Assistant Director of Business Operations

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is accepting applications for the position of Assistant Director of Business Operations. Reporting to the Assistant Athletics Director, Business Operations, this role supports financial and budgetary needs of the Department and is a key member of the Athletics Business Office.

Duties and Responsibilities:

• Lead day-to-day business operations for assigned sports and units, including but not limited to:

  • Reconciling credit card transactions and travel reimbursements
  • Reviewing expense reports for accuracy and monitoring approval flow
  • Creating requisitions and facilitating contract approval process
  • Tracking budgets for accuracy and making corrections when necessary
  • Providing detailed forecasts of future expenses

• Conduct monthly reconciliations with internal (Medical Billing, Career Center, budget website) and external (VAF, VSP, and Legends) partners

• Partner with HR liaison to ensure accurate coding and accounting of new and existing employees

• Collaborate with Ticket Office, Payroll, and HR on processing of bi-annual taxable benefits

• Support the Assistant Athletics Director in the preparation of yearly financial statement audits, including but not limited to NCAA/EADA reports, ACC reports, and APA audit

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is accepting applications for the position of Assistant Director of Business Operations. Reporting to the Assistant Athletics Director, Business Operations, this role supports financial and budgetary needs of the Department and is a key member of the Athletics Business Office.

Duties and Responsibilities:

• Lead day-to-day business operations for assigned sports and units, including but not limited to:

  • Reconciling credit card transactions and travel reimbursements
  • Reviewing expense reports for accuracy and monitoring approval flow
  • Creating requisitions and facilitating contract approval process
  • Tracking budgets for accuracy and making corrections when necessary
  • Providing detailed forecasts of future expenses

• Conduct monthly reconciliations with internal (Medical Billing, Career Center, budget website) and external (VAF, VSP, and Legends) partners

• Partner with HR liaison to ensure accurate coding and accounting of new and existing employees

• Collaborate with Ticket Office, Payroll, and HR on processing of bi-annual taxable benefits

• Support the Assistant Athletics Director in the preparation of yearly financial statement audits, including but not limited to NCAA/EADA reports, ACC reports, and APA audit

• Serve as point of contact for athletics camps financial operations

• Special projects as assigned to meet the strategic and annual goals of the Business Office.

Knowledge/Skills/Abilities:

• Ability to analyze and interpret data, processes, and systems to derive meaningful insights for decision-making
• Strong problem-solving and creative thinking skills
• Excellent verbal and written communication skills
• Works effectively with a broad range of constituencies including coaches, staff, student-athletes, and external vendors
• Understanding of business process and industry trends
• Clear ability to maintain confidentiality
• Interest in and enthusiasm for working in intercollegiate athletics
• Proficiency in Microsoft Office Suite of products.

Minimum Requirement:

Education: Bachelor's degree required.

Experience: 2+ years of relevant professional experience required.

Preferred Qualifications:

• Prior business office experience in higher education or athletics.
• Experience with Workday or similar ERP system.
• Understanding of NCAA related policies and procedures.

About the Position:

The anticipated hiring range is commensurate with qualifications and experience. The selected candidate will pass a background check. This position will not sponsor applications for immigration now or in the future. This is a full-time position with UVa benefits. Employees benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off

• Parental and Community Service Leave

• Health plan with options to meet healthcare and financial needs available immediately

• Retirement benefits

• Tuition and professional development benefits after the first six months of employment

• Employee wellness program featuring activities to earn up to $500/year.

To Apply:

Please do not forward any applicant materials directly to staff of the Department of Athletics, as only applications received through this system will be considered. This position is open until filled, and the priority deadline for applications is January 4, 2026.

Please apply through through the UVA job board, search for R0078943 and complete an application online. Requested application materials include a letter of interest or cover letter, resume, and contact information for three professional references. Applications that do not contain all of the required documents will not receive full consideration. For information regarding the position or the application process, please contact Michele Jarman, Academic Recruiter.

Physical Demands:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.

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