Assistant Director of Business Operations

EXPIRED

Posting Details

Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.

Position Summary Information

Classification Title

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Posting Details

Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.

Position Summary Information

Classification Title

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Accounting Technician

Working Title

Assistant Director of Business Operations

Working Location (City, State)

Boone, NC

Job Category

3

Position Number

046211

Department

Athletics Office - 120000

Description of University

Appalachian State University, in North Carolina’s Blue Ridge Mountains, prepares students to lead purposeful lives as global citizens who understand and engage their responsibilities in creating a sustainable future for all. The transformational Appalachian experience promotes a spirit of inclusion that brings people together in inspiring ways to acquire and create knowledge, to grow holistically, to act with passion and determination, and embrace diversity and difference. As one of 17 campuses in the University of North Carolina system, Appalachian enrolls more than 20,000 students, has a low student-to-faculty ratio and offers more than 150 undergraduate and graduate majors.

Minimum Qualifications

Graduation from High School and one year of experience in accounting work; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

License/Certification Required

Essential Job Functions

The athletics program at Appalachian State University operates on the premise that intercollegiate athletics is an integral part of the institution’s overall program of education. Priority is given to high standards of both academic and athletic quality — the goal being the complete development of the student-athlete.

This position’s primary purpose is to reconcile purchasing card transactions for the App State Athletics department. This position will also assist the Business Office with the processing of invoices, reimbursements, and other operational needs.

Duties and responsibilities include:

Communicating via e-mail in a professional manner to ensure any needed information is obtained for accurate p-card submittal.

Communicating with athletics staff and purchasing office in a professional manner to ensure p-cards are reconciled on time, and that University and Departmental policies and procedures are followed.

Serving as department p-card administrator and assisting the Business Office.

Utilizing knowledge of the policies and procedures of the p-card program.

Committing to and complying with the department and university policies and procedures as well as the conference and

NCAA

constitutions, Bylaws, Legislation and regulations.

Coordinating timelines with athletics staff when p-card receipts are due for reconciling.

Coordinating with other Business Office staff members to assist with payables, reimbursements, and other clerical processes.

Knowledge, Skills, & Abilities Required for this Position

Must be very organized and have the ability to multitask and work in a fast-paced office environment.

Exhibited dedication to customer service as well as excellent communication skills is essential.

The person in this position must have a general knowledge of accounting practices.

Must have a commitment to University, Department, and Conference policies and procedures as well as

NCAA

Constitutions, bylaws, legislation and regulations.

Preferred Qualifications

Preference will be given to applicants with knowledge of the University’s Banner System, and/or Bank of America Works system.

Type of Position

Permanent Full-Time

Staff/Non-Faculty

Staff/Non-Faculty

Appointment Type

1.0

Work Schedule/Hours

Monday-Friday, 8:00-5:00 p.m.

Number of Hours Per Week

40

Number of Months Per Year

12

Mandatory Staff

No

Physical Demands of Position

Typical physical demands of a professional position within the university office area. All duties are to be performed with or without reasonable accommodation.

Overall Competency Level

Journey

Salary Grade Equivalency

GN05

Salary Range

Anticipated Hiring Range

$40,000 - $45,000

Required Functional Competencies to Successfully Perform Job Duties.

Communication:

Communicates via e-mail in a professional manner to ensure any needed information is obtained for accurate p-card submittal.

Communicates with athletics staff and purchasing office in a professional manner to ensure p cards are reconciled in a timely manner, and that University and Departmental policies and procedures are followed.

Financial Program Monitoring and Management:

Serves as department p-card administrator and assists the Business Office.

Must have knowledge of the policies and procedures of the p-card program.

Must also have a commitment to and compliance with the department and university policies and procedures as well as the conference and

NCAA

constitutions, Bylaws, Legislation and regulations.

Leading Work Teams:

Must coordinate timelines with athletics staff when p-card receipts are due for reconciling.

Must coordinate with other Business Office staff members to assist during low-level reconciling periods.

Pay will be commensurate with applicant competencies, budget, equity and market considerations.

Posting Details Information

| Posting Date | 07/16/2024 | | Closing Date | 07/25/2024 | | Competency Level Statement | If no applicants apply who meet the required competencies, then management may consider other applicants at a lower competency level. | | Special Instructions to Applicants |
Please attach required documents:

• Cover Letter
• Resume
• List a minimum of 3 professional references in the application or attach a List of References with Contact Information | | Search Chair Name | Sarah Holder | | Search Chair Email | holdersl@appstate.edu | | Applicant Pool Preference | External (Post on the Web) | | Posting Number | 201502672P | | Quick Link | https://appstate.peopleadmin.com/post... |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. Do you have any experience with the Bank of America Works program?

   • Yes
   • No

2. (Open Ended Question)

3. Do you have experience with Adobe Acrobat software?

   • Yes
   • No

Applicant Documents

Required Documents 1. Resume 2. Cover Letter / Letter of Interest Optional Documents 1. List of References with Contact Information

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