Assistant Coach, Executive Director, Football Operations and Logistics

Assistant Coach, Executive Director, Football Operations and Logistics

Division Intercollegiate Athletics

Job Summary

The Executive Director, Football Operations and Logistics collaborates with the Chief of Staff to manage program-wide synergies, overseeing scheduling, content, and communications between coaching staff, student-athletes, and DIA administration while serving as a primary point of contact for daily operational execution. This position will also serve as a central point of contact for high-level logistical execution within the program.

Duties and Responsibilities

• Strategic Leadership

  • Collaborate directly with the Football Chief of Staff to design high-level operational strategies and execute comprehensive yearly, monthly, and weekly program schedules.
  • Partner with the coaching staff to assist in game planning, preparation, and strategic planning.
  • Serve as a point of contact and communication pipeline between the coaching staff and athletic administration.
  • Analyze and refine organizational strategies and workflows, delivering recommendations to leadership for program enhancement and risk mitigation.

Assistant Coach, Executive Director, Football Operations and Logistics

Division Intercollegiate Athletics

Job Summary

The Executive Director, Football Operations and Logistics collaborates with the Chief of Staff to manage program-wide synergies, overseeing scheduling, content, and communications between coaching staff, student-athletes, and DIA administration while serving as a primary point of contact for daily operational execution. This position will also serve as a central point of contact for high-level logistical execution within the program.

Duties and Responsibilities

• Strategic Leadership

  • Collaborate directly with the Football Chief of Staff to design high-level operational strategies and execute comprehensive yearly, monthly, and weekly program schedules.
  • Partner with the coaching staff to assist in game planning, preparation, and strategic planning.
  • Serve as a point of contact and communication pipeline between the coaching staff and athletic administration.
  • Analyze and refine organizational strategies and workflows, delivering recommendations to leadership for program enhancement and risk mitigation.
  • Oversee that all policies are being followed to support DIA, campus, and NCAA standards.
  • Manage branding strategy for Illinois Athletics and the Head Coach by coordinating and developing communication plans and schedules for the Head Coach.

• Operations & Travel Management

  • Manage the logistical execution of all away games, including securing commercial or charter aircraft, travel party ground transportation, and hotel contracting.
  • Conduct advance site visits to upcoming road game destinations to inspect hotel accommodations, meeting room layouts, security protocols, and catering capabilities.
  • Serve as the point person for complex bowl game or postseason travel, managing extended stays for travel parties frequently exceeding 250 individuals, including players, coaches, support staff, and administration.
  • Execute operational support for high-impact initiatives, including community engagement, team-bonding, and recruiting events.
  • Assist in management of the UIUC Police liaison program.
    Budget
  • Monitor and analyze the comprehensive program budget, including building annual team travel projections.
  • Create and manage the program travel budget, ensuring fiscal responsibility.
  • Hold authorization for P-card and T-card purchases on behalf of the program.
  • Prepare requisitions and purchase order requests through iBuy or Banner systems and coordinate vendor establishment processes.
  • Coordinate with the Business Office regarding special payment arrangements with vendors.
  • Manage the team per diem card program for current student-athletes, staff, and official visits, including ordering cards and reporting lost or stolen cards in collaboration with Financial Operations.
    Compliance
  • Uphold rigorous compliance standards, ensuring all football operations adhere to NCAA, Big Ten Conference, and University of Illinois regulations.
  • Sync with Compliance, Academics, and Administration to unify departmental policies and ensure seamless process alignment.
  • Assist with student-athlete time management and CARA logs in collaboration with the Assistant AD to guarantee accurate reporting.
  • Assist the Director of Football Operations in student-athlete support programs, including streamlining off-campus housing processes and ensuring financial aid compliance.

• Team & Building Operations

  • Compile, analyze, and manage statistical data to inform gameday strategy and decision-making.
  • Partner closely with the Team Nutritionist to operationalize all facets of the Training Table, including scheduling, space allocation, vendor and catering logistics, and quality control for team fueling environments.
  • Coordinate team meal scheduling in collaboration with Nutrition staff.
  • Manage Teamworks and football-related communication platforms.
  • Manage communication schedules and protocols to players and staff through communication platforms such as Teamworks.
  • Manage internal player logistics, including coordination and programming of facility biometric/fingerprint access and distribution of player parking access.
  • Serve as a football liaison for building operations and capital improvement projects.
  • Conduct daily walkthroughs of the football complex, including lobby areas, locker rooms, corridors, and meeting rooms, ensuring graphics, displays, trophy cases, and lighting are maintained at a high standard for daily operations and recruiting visits.

Minimum Qualifications

Education: Bachelor's degree in Sports Management, Communication, Business or closely related field Experience: three years Division 1 football administrative experience

Preferred Qualifications

Four years Power 4 Director level football operations experience

Knowledge, Skills and Abilities

• Maintain knowledge of, and compliance with, specific NCAA, Big Ten Conference, and institution rules that relate to this position is required.
• Championship Mindset and Expectations Understands and displays professionalism and integrity that builds and maintains trust between student-athletes and fellow DIA staff; Prioritizes and contributes to the life changing student-athlete experience; Adheres to University, DIA, Big Ten, and NCAA rules and regulations; Commitment to the Athletics Department and University’s mission and values; Flexible to various scheduling to include nights, weekend work and some holidays, team travel; and Maintain professional competency and skills required for professional practice.

Appointment Information

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after 6/15/2026. Salary range is $140,000 - $175,000 and commensurate with experience.  This position is not eligible for any type of sponsorship for work authorization.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on June 4, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Krissy Doran at kdoran@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu.

Requisition ID : 1036670
Job Category : Education & Student Services
Apply at: https://jobs.illinois.edu

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