, coeducational institution of higher education located on a 88+ acre campus in Springfield, Massachusetts. The campus has 42 buildings on two sites approximately 1/2 mile apart with a total of approximately 888,000 gross square feet. Included in the inventory of buildings are student residences for a resident population of 900 students. Founded in 1885, the College has approximately 2200 graduate and undergraduate students. AIC offers a variety of undergraduate and graduate programs through the Schools of Business, Arts and Sciences; Health Sciences; and Education. The mission of the College is to transform student lives through career focused learning, with a strong foundation in the liberal arts, a commitment to serving the community, and a high level of involvement in the global economy.

AIC sponsors a total of 24 varsity NCAA teams and one varsity club team. Most compete at the NCAA Division II level; however, the men's ice hockey team is an NCAA Division I member of the Atlantic Hockey Conference. AIC is a proud member of the Northeast-10 Conference for most of its NCAA Division II offerings. Wrestling and Men's Volleyball are an NCAA Division II Independent. In addition, the College sponsors rugby for both men and women; the men currently compete in the Liberty Conference while the women compete in the National Intercollegiate Rugby Association Conference.

Athletics provides an exceptional, holistic, student-centered experience through the relentless pursuit of academic and athletic excellence; and fosters an environment of learning and growth that transforms lives and enhances student-athlete personal development.  Yellow Jackets live by the core values of purpose, responsibility, integrity, diversity, and excellence.

AIC strives to create a diverse and inclusive campus community that is representative, at all job levels, of the students we serve. We are an EEO employer and we welcome applications from individuals for positions where they are underrepresented.

Job Description:

• Manage the daily fiscal functions of the athletic department with direct oversight of accounting and NCAA reporting, auditing, control procedures and policies, providing the Director of Athletics with frequent updates and assessments of new and ongoing financial issues.

• Coordinate logistics within the athletic department. This includes, but is not limited to, the integration of information, vendor relationships, transportation, fundraising, purchasing, and contracts to ensure financial and administrative stability in an efficient, effective manner.

• Sport oversight responsibilities, which includes, but is not limited to, routine meetings with head coaches to discuss day to day responsibilities, triage problems; performance evaluations of head coaching staff; ensure head coaches goals and job responsibilities are being met, and support and guide in strategic planning for the program.

• Review and revise department fiscal policies and control procedures as required to comply with department, campus, conference and NCAA policies and requirements in addition to standard accounting procedures. Develops department level financial processes, training, and education to ensure compliance with policies and procedures.

• Manage and organize all athletics revenue, including all ticket sales, NCAA/conference reimbursements, guarantees, facility rentals, and fundraising.

• Perform internal audits and monitor organizational performance including necessary checks and balances on financial function activities to ensure controls are operating as designed.

• Work closely with the payroll and HR department as well as the athletics department staff in the coordination of human resource functions and payroll matters including recruitment, hiring, and camps/clinics, in addition to ensuring compliance with college policies and procedures within the athletic department

• Generate the annual athletics budget, long-range fiscal and strategic planning and assist in capital financing while working closely with the Budget and Planning department.

• Promote a positive image of the athletics program and the College by participating in community and professional organizations and representing the College as a spokesperson at appropriate events, professional meetings, campus committees and in community activities as appropriate.

• Approve team-by-team independent game requests in accordance to fiscal policy, in addition to management and coordination of all game/practice scheduling for all athletic facilities (Internal Scheduling).

• Arrange annual professional development initiatives for all athletics staff members.

• Budget and orchestrate all preseason, intersession, and spring break meals for all participating teams; work with the dining commons to make sure a proper checks and balances have been made for each meal prior to the start of each academic break. 

• Contribute to the overall success of the athletics program by willingly performing all other duties and responsibilities as assigned by the Director of Athletics.

Requirements:

• Required Degree(s): Bachelor's degree

• Preferred Degree(s): Master's degree

• Required Field of Expertise: Financial Operations, Internal Operations

• Preferred Field of Expertise: Higher Education; Athletics; demonstrated internal controls expertise

• Preferred Licensure(s): A valid and insurable driver's license

Knowledge/Skills/Abilities

• Ability to write reports, business correspondence and presentations. Ability to effectively present information and respond to questions from students, parents, vendors, and the general public.

• Gives and welcomes feedback. Able to build morale and group commitments to goals and objectives.

• Experience in finance, budget and policy development.

• Strong interpersonal and communication skills.

• Impeccable analytical and organizational skills, with the ability to communicate with a diverse campus population.

• Knowledge of the NCAA policies and requirements is a plus.

Additional Information:

Work Schedule

This is a full time, exempt level, benefits eligible position. Normal office hours are 8:30am - 4:30pm,  flexible to the needs of the department. Evening, weekend, and holiday event work required as the schedule dictates.

AIC reserves the right to fill this position at a level above or below the level included in this posting.

AIC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application Instructions:

Qualified applicants should save and submit the following documents with the online application.

• Brief cover letter
• Current resume
• Contact information for three professional references (one of which must be a current or prior supervisor and one of which must be a current or prior subordinate)

Review of applications will continue until the position has been filled.

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