Assistant Director, Event Operations (Athletics)

EXPIRED

Assistant Director, Event Operations (Athletics)

Posting Number

req20110

Department

Administration and Athletics

Department Website Link

Location

Main Campus

Address

View Full Description

Assistant Director, Event Operations (Athletics)

Posting Number

req20110

Department

Apply Now

Administration and Athletics

Department Website Link

Location

Main Campus

Address

1 National Championship Drive, Tucson, AZ 85721 USA

Position Highlights

The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering a culture of integrity, innovation, and student-athlete success.

The Assistant Director, Event Operations will support all aspects of internal event operations to successfully plan and execute events hosted by Arizona Athletics. This individual will develop plans, timelines, organize resources and staff, work with sub-contractors and manage all facets involved in an Athletic event. The Assistant Director will be responsible for game management of home athletic events and competition for assigned school sponsored sports including NCAA , Conference and other postseason championship events. Additionally, the Assistant Director will assist as needed any and all high school or special events being hosted at our facilities as well as any Conference or national championship celebrations.

This position requires the ability work a flexible schedule, including nights and weekends, and travel as needed.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .

Duties & Responsibilities

Game Management:

Serve as Event Director/Manager at all athletic events for specific assigned sports teams. Direct event support at 3 or more sports annually.

Review and update event policies and procedures prior to upcoming athletic seasons and modify with ticketing, marketing, and Wildcat Club updates or pertinent campus, Conference, or NCAA policies.

Determine appropriate resolution to game day complaints and problems and work with staff for all guest experience / relations details.

Interpret, instruct, and effectively communicate complex rules, regulations, and guidelines to ensure sports events are played in a fair and uninterrupted manner, and safe environment for both teams and spectators. Focus game day attention on the integrity of the sport, teams, and working officials and provide event centered support to media and all guests.

Research and collect information, create guides for visiting teams and officials to provide basic local information identifying local hotels, rental car agencies, restaurants, theatres, places of interest, etc..

Oversee special events as necessary for sports championships, recognitions, or key assigned events (bowl game, high school championships).

Assist as liaison to specific food sub-contractors and vendors and observe all best-practices and update annually for health, safety, and rules compliance especially with the sale or alcohol in venues.

Must have a strong working knowledge of basic NCAA Compliance policies and work within said policies and ensure a culture of compliance.

Game Day Staffing:

Develop staffing plans for upcoming seasons to include both internal staff and security personnel and ensure plans are executed as designed. Work with internal department contacts on all event plans and liaison with campus or community groups as needed.

Create and maintain a season and game specific event plan and contact list for each sport.

Assist in oversight of 3rd party event staffing contract and medical teams, police, and security as needed.

Work with Director of Event Management of Student Worker/Intern Program.

Assist as needed with technical portions of hosting event such as ticket scanning, magnetometers, replay, clock operation, scoreboard operation and ancillary game day staff.

Credentials:

Manage annually the design, function, departmental need and distribution of credentials in conjunction with season events with the Assistant AD for Event Management.

Maintain seasonal list of personnel and entities that receive sports specific credentials and manage post-season distribution of credentials for working staff.

Special Athletic Events and Championship Events:

Assist in drafting of Letters of Agreement and Facility Use Agreements for special athletic events both on and off campus with venue owners, facility managers, caterers, decorators, sound companies etc..

Supervise overall event set-up and coordinate the management of each event assigned.

Design event programs, coordinate strategic seating arrangements. Coordinate, organize, supervise, and manage Conference, NCAA, or High School Championships and other championship events (i.e. bowl games) for specific areas.

Facilities Project Management:

Work daily with ICA Operations and Facilities staff and campus FM staff as necessary for flawless execution of events.

Plan critical updates for facilities, branding, and technology and work in connection with those staffs to fulfill key event requirement.

Assist with schedules and plans, as needed, for experience with ICA Capital projects associated with assigned sports.

Manage keyless security system access database (AMER-X) as well as update and maintain schedules weekly for all ICA venues.

Additional duties as assigned

Knowledge, Skills and Abilities:

Ability to effectively communicate with coaches, student-athletes, administrators, staff, and guests.

Ability to plan and organize work to meet established deadlines.

Ability to read, interpret, instruct, and effectively communicate complex rules, regulations, and guidelines (NCAA, Conference and University).

Ability to demonstrate planning, problem-solving, project management, quality control, data collection, public relations, and excellent oral and written communication skills.

Ability to influence and build work relationships among a diverse workforce at all levels.

Must be able to foster a participative supervisory style that utilizes teamwork principles to successfully guide the work of others.

Must possess a learning orientation to changing technology impacting business/sport processes.

Computer and related software skills, e.g. word processing, spreadsheet, internet, etc..

Minimum Qualifications

Bachelor's degree or equivalent advanced learning attained through professional level experience required.

Three (3) years of relevant work experience, or equivalent combination of education and work experience.

Must have a valid driver’s license and ability to drive according to the University Fleet Safety Policy .

Preferred Qualifications

Degree or minor in Sports Administration, Sports Management, Management or related field.

Prior manager, student-athlete, or intern experience in college sports.

FLSA

Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40 + nights and weekends

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Athletics

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$47,356 - $59,195

Compensation Type

salary at 1.0 full-time equivalency (FTE)

Grade

6

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .

Grade Range Minimum

$47356

Grade Range Midpoint

$59195

Grade Range Maximum

$71034

Career Stream and Level

PC2

Job Family

Athletics Admin

Job Function

Athletics

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Target Hire Date

Expected End Date

Contact Information for Candidates

Matthew Brown | lmbrown@arizona.edu

Open Date

7/25/2024

Open Until Filled

Yes

Documents Needed to Apply

Resume, Cover Letter, and One Additional Document

Special Instructions to Applicant

Please submit Resume, Cover Letter, and the answers to the following questions as the Additional Document. Thank You.

1. Describe your knowledge and understanding of NCAA and Big-12 rules and regulations, as they pertain to recruitment and regulations?

2. Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.

3. Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and 11.4.4.2. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona?

4. Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 7–12 grade for men’s basketball or junior college student) in the sport of men’s basketball, women’s basketball or football or have any other type of association with any prospective student-athlete in the sports of men’s basketball, women’s basketball or football? If yes, please explain.

5. Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e., student in 9-12 grade, 7–12 grade for men’s basketball or junior college) in the sport of men’s basketball, women’s basketball or football? If Yes, please explain.

6. Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade, 7-12 grade for men’s basketball or junior college) in the sports of football, men’s basketball or women’s basketball might render your application ineligible for consideration?

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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