Assistant Athletic Director, Donor Services and Special Events (Athletics)

EXPIRED

Assistant Athletic Director, Donor Services and Special Events (Athletics)

Posting Number

req20232

Department

Administration and Athletics

Department Website Link

Location

Main Campus

Address

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Assistant Athletic Director, Donor Services and Special Events (Athletics)

Posting Number

req20232

Department

Apply Now

Administration and Athletics

Department Website Link

Location

Main Campus

Address

1 National Championship Drive, Tucson, AZ 85721 USA

Position Highlights

The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering a culture of integrity, innovation, and student-athlete success.

This position is responsible for the oversight of the Arizona Athletics department's donor and department engagement events including special events, community outreach programs, in-game special presentations and stewardship. Additionally, this position will have oversight of alumni outreach for the A-Club Letterwinners Association, the department's heritage policies, procedures, archives and maintenance of the Jim Click Hall of Champions Museum.

This position requires the ability work a flexible schedule, including nights and weekends, and travel as needed.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .

Duties & Responsibilities

Develop a comprehensive outreach and special events engagement plan to advance Arizona Athletics presence, assisting in engaging the local and national fan base, and developing fans and active customers of Arizona Athletics.

Manage the special events and A-Club letterwinners teams. Supervise, hire, train, and oversee performance standards.

Supervise, develop, and implement all donor relations and stewardship on behalf of the Wildcat Club including annual events for principal and major gift donors. Oversee staff efforts to develop and engage donor relations and stewardship.

Supervise, develop, and implement all ICA department and Student-Athlete related events and in-game special presentations on behalf of Arizona Athletics including but not limited to the UA Sports Hall of Fame, CATSYS, Welcome Back BBQ and Student-Athlete Convocation.

Oversee and implement the cultivation and stewardship of relationships with former student-athletes and Participants through the Letterwinners Association ( A-Club ) and alumni outreach program.

Oversee, develop, manage, and implement a comprehensive communication plan; as it aligns with the overall annual giving plan, for the A-Club including but not limited to: newsletter, social media, website, and various publications.

Represent ICA on campus and internal committees as designated.

Prepare and monitor annual budget for areas of oversight.

Supervise, develop, and implement all A-Club Letterwinners Association special events, reunions and in-game special recognitions.

Implement and develop programing that will help student-athletes transition from students to alumni. Will include special events, recognitions, career services, volunteer and engagement programing in conjunction with CATS Student-Athlete Development department.

Supervise, enhance and direct ICA community relations and engagement, including head coach and staff community appearances, facility tours, charitable donations, cheer and mascot appearances, and the Jim Click Hall of Champions Museum (HOC) and HOC facility rentals.

Ensure both the community and ICA department adhere to NCAA compliance policies for all community outreach and engagement efforts.

Oversee the High School Teacher of the Year recognition program.

Oversee and implement Big 12 Conference and Arizona Athletics outreach initiatives and stewardship.

Oversee and implement congratulatory ads for Letterwinners and stewardship purposes on behalf of ICA.

Oversee outreach and stewardship opportunities included but not limited to event tables, golf outings and promotional ads in support of community that align with department goals.

Maintain and make yearly updates to the Jim Click Hall of Champions Museum and heritage displays.

Establish and maintain an archive of all ICA historical items (donated and loaned) including department photo and video archives.

Maintain and prepare records on behalf of ICA and the UA Sports Hall of Fame Committee Chair.

Maintain and ensure adherence to department’s heritage policies for awards and recognition.

Prepare annual report for department and highlight outreach efforts that are used in ABOR presentations, Wildcat Club annual giving materials, and annual student-athlete award presentations and national award nominations.

Additional duties as assigned.

Knowledge, Skills and Abilities:

Demonstrated strong organizational and administrative skills, including the ability to plan, establish priorities and successfully manage multiple priority projects.

Demonstrated ability to communicate effectively with individuals at all organizational levels, and project a positive, professional attitude.

Demonstrated ability to develop and maintain positive interpersonal relations.

Ability to multi-task with frequent interruptions.

Meticulous attention to detail.

Ability to problem solve and make decisions.

Knowledge of basic accounting/budgeting procedures.

Dedication and motivation to initiate, lead, and support value-added projects.

Self-motivated, results-oriented, and positive demeanor.

Skilled in various computer programs, including MS Word, MS Excel, MS Access, MS PowerPoint, Canva, and other software programs.

Ability and desire to perform accurate detail-oriented tasks and work with basic office software and database programs.

Minimum Qualifications

Bachelor's degree or equivalent advanced learning attained through professional level experience required.

Eight years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

Master's degree.

FLSA

Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40 + nights and weekends

Job FTE

1.0

Work Calendar

Fiscal

Job Category

University Advancement

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$86,870 - $112,932

Compensation Type

salary at 1.0 full-time equivalency (FTE)

Grade

11

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .

Grade Range Minimum

$86870

Grade Range Midpoint

$112932

Grade Range Maximum

$138993

Career Stream and Level

PC4

Job Family

Alumni Relations

Job Function

University Advancement

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

Expected End Date

Contact Information for Candidates

Morgan Domenick | mbdomenick@arizona.edu

Open Date

8/8/2024

Open Until Filled

Yes

Documents Needed to Apply

Resume, Cover Letter, and One Additional Document

Special Instructions to Applicant

Please submit Resume, Cover Letter, and the answers to the following questions as the Additional Document. Thank You.

1. Describe your knowledge and understanding of NCAA and Big-12 rules and regulations, as they pertain to recruitment and regulations?

2. Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.

3. Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and 11.4.4.2. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona?

4. Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 7–12 grade for men’s basketball or junior college student) in the sport of men’s basketball, women’s basketball or football or have any other type of association with any prospective student-athlete in the sports of men’s basketball, women’s basketball or football? If yes, please explain.

5. Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e., student in 9-12 grade, 7–12 grade for men’s basketball or junior college) in the sport of men’s basketball, women’s basketball or football? If Yes, please explain.

6. Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade, 7-12 grade for men’s basketball or junior college) in the sports of football, men’s basketball or women’s basketball might render your application ineligible for consideration?

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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