Assistant Director/Associate Director of Academics

EXPIRED

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is now accepting applications for the position of Assistant Director/Associate Director to support student-athletes in various sport programs, including Women’s Basketball. The Assistant Director/Associate Director of Academics reports to the Director for Academic Services and is charged with oversight of academic advising, counseling, and assistance to student athletes in areas of course selection, registration procedures, degree requirements, career planning, use of University resources, and other related topics associated with academic performance for one or more sports programs. As members of the student development team, Academics staff encourage and support student-athlete engagement with their own learning and development through our Pathways program, which connects students to opportunities and networks in Career, Community, Leadership, Personal, and Academic areas.

Responsibilities include communicating with various offices including the NCAA Athletic Certification officer, Compliance, and On Grounds faculty, as well as maintaining appropriate files and records of academic information, diligently monitoring athletic eligibility and academic progress according to grade reports. This position requires consistent and open communication with coaches and staff and a thorough understanding of NCAA, ACC, and University guidelines and regulations.

Duties and responsibilities:

• Serve as the academic support coordinator to assigned teams, monitoring student-athlete academic progress, while also supporting student-athletes’ holistic development and overall experience at UVA. Team assignment will include Women’s Basketball and at least one Olympic Sport.

• Manage supports and design interventions for student-athletes through effective collaboration with coaches, mentors, tutors, and faculty. Read reports regularly and communicate with service providers (tutors, learning specialists, and academic mentors) and faculty to consistently recalibrate individualized student services, incorporating best practices in the profession.

• Communicate appropriately with coaching staff through formal and informal meetings; regularly and promptly share detailed information regarding the ongoing academic progress of assigned student-athletes through delineated channels.

• Promote positive working relationships with faculty throughout Grounds. 

• Collaborate with unit leadership to evaluate programmatic effectiveness and implement change initiatives where needed.

• Independently manage one or more programmatic or administrative functions of the unit that supports student-athlete academic development.

• Serve as the academic representative to assigned teams for on-campus recruiting operations. Prepare and update presentation materials for use during prospective student-athletes’ visits to campus.

• Navigate complex bureaucracy, resources, and academic requirements to help student-athletes meet their academic and athletic goals.

• Monitor student-athletes’ NCAA academic eligibility using university student systems and established internal degree-tracking processes.

• Regularly communicate the progress, outcomes, and direction of work to the Director of Academics; make recommendations concerning improvement of programs and services.

• Support department and campus-wide student success efforts through participation in a variety of department activities and committee work.

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The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is now accepting applications for the position of Assistant Director/Associate Director to support student-athletes in various sport programs, including Women’s Basketball. The Assistant Director/Associate Director of Academics reports to the Director for Academic Services and is charged with oversight of academic advising, counseling, and assistance to student athletes in areas of course selection, registration procedures, degree requirements, career planning, use of University resources, and other related topics associated with academic performance for one or more sports programs. As members of the student development team, Academics staff encourage and support student-athlete engagement with their own learning and development through our Pathways program, which connects students to opportunities and networks in Career, Community, Leadership, Personal, and Academic areas.

Responsibilities include communicating with various offices including the NCAA Athletic Certification officer, Compliance, and On Grounds faculty, as well as maintaining appropriate files and records of academic information, diligently monitoring athletic eligibility and academic progress according to grade reports. This position requires consistent and open communication with coaches and staff and a thorough understanding of NCAA, ACC, and University guidelines and regulations.

Duties and responsibilities:

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• Serve as the academic support coordinator to assigned teams, monitoring student-athlete academic progress, while also supporting student-athletes’ holistic development and overall experience at UVA. Team assignment will include Women’s Basketball and at least one Olympic Sport.

• Manage supports and design interventions for student-athletes through effective collaboration with coaches, mentors, tutors, and faculty. Read reports regularly and communicate with service providers (tutors, learning specialists, and academic mentors) and faculty to consistently recalibrate individualized student services, incorporating best practices in the profession.

• Communicate appropriately with coaching staff through formal and informal meetings; regularly and promptly share detailed information regarding the ongoing academic progress of assigned student-athletes through delineated channels.

• Promote positive working relationships with faculty throughout Grounds. 

• Collaborate with unit leadership to evaluate programmatic effectiveness and implement change initiatives where needed.

• Independently manage one or more programmatic or administrative functions of the unit that supports student-athlete academic development.

• Serve as the academic representative to assigned teams for on-campus recruiting operations. Prepare and update presentation materials for use during prospective student-athletes’ visits to campus.

• Navigate complex bureaucracy, resources, and academic requirements to help student-athletes meet their academic and athletic goals.

• Monitor student-athletes’ NCAA academic eligibility using university student systems and established internal degree-tracking processes.

• Regularly communicate the progress, outcomes, and direction of work to the Director of Academics; make recommendations concerning improvement of programs and services.

• Support department and campus-wide student success efforts through participation in a variety of department activities and committee work.

Requirements

Education : Bachelor's Degree required.

Experience : Some experience working in academic advising, teaching, counseling, student affairs, or a related field is required.

Knowledge/Skills/Abilities:

• Demonstrated and successful experience providing academic support to student-athletes in Higher Education.

• Evidence of commitment to principles and practices that enhance diversity, equity, and inclusion.

• Proven ability to work collaboratively and effectively with various constituencies in a time-sensitive and occasionally pressured environment.

• Proven skill in identifying, coordinating, and implementing supports and resources to meet the dynamic needs of student-athletes.

• Knowledge of learning strategies for collegiate work and some familiarity with the needs of those with learning differences and disabilities.

• Demonstrated experience communicating with both student-athletes and the stakeholders who impact student-athlete well being and academic success, including but not limited to report generation and delivery, faculty engagement, and time sensitive outreach.

• Experience developing productive relationships with student-athletes to motivate them to reach their potential.

• Excellent oral, written and presentation skills and proactive, responsive interpersonal skills.

• Demonstrated ability to communicate effectively with diverse student populations, university personnel (e.g. faculty, college deans, administrators, athletic coaches and staff), as well as representatives from the community.

• Ability to analyze and solve problems and use independent judgment to manage and impart confidential information.  

• Proven organizational skills, attention to detail, and openness to new approaches and new ideas.

• Ability to work with competing priorities, multiple constituencies, and advocate for students with political acumen.

• Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements

• Thorough knowledge of NCAA academic legislation, particularly with rules of student-athlete continuing-eligibility and progress-toward-degree, transfer legislation, and Academic Progress Rates (APR).

• Ability to work flexible hours, including evenings and weekends.  Some travel required.

• Commitment to the Honor System and compliance with all NCAA legislation and principles.

Preferred Qualifications – Assistant Director

Education : Master's Degree in higher education, counseling, or a related field is strongly preferred.

Experience : 3+ years of related experience; prior experience working with Division I men’s or women’s basketball preferred.

Knowledge/Skills/Abilities : Working knowledge of NCAA academic eligibility and recruiting rules and regulations.

Preferred Qualifications – Associate Director

Education : Master's Degree in higher education, counseling, or a related field is strongly preferred.

Experience : 6+ years of related experience; prior experience working with Division I men’s or women’s basketball at a Power 5 school preferred. 

Knowledge/Skills/Abilities : Working knowledge of NCAA academic eligibility and recruiting rules and regulations.

Anticipated Hiring Range:  $60,000 - $67,000 dependent upon qualifications.

The selected candidate will pass a background check. This is a full-time position with UVa benefits. Employees benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off

• Parental and Community Service Leave

• Health plan with options to meet healthcare and financial needs available immediately

• Retirement benefits

• Tuition and professional development benefits after the first six months

• Employee wellness program featuring activities to earn up to $500/year.

APPLICATION PROCESS

Please do not submit application materials directly to staff of the Department of Athletics, as only applications received through this system will be accepted. Preference will be given to applications received by September 29, 2023. Please apply through Workday, and search for R0052922. Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents: 

• Resume

• Cover letter 

• Contact information for three references

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.  For questions about the application process, please contact Michele Jarman, Academic Recruiter.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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