Assistant Athletics Director – Internal Operations

The Assistant Athletic Director for Internal Operations provides leadership and day-to-day oversight of internal operations for the Missouri Baptist University Department of Athletics, ensuring high-quality execution across game/event operations for all 27 sports, fitness center operations, special events, and athletics facilities coordination. This role leads event logistics from planning through post-event wrap-up; manages staffing models that include graduate assistants, game liaisons, and work-study employees; and serves as a key operational partner to Facilities Operations to support the maintenance, readiness, and long-term upkeep of athletics venues and spaces.

Essential Duties

Game & Event Operations

• Lead the planning, coordination, and execution of game operations for all home athletics contests and department events.
• Build and maintain standardized event operations plans (run-of-show, staffing plans, venue checklists, emergency procedures, and vendor coordination).
• Oversee scheduling, setup, in-event operations, and teardown for all athletics events; ensure consistent quality and compliance with institutional and conference standards.
• Coordinate game-day logistics, including (as applicable) venue readiness, equipment needs, signage, credentialing, ticketing coordination, security, officials’ support, athletic training coordination, media/communications coordination, and hospitality.

• Serve as the primary point of contact for game liaisons; ensure sport programs receive clear timelines, expectations, and operational support.

• Conduct post-event debriefs; document issues, improvements, and operational learnings to continuously improve event delivery.

Fitness Center Operations (Oversight & Management)

The Assistant Athletic Director for Internal Operations provides leadership and day-to-day oversight of internal operations for the Missouri Baptist University Department of Athletics, ensuring high-quality execution across game/event operations for all 27 sports, fitness center operations, special events, and athletics facilities coordination. This role leads event logistics from planning through post-event wrap-up; manages staffing models that include graduate assistants, game liaisons, and work-study employees; and serves as a key operational partner to Facilities Operations to support the maintenance, readiness, and long-term upkeep of athletics venues and spaces.

Essential Duties

Game & Event Operations

• Lead the planning, coordination, and execution of game operations for all home athletics contests and department events.
• Build and maintain standardized event operations plans (run-of-show, staffing plans, venue checklists, emergency procedures, and vendor coordination).
• Oversee scheduling, setup, in-event operations, and teardown for all athletics events; ensure consistent quality and compliance with institutional and conference standards.
• Coordinate game-day logistics, including (as applicable) venue readiness, equipment needs, signage, credentialing, ticketing coordination, security, officials’ support, athletic training coordination, media/communications coordination, and hospitality.

• Serve as the primary point of contact for game liaisons; ensure sport programs receive clear timelines, expectations, and operational support.

• Conduct post-event debriefs; document issues, improvements, and operational learnings to continuously improve event delivery.

Fitness Center Operations (Oversight & Management)

• Provide operational leadership for the fitness center, including daily operations, user experience, risk management, and facility readiness.
• Develop and manage the fitness center budget; monitor expenses; recommend improvements and capital needs.
• Lead hiring, onboarding, training, scheduling, and supervision of fitness center staff (including student employees as applicable).

• Establish and enforce policies and procedures related to safety, equipment usage, access control, and customer service.

• Coordinate equipment maintenance/repairs and replacement planning; maintain vendor relationships as needed.

Staff Leadership & Workforce Management

• Directly supervise two graduate assistants; set goals, assign responsibilities, and provide coaching and performance feedback.
• Recruit, hire, train, and schedule game liaisons and work-study staff; develop staffing plans aligned to event volume and seasonal peaks.

• Create clear role definitions, training materials, and shift expectations to ensure consistent execution across venues and sports.

• Maintain timekeeping, scheduling coverage, and accountability systems for student staffing groups.

Athletic Facilities Coordination (Maintenance & Upkeep Partnership)

• Serve as the athletics department’s primary liaison to Facilities Operations for maintenance, repairs, custodial coordination, and venue readiness.
• Identify and communicate facility needs; track work orders; follow up to ensure timely completion and minimal disruption to sport operations.

• Support long-term planning for facility improvements; provide operational input on space usage, event impacts, and preventive maintenance priorities.

• Coordinate access, scheduling, and readiness for practices, competitions, special events, and rentals (if applicable).

Risk Management, Compliance, and Operational Standards

• Ensure event and facility operations align with institutional policies, conference and NAIA requirements, and safety standards.
• Maintain and update emergency action plans and event safety protocols in collaboration with campus partners (security, EMS, risk management).
• Promote a culture of professionalism, preparedness, and service across all operational staff.

Minimum Education/Experience

• Bachelor’s degree required in sports management, business administration, higher education, or related field.
• Demonstrated experience in athletics event operations, facilities/event management, or campus recreation operations.
• Ability to work non-traditional hours including nights, weekends, and holidays based on competition schedules.

Preferred Education/Experience

• Masters’s degree in sports management, business administration, higher education, or related field.
• Experience in college athletics event operations, facilities/event management, or campus recreation operations.
• Proven ability to supervise and develop staff, including student employees and/or graduate assistants.
• Strong organizational skills with the ability to manage multiple sports, venues, and timelines simultaneously.
• Budget management experience (planning, tracking, and reporting).
• Strong communication skills and ability to coordinate effectively with coaches, administrators, facilities, and campus partners.
• Ability to work non-traditional hours including nights, weekends, and holidays based on competition schedules.

How to Apply

Applicants should electronically submit the following items to Heidi Moore, Human Resources Coordinator (heidi.moore@mobap.edu)

• Cover letter expressing interest in the position, highlighting experience relevant to the role.
• Current resume
• Statement of Faith which should clearly explain your personal relationship with Jesus Christ, active participation in a local church, and your commitment to perform duties consistent with and not contrary to the University’s statement of faith, which is the Baptist Faith and Message2000.

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