Assistant Director, Donor Engagement & Experience (Bulldog Club)

EXPIRED

Position Function:

The Assistant Director of Donor Engagement and Experience will serve in a support role for the Bulldog Club donor engagement and experience team. This individual will be responsible for supporting all donor engagement and experience initiatives to support overall donor relations and execute the holistic stewardship plan including, but not limited to, donor event planning and execution, donor trip preparation, support of all department-hosted reunion events, M-Club events, and support of donor acknowledgement and recognition. This position will report to the Director of Donor Engagement & Experience.

Salary Grade : 13

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

• Work closely with Director to support all stewardship initiatives and efforts to include (primary responsibility denoted where applicable):

  • Assist with all donor recognition and gifting as dictated by the overall stewardship plan based on gifting levels/thresholds.
  • Coordinate with annual fund team to generate a monthly report for AD Office to send letters to donors who have entered into a MG pledge of $25K.
  • Process and package gifts for new premium seating sales for football, basketball, and baseball. *Tentative - based on proposed program in stewardship plan.
  • Tracking of all executed stewardship initiatives including gifting history, donor sizes, gifting inventory. Assist with gift ordering, as requested.

Position Function:

The Assistant Director of Donor Engagement and Experience will serve in a support role for the Bulldog Club donor engagement and experience team. This individual will be responsible for supporting all donor engagement and experience initiatives to support overall donor relations and execute the holistic stewardship plan including, but not limited to, donor event planning and execution, donor trip preparation, support of all department-hosted reunion events, M-Club events, and support of donor acknowledgement and recognition. This position will report to the Director of Donor Engagement & Experience.

Salary Grade : 13

Please see Staff Compensation Structure for salary ranges.

Essential Duties and Responsibilities:

• Work closely with Director to support all stewardship initiatives and efforts to include (primary responsibility denoted where applicable):

  • Assist with all donor recognition and gifting as dictated by the overall stewardship plan based on gifting levels/thresholds.
  • Coordinate with annual fund team to generate a monthly report for AD Office to send letters to donors who have entered into a MG pledge of $25K.
  • Process and package gifts for new premium seating sales for football, basketball, and baseball. *Tentative - based on proposed program in stewardship plan.
  • Tracking of all executed stewardship initiatives including gifting history, donor sizes, gifting inventory. Assist with gift ordering, as requested.
  • Assist Director to forecast and track total annual investment in stewardship initiatives and events including gifting, events, and other experiences for annual fund donors, MG donors, shareholder society, Air State program, car dealer program, premium seating program, etc.

• Ideate, order, and package all suite holder gifts for football season as well as suite holder and loft holder gifts for baseball; coordinate with premium seating team and AD Office on gift packaging, presentation, and gift notes.

  • Schedule and provide on-site tours/walkthroughs for donors or other stakeholders of MSU athletics venues, when requested.

• Directly oversee all event operations for M-Club events and department-hosted donor or stakeholder events to include, but not limited to:

  • Department-hosted reunions
  • M-Club hosted events
  • Ring of Honor Weekend
  • Bulldog Club member events

• Assist director with all donor event/experience planning and execution to include, but not limited to shareholder society events, facilities/capital projects donor events, and all other donor events/experiences; primary event responsibilities including:

  • Collaborating with creative and marketing to create event invitations and RSVP forms, when appropriate, and distribute according to pre-event timeline laid out by director.
  • Managing RSVP lists and communicating those lists periodically to BDC team and AD’s Office in the format requested.
  • Venue selection, event design, and rentals for the event.
  • Design and select menus and cocktail menus.
  • Serve as the main contact for all vendors including caterers, venue representatives, party rentals, etc. for an event.
  • Support in planning and setting up for BDC board meetings, staff retreats, and other internal events or meetings, as requested.

• Collaborate with football and basketball programs’ operations teams to produce donor travel packets for road game travel to be sent to each donor via traveling donor representative; provide donor information to each programs’ operations team required for travel as well as donor scouting reports, as requested by head coaches.

• Collaborate with REVEL team to manage business side of rentals – revenue tracking, cleaning invoicing/rental agreements.

• Assist Director with ISPs, as requested.

  • Gifting for new MG donors/society members depending on appropriate benefits based on giving thresholds.

• Manage any special needs/requests for game-by-game rentals of baseball lounge or loft.

  • Stocking lounge with appropriate amenities.
  • Assist premium seating team with stocking loft with appropriate amenities.

• Assist in producing and/or updating donor scouting reports, as necessary or requested.

• Other duties as assigned.

Minimum Qualifications:

Bachelor's degree in related field with one (1) year of experience in fundraising or related area.

Preferred Qualifications:

Master’s degree and 2+ years of fundraising experience at an NCAA institution.

Knowledge, Skills, and Abilities:

• This role is an integral member of the development team, and the position requires an ability to communicate effectively both in written and oral form.
• Ability to problem-solve in a timely fashion.
• Sensitivity to the needs of a wide range of internal and external constituencies is required.
• The ability to take direction.
• The ability to be flexible, work independently, take initiative, manage multiple projects, prioritize a high-volume of work in a fast-paced environment, and meet deadlines under pressure.
• Familiarity with MS Office suite.
• The ability to manage confidential information with appropriate discretion and tact is essential.

Working Conditions and Physical Effort

• Frequent external imposed deadlines set and revised beyond one’s control; interruptions influence priorities; difficult to anticipate nature or volume of work with certainty beyond a few days; meeting of deadlines and coordination of unrelated activities are key to position; involves conflict-resolution or similar interactions involving emotional issues or stress on a regular basis.
• Occasionally requires lifting, bending, or other physical exertion. Often, it involves exposure to one or more elements such as heat, cold, noise, dirt, chemicals, etc.
• Job frequently requires walking, standing, lifting, sitting, reaching, talking, hearing, and handling objects with hands.
• Requires handling of heavy weight objects up to 100 lbs. on a regular basis and on occasion up to 150 lbs.
• Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Please attach your Resume and cover letter to the Application.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or ada@hrm.msstate.edu.

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or ada@hrm.msstate.edu. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.