Assistant Athletic Director for Business Operations

Position Information

General Information

Position Number

000174

Vacancy Open to

All Candidates

Working Title

Assistant Athletic Director for Business Operations

Position Designation

View Full Description

Position Information

General Information

Position Number

000174

Apply Now

Vacancy Open to

All Candidates

Working Title

Assistant Athletic Director for Business Operations

Position Designation

EHRA Non-Faculty

Employment Type

Permanent - Full-time

Months per Year

12

Work Schedule

Monday – Friday during normal business hours (8:00 am – 5:00 pm), nights and weekends as needed

Hours per week

40

FLSA Status

Exempt

Division

Athletics

Department

Athletics (Adm)

Work Location

Barnhardt Student Activity Center

Salary Range

Primary Purpose of Department

The mission of the Athletic Department at the University of North Carolina at Charlotte is to operate within the perspective of the overall educational programs. With a balanced program that supports equitable opportunities for all students and staff, the department promotes a total person concept that provides its student-athletes with the necessary tools to be successful in academic, athletic and social settings. The Department of Athletic supports the highest ethical standards of the University, the

NCAA

and Conference Affiliation.

Primary Purpose of Position

Reporting to the Sr. Associate Athletic Director for Business Operations/

CFO

, the Assistant Athletic Director for Business Operations will oversee the day-to-day operations of the Charlotte Athletics Business Office. The Assistant Athletic Director for Business Operations must possess advanced troubleshooting skills as well as demonstrate a commitment to customer service and continuous improvement. Work must be done independently, with a strong attention to detail, to manage multiple projects and meet department deadlines.

Summary of Position Responsibilities

Evaluate processes and make recommendations to establish an environment of continuous improvement for the Athletics Business Office.

Utilizes available resources to streamline workflows and create efficiencies with a focus on reducing paper-based workflows.

Serve as the liaison with accounts payable, general accounting, PCard, purchasing, risk and insurance management, fixed assets, tax, travel, and expense reporting.

Review and approve travel expenses, PCard transactions, employee reimbursements, interdepartmental transactions, and purchase order requisitions.

Department liaison with third-party travel agency (Shorts Travel).

Oversee all revenue accounting for the athletics department.

Reconcile Athletic Foundation accounts and monitor available balances to ensure funds are being utilized appropriately.

Prepare monthly budget reports for distribution to coaches, staff, and senior leadership.

Assist with the annual budget development process in collaboration with executive staff, department heads, and coaches.

Assist with the preparation of

EADA

/

NCAA

AUP

reports

Assist with capital projects’ financial tracking.

Complete financial reconciliations with third-party vendors and hosted events as necessary.

Act as best practice leader and addresses policy and process questions on

UNC

Charlotte,

UNC

System, North Carolina state and Athletics Department guidelines.

Stays up to date and informs coaches and staff on new initiatives, processes, and/or policy changes as dictated by the

UNC

System and

UNC

Charlotte Financial Services.

Creates resources, conducts training and facilitates on boarding new athletics department staff on purchasing, travel and expense policy and procedure as needed.

Maintains and updates Athletics Business Office policy and procedure manual as required.

Works with internal and external parties to ensure contracts are executed and managed in accordance with

UNC

Charlotte,

UNC

System, and North Carolina state regulations.

Consult with Purchasing Services, the Office of Legal Affairs, Tax, Enterprise Risk Management, and other resources, as appropriate.

Oversee the payment and processing of game contracts.

Minimum Education/Experience

Bachelor’s degree in business, finance, accounting, sport management, or a related field.

4-6 years of experience in accounting, business operations, and/or finance role within the higher education, athletics, or entertainment/hospitality industry.

Strong interpersonal skills and the ability to work collaboratively.

Professionalism, composure, and an ability to communicate clearly, and effectively.

Preferred Education, Knowledge, Skills and Experience

Master’s degree in business, finance, accounting, sport management, or a related area.

NCAA

Division I athletics business office

Management/supervisory experience.

Familiarity with Banner Finance and Concur Travel or related enterprise-level systems.

Necessary Certifications/Licenses

Preferred Certifications/Licenses

Special Notes to Applicants

UNC

Charlotte Benefits Information: https://hr.charlotte.edu/bene...

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report. 

Posting Open Date

12/18/2024

Posting Close Date

Open Until Filled

Yes

Proposed Hire Date

02/03/2025

If time-limited please indicate appointment end date

Contact Information

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?

   • UNC Charlotte Website
   • HERC Job Board
   • Inside Higher Education
   • Circa (formerly known as Local JobNetwork)
   • Another Website
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Other

2. (Open Ended Question)

Applicant Documents

Required Documents 1. Resume / Curriculum Vitae 2. Cover Letter / Letter of Interest 3. Contact Information for References

Optional Documents

View Less Description