Assistant Athletic Director for Academic Services and Retention

Posting Details

Position Information

Job Title

Assistant Athletic Director for Academic Services and Retention

Position Summary

This four year grant funded position will be responsible for providing leadership in an all-inclusive student-centered support structure for all student-athletes from matriculation through graduation and life beyond. This position reports directly to the Athletic Director. ” Grant funding ends in December 2026. Position is not guaranteed to continue in 2027”

Essential Duties and Responsibilities

• Promotes the well-being and retention of student-athletes.
• Provides pre-assessment of student-athletes’ academic abilities and skills during their first semester of enrollment at TXWES.
• Provides specialized orientation programming for freshman/transfer student-athletes.
• Provides information to student-athletes and coaches regarding institutional polices, academic requirements and athletic eligibility

Posting Details

Position Information

Job Title

Assistant Athletic Director for Academic Services and Retention

Position Summary

This four year grant funded position will be responsible for providing leadership in an all-inclusive student-centered support structure for all student-athletes from matriculation through graduation and life beyond. This position reports directly to the Athletic Director. ” Grant funding ends in December 2026. Position is not guaranteed to continue in 2027”

Essential Duties and Responsibilities

• Promotes the well-being and retention of student-athletes.
• Provides pre-assessment of student-athletes’ academic abilities and skills during their first semester of enrollment at TXWES.
• Provides specialized orientation programming for freshman/transfer student-athletes.
• Provides information to student-athletes and coaches regarding institutional polices, academic requirements and athletic eligibility
• Meets regularly with student-athletes as part of monitoring their academic progress.
• Acts as a liaison between the athletic and academic communities and ensures that student-athletes comply with academic rules established by the University, the NAIA, and the Sooner Athletic Conference.
• Actively collaborates in the area of Academic Affairs and Student Life to develop a comprehensive program that contributes to the total development of all student-athletes while increasing retention numbers, reducing attrition numbers, and improving graduation rates.
• Engages in collaborative programming with various constituents from across campus to address the needs of our student-athletes.
• Works with assigned academic advisors to ensure progress toward graduation for student-athletes.
• Monitors assignment of tutorial support.
• Assists coaches with study hall structure and procedures.
• Communicates student-athletes’ academic progress, grade checks and class attendance to coaches.
• Advises the TXWES Athletics Student-Athlete Advisory Committee (SAAC).
• Prepares and submits annual NAIA Return on Athletics Report
• Serves as a member on the Retention Fundraising and Implementation Committee.

Education, Certifications and/or Licenses

• Bachelor’s degree/equivalent experience required; Master’s degree preferred.

Experience

• A minimum of 3 years of experience working with student-athletes, faculty, and administrators in higher education, with experience working in athletics compliance. 
• Prior experience with Ellucian Colleague SIS and EAB Navigate systems is preferred.

Knowledge, Skills & Abilities

• Knowledge of Microsoft Office, NAIA and other athletics compliance-related software systems.
• Knowledge of NAIA, Sooner Athletic Conference and TXWES rules and regulations.
• Ability to effectively communicate through oral, written and electronic forms.
• Skill in time management.
• Skill in sound decision-making.
• Ability to communicate with and relate to student-athletes, coaches, athletic department staff and representative of the institution’s athletic interests.
• Ability to uphold high ethical standards and core values, maintains integrity, has professional demeanor and understands professional boundaries.
• Ability to be discrete in handling confidential matters, while complying with FERPA regulations.
• Ability to adhere to University & departmental policies and procedures.
• Knowledge of rules, standards, regulations, and laws regarding student athlete administration.
• Ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to work independently and efficiently to meet deadlines with minimum supervision.
• Knowledge of crisis intervention techniques with the ability to react calmly and effectively in emergency situations.
• Ability to maintain a professional appearance and office atmosphere.
• Experience in managing a workload including multiple projects and production schedules required.
• Demonstrated ability to work well under pressure and to consistently meet deadlines while maintaining a high attention for details.
• Ability to plan, prioritize tasks and meet deadlines while working on multiple tasks.
• Experience in managing a workload including multiple projects and production schedules required.
• Demonstrated ability to work well under pressure and to consistently meet deadlines while maintaining a high attention for details.
• Ability to plan, prioritize tasks and meet deadlines while working on multiple tasks.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. 
• Ability to read and comprehend simple instructions, short correspondence, and memos. 
• Ability to write simple correspondence.
• Ability to complete all physical tasks as needed.

Posting Detail Information

| Posting Number | 2016AS1064P | | Posting Open Date | 12/15/2025 | | Open Until Filled | Yes | | Posting Close Date | | | Special Instructions to Applicants | |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. What is the highest level of education attained?

   • GED
   • High School Diploma
   • Associates Degree
   • Bachelors Degree
   • Masters Degree
   • PHD

2. How many years of experience do you have in this type of position?

   • 0-1
   • 1-3
   • 3-5
   • 5-7
   • 7+

3. Do you live or plan on working outside the state of Texas?

   • Yes
   • No

Documents Needed To Apply

Required Documents 1. Resume 2. Cover Letter 3. Education Certification (if necessary)

Optional Documents 1. Current Employee Application (for internal applicants) 2. Letter of Recommendation

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