23-Aug-2024

Assistant Director, Facilities & Operations

Athletics - Facilities and Grounds

90629BR

University Job Title

Athletic Facility Manager

Bargaining Unit

None - Not included in the union (Yale Union Group)

Time Type

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23-Aug-2024

Assistant Director, Facilities & Operations

Athletics - Facilities and Grounds

90629BR

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University Job Title

Athletic Facility Manager

Bargaining Unit

None - Not included in the union (Yale Union Group)

Time Type

Full time

Duration Type

Regular

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (22)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Athletics

Total # of hours to be worked:

37.5

Work Week

Flexible or Non-Standard (for anything other than Standard)

Work Location

Central Campus

Worksite Address

20 Tower Parkway
New Haven, CT 06511

Work Model

On-site

Position Focus:

The Assistant Director, Facilities & Operations is responsible for the daily oversight of operations in select facilities within the Athletic Facilities Department. Provides oversight and management of access controls for all Athletics Facilities. Manages facility scheduling and has final approval/authority of Athletic Facilities for all varsity games, practices, special events, etc. Primary and secondary point of contact for select Athletic Facilities.

Essential Duties

1. Plans and manages the scheduling, logistics, and operations of all events and programs for the facilities. 2. Responsible for the management of special event and facility rentals. 3. Serves as the Facilities Event Manager for all large rental events and assigned intercollegiate events. 4. Estimates budget requirements for assigned areas. 5. Plans and schedules all maintenance and repair work for assigned facilities. 6. Coordinates the use of assigned athletic facilities for summer camps. 7. Develops and implements facility policies regarding safety, security, liability, maintenance, ADA, budget, and personnel.

Required Education and Experience

Bachelor's degree in a related field and three years of related demonstrated experience or equivalent combination of education and demonstrated experience.

Required Skill/Ability 1:

Strong written and oral communications skills. Ability to communicate with coaches, administrators, internal/external groups, vendors, Yale Public Safety, Yale Lock Shop.

Required Skill/Ability 2:

Strong organization and attention to detail.

Required Skill/Ability 3:

Ability to analyze, evaluate and develop recommendations for efficiencies in operations.

Required Skill/Ability 4:

Proficient in computer operation and Microsoft Office suite. Ability to learn 25 Live (scheduling software), Arbiter (officials payments) and other job specific programs.

Required Skill/Ability 5:

Ability to multi-task, work under pressure and meet deadlines.

Preferred Education, Experience and Skills:

Master’s degree preferred. Two years of full-time demonstrated experience.

Weekend Hours Required?

Yes

Evening Hours Required?

Yes

Drug Screen

No

Health Screening

No

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus

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