Assistant Director of Athletic Facilities and Operations

EXPIRED

Position Details

Position Information

Posting date

09/22/2023

Closing date

Open Until Filled

Yes

Position Number

0066101

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Position Details

Position Information

Posting date

09/22/2023

Apply Now

Closing date

Open Until Filled

Yes

Position Number

0066101

Position Title

Assistant Director of Athletic Facilities and Operations

Department this Position Reports to

Athletic Facilities

Hiring Range Minimum

Please inquire

Hiring Range Maximum

Please inquire

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Exempt

Employment Category

Regular Full Time

Scheduled Months per Year

12

Scheduled Hours per Week

40

Schedule

Location of Position

Hanover, NHAlumni Gym

Remote Work Eligibility?

Onsite only

Is this a term position?

No

If yes, length of term in months.

NA

Is this a grant funded position?

No

Position Purpose

Leads and manages the daily operations and maintenance of Athletics buildings, including access to facilities via key and card access, maintenance scheduling and oversight, as well as general housekeeping and event support. Supervises evening and weekend building managers and front desk staff.

Description

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

3-5 years of experience in athletics facilities operational management. Excellent communication and interpersonal skills. Strong management and supervisory skills developed from previous experience managing and directing the work of others. Excellent organizational and problem-solving skills and ability to plan, coordinate and prioritize program components. Ability to work effectively, independently, and as a member of a team in a fast-paced environment. Willingness and ability to exercise judgment and initiative and to interact with athletics staff, athletes, and athletics patrons. Excellent attention to detail and accuracy. Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities. Knowledge of athletics activities and facility operations. Willingness to work a schedule that regularly includes evening and weekend hours.

Preferred Qualifications

Department Contact for Recruitment Inquiries

Greg Isenor

Department Contact Phone Number

Gregory.K.Isenor@dartmouth.edu

Department Contact for Cover Letter and Title

Greg Isenor, Associate Athletics Director of Athletics Facilities and Operations

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Yes

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy...

Additional Instructions

Quick Link

https://searchjobs.dartmouth.edu/post...

Key Accountabilities

Description

Facilities and Operations Management Determines and provides oversight of day-to-day building maintenance and repair needs, including custodial needs and setting cleaning schedules for all athletic facilities. Works with Building Maintenance Technician to ensure that buildings mechanical operations are functioning as needed. Enters work orders to FO&M for general building maintenance needs, repairs, and event coverage. Follows up with shop supervisors to ensure the completion of work. Partners with the Assistant Athletics Director for Event Management and Operations to ensure all FO&M work orders, schedules and custodial needs are submitted to trades shops for all varsity athletics events and special events. Manages contracts with outside vendors and customers for special events. Assists the Deputy Director and Associate Athletic Director for Facilities and Operations with facility maintenance projects. Oversees routine building inspections to ensure facility rules and regulations are being adhered to and enforces proper safety procedures. Resolves facility problems; responds to user inquiries, complaints, concerns, and problems related to facilities, access, schedules, entitlement, maintenance, etc. Oversees staffing of building managers and determines coverage for all hours of operation. Develops policies and plans for coverage, including emergency fill-in. Develops and maintains policies and procedures for locker room management, including assigning lockers, collecting payments, and locker space inventory. Including oversight of complimentary memberships and lockers for VIPs/ Department and Retired staff. Manages key dispensation and card access control for all athletics spaces and determines appropriate access levels. Troubleshoots hardware and software problems related to card access systems required to enter all facilities. Develops and executes strategy for ongoing communication with facilities members and department staff about building schedules, closures, hours of operation, and other communications relevant to facility use and updates online platforms with relevant schedule changes and updates. Develops, implements, and enforces observance of operating policies and procedures in the DCAD pool and enforces proper pool safety practices. Supports other areas within the Athletics Facilities and operations department as needed due to absences. Supervise Aquatic Safety Coordinator and oversees pool daily operations such as cleaning and maintenance of the pool area.

Percentage Of Time

50%

Description

Facilities and Operations Management Maintains and determines supply of inventory equipment needs and resources for Alumni Gym front desk and fitness center. Supervise, hire and train all student and short-term building management staff for Alumni Gym. Responsible for determining staffing (lifeguards) needs for pool coverage. Develops and implements the general plan and changes for facility operating hours and controlled access and determines adequate staff coverage. Provides information and necessary support services to other areas of the Athletic Department. Generates reports on the users and revenue of the membership, day pass, and locker sales.

Percentage Of Time

25%

Description

Department Event Support Serves as Facilities/Event Manager for assigned scheduled events. Managing staffing needs, materials, and services requirements; organizing work crews and schedules; and overseeing facility set-up. Provides on-site direction and coordination to facility operations while events/activities are in progress and enforce observance of facility operating policies and procedures. Troubleshoots as necessary prior to, during, and after events. In conjunction with Assistant Athletics Director for Scheduling and Event Planning, provide support for outside events, camps/clinics, and rental logistics, including the appropriate documentation.

Percentage Of Time

25%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

--

Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?

   • Talent Acquisition Consultant
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   • American Library Association
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   • Chronicle of Higher Education
   • Chronicle of Philanthropy
   • Dartmouth College Employment Website
   • Glassdoor
   • Internal Employee Referral (Please specify full name below)
   • HERC
   • Higher Ed Jobs
   • Indeed
   • Inside Higher Ed
   • LinkedIn
   • National Black MBA Association
   • Recruit Military
   • Prospanica
   • Valley News
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   • Other (Please specify below)

2. (Open Ended Question)

Documents Needed to Apply

Required Documents 1. Cover Letter 2. Resume Optional Documents

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