Assistant Athletic Director, Business Operations, Department of Athletics

EXPIRED

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current  Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History.  

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

The Assistant Athletic Director, Business Operations, is responsible for a wide range of accounting and business operation duties within the Athletics business office. This role will analyze financial results, assist with transactional accounting items, perform account reconciliations, assist with the annual budget preparation, and improve operational processes and procedures. Additionally, the Assistant Athletic Director will supervise the onsite travel agency.

Job Description

Essential Functions:

• Orchestrates all tasks associated with preparing and submitting the annual EADA and NCAA reports, and serve as the primary Athletics point of contact for the year-end audit by the independent accounting firm.
• Manages the approval of invoices, purchase orders, and expense reports for payment in accordance with University policies.
• Serves as the department’s primary liaison with the 3rd party travel agency. Supervises the assigned travel agents to ensure travel is being booked and expenses are being submitted on a timely basis.
• Analyzes sport and administrative operating budgets monthly to monitor budgeted to actual results and update annual operating budget forecasts. 
• Prepares assigned monthly reconciliations and financial analyses. 
• Manages the department’s courtesy car program.
• Supervises the department’s per diem card program, distribution, and communication.
• Reviews and/or processes financial documents ensuring that transactions are accurate and complete, reported with acceptable accounting standards, and in accordance with University, Conference, and NCAA policies and procedures.
• Collaborates with the Compliance Office with regards to Student Enhancement Funds and Summer Camps.
• Assists with preparing journal entries, departmental transfers, and other financial transactions on behalf of the Athletics Department.
• Reviews, analyzes, and processes game day operation worker payments .
• Makes recommendations in the formulation and direction of fiscal policies and procedures.
• Formulates and implements creative solutions for non-routine financial issues and projects. Utilizes technology to better automate manual processes.
• Remains current and complies with all applicable University, Atlantic Coast Conference and NCAA rules, and regulations.
• Performs other related duties as assigned.

Minimum Qualifications:  

Education, Experience, and Training

Bachelor’s degree in Accounting or Business Administration and three to five years of accounting experience, or an equivalent combination of education and experience.  Experience in public accounting and CPA designation strongly desired.

Knowledge, Skills, Abilities:

• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Proven experience in supervising and delegating to staff.
• Proven experience in problem solving, working independently, multi-tasking, approaching each task in an organized and disciplined manner and meeting deadlines.
• Proven skills in budget preparation and management.
• Ability to prepare financial statements and financial analysis as needed along with interpreting the statements and analysis.
• Proven ability to interact and work with a variety of employees at various levels with varying financial acumen.
• Knowledge of auditing policies, standards, and procedures.
• Knowledge of accounts receivable and accounts payable procedures and practices.
• Ability to demonstrate effective communication skills both orally and in writing.
• Ability to analyze and interpret policy and procedural questions.
• Ability to handle sensitive information in a confidential manner.
• Ability to organize workflow and coordinate activities with the University accounting group.
• Excellent interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to solve problems and adapt to changes quickly and positively.
• Proficiency in Windows applications.
• Excellent work ethic along with the ability to work occasional evenings and weekends as required.

Supervisory Responsibility:

Supervise the third party on-site travel agent along with any student worker that may be employed.

Additional Job Description

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.  ​