Assistant Director, Business & Travel Operations

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

Assistant Director, Business and Athletics Travel Operations

This position is responsible for a variety of aspects of the daily off-field operations of the varsity sport programs designated for them, to include:
-Facilitating all aspects of team travel (planning, scheduling, budget management, budget forecasting and reconciliation)
-Direct support of various athletic business functions, including budget management, initial processing and review of all expense reports, and select payments to vendors
-Managing the approval and acquisition process for all team-specific technology needs
-Education and implementation of university and athletic department travel policies, procedures and guidelines.
-Training in the department’s travel management system
-May include occasional travel with designated teams to postseason competitions
-Serve as a liaison between coaching staff and support units within the department and across campus

Additionally, this person will be the primary liaison for all charter bus companies used by our varsity programs. The position will also work with various departments on campus and within the athletic department to maintain and schedule the van fleet for team competition using proper travel regulations.  This position will be responsible for managing local hotel agreements, as well as booking some administrative travel (i.e., conferences, meetings, etc.) 

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.

Job Description

Assistant Director, Business and Athletics Travel Operations

This position is responsible for a variety of aspects of the daily off-field operations of the varsity sport programs designated for them, to include:
-Facilitating all aspects of team travel (planning, scheduling, budget management, budget forecasting and reconciliation)
-Direct support of various athletic business functions, including budget management, initial processing and review of all expense reports, and select payments to vendors
-Managing the approval and acquisition process for all team-specific technology needs
-Education and implementation of university and athletic department travel policies, procedures and guidelines.
-Training in the department’s travel management system
-May include occasional travel with designated teams to postseason competitions
-Serve as a liaison between coaching staff and support units within the department and across campus

Additionally, this person will be the primary liaison for all charter bus companies used by our varsity programs. The position will also work with various departments on campus and within the athletic department to maintain and schedule the van fleet for team competition using proper travel regulations.  This position will be responsible for managing local hotel agreements, as well as booking some administrative travel (i.e., conferences, meetings, etc.) 

Position Details:
Department: 011001 - Athletics General
Position: 00010905 - Assistant Director, Business & Travel Operations
Grade: 2ND

Salary commensurate with relevant experience and full-time equivalent hiring ranges:
- Assistant Director: $59,400 - $74,250; 1-5 years of experience

Requirements

This position requires a bachelor’s degree.  Experience with Microsoft Excel is required.  Experience with PeopleSoft financial system or other related financial systems is required.

This position requires a minimum of three years of progressively responsible experience within intercollegiate athletics or in a business setting.  Specific experience in travel management, project management, group planning, logistics, accounting or finance is preferred.

Candidate must have demonstrated functional experience with Microsoft Excel and an understanding or ability to learn PeopleSoft Financial systems.  Understanding of intercollegiate athletic travel and finances in addition to a functional knowledge of NCAA rules and regulations. Experience working with complex spreadsheets, financial reports and in developing financial projections.  Ability to work with travel management company technology (Portal) is necessary.

This position will be expected to perform all duties and responsibilities in compliance with all NCAA, ACC and Institutional rules.

Position includes both evening and weekend work demands, most often within the September to June period.  At times this position communicates between various entities on and off hours.  Travel required for postseason competitions at times for extended periods.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay
• Additional benefits can be found on https://www.bc.edu/employeehandbook

Boston College conducts pre-employment background checks as part of the hiring process.

Boston College is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected category, including disability and protected veteran status. Boston College's Notice of Nondiscrimination can be viewed at https://www.bc.edu/nondiscrimination.

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