Assistant Athletic Director, Facilities & Operations

TITLE: Assistant Athletic Director for Facilities & Operations
DEPARTMENT: Athletics
REPORTS TO: Vice President of Athletics
CLASSIFICATION: Full-Time Exempt

Assistant Athletic Director, Facilities & Operations

TITLE: Assistant Athletic Director for Facilities & Operations
DEPARTMENT: Athletics
REPORTS TO: Vice President of Athletics
CLASSIFICATION: Full-Time Exempt

BASIC FUNCTION:
The Assistant Athletic Director for Facilities & Operations is responsible for managing the facilities of the athletic department and coordinating home event operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversee, schedule, and coordinate all indoor and outdoor athletic facility use.
• Be the primary liaison between Pioneer Athletics and all rental facility contacts.
• Build professional relationships within the department, across campus and in the community.
• Oversee and coordinate on and off-campus facilities for competition and practice.
• Create and maintain the Athletic Department event schedule.

• Oversee and coordinate game operations.

  • Coordinate the setup and takedown of all home game operations.
  • Ensure that proper equipment is available and functioning at every home game.

• Oversee and coordinate the Athletic Department's use of Officials.

  • Serve as the primary liaison between Pioneer Athletics and the officials/officials assignor.
  • Ensure the assignor has the most up-to-date schedule. If a contest is changed in advance must notify the assignor.

• Oversee and coordinate all Athletic Department non-conference Athletic Events Agreements.

  • Ensure the Vice President of Athletics is informed about important aspects of athletic department contracts.

• Hire, train, and schedule, and oversee work study students and student interns, to assist with operations.

• Coordinate conference and NCAA post-season competition operations.

  • Assist the Vice President of Athletics in preparing for all postseason activity, including transportation, accommodations, and meal money.
  • Ensure that all necessary paperwork has been filled out prior to the deadlines for the post-season competition.

• Maintain professional conduct and uphold the values expected of a Point Park University employee as outlined in the PPU employee handbook.

• Help to orchestrate all Department of Athletics fundraising events such as the Annual Athletic Golf Outing, Athletic Hall of Fame.

• Assist with athletic sponsorships and their agreements, obligations and requirements.

• Assist with the coordination of Athletic Department transportation.

  • Coordinate the van and bus use schedule.
  • Coordinate athletic department travel; work with coaches to ensure proper booking and contact management of athletic travel.
  • Schedule vans for athletic use and other use by the Point Park community.

• Abide by all compliance and regulatory expectations of the department, including but not limited to:

  • Point Park Athletics compliance.
  • NCAA Division II and Mountain East Conference Bylaws, rules, regulations, policies, and procedures.
  • Title IX and CLERY Act regulations.

• Other duties as assigned by the Vice President of Athletics. ENVIRONMENTAL CONDITIONS:

• Ability to work in a physically active environment, with occasional high-intensity activity.

• Office work and a significant amount of event planning and coordination.

• Moderate activity that may include the moving of furniture and equipment, as well as lifting and pushing.

• Frequent evening and weekend hours.

QUALIFICATIONS:

• Bachelor's degree required.
• Master's degree in Coaching, Sport/Athletic Management, Student Personnel Administration, Higher Education, Education, or other closely related field desired.
• 1 to 3 years experience in coaching and/or athletic administration desired.
• Budgeting, planning, and computer skills.

Qualified applicants should forward a cover letter and resume via email to HROffice@pointpark.edu (preferred) or mail to:
Point Park University
Human Resources Office
201 Wood Street
Pittsburgh, PA 15222

When responding via email please reference - ASSISTANT ATHLETIC DIRECTOR, FACILITIES & OPERATIONS - in the subject line.

Please submit documents in Rich Text (.txt) Word document (.doc) or Adobe Portable Document Format (.pdf).

**All emails submitted will receive an automatic confirmation email. Due to some junk mail filters, the confirmation email may not reach you. To ensure receipt of the confirmation email, utilize the return receipt option built into your email program when sending your information.

NO PHONE CALLS PLEASE.**
Due to the high volume of resumes received, Point Park University will not be able to respond to inquiries regarding the status of your resume. If we determine that your skills and experience match the position requirements, we will contact you to discuss the opportunity further. If you do not hear from us, we encourage you to revisit our website at www.pointpark.edu for the status of the position and future opportunities.

Point Park University is an Equal Opportunity Employer.