Assistant Director of Business Services

Job Title

Assistant Director of Business Services

Department

ICA Business Office JM

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Job Title

Assistant Director of Business Services

Department

ICA Business Office JM

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Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

$42,000

Position Salary Maximum

$45,000

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2024-09-19

Job Description Summary

Serves as the Assistant Director of Business Services, responsible for multiple items within the Business Office and additional related areas within the Athletic Department. Reports to the Asst AD of Business Operations & Services. This position specifically supports the mission of the University and the Department of Intercollegiate Athletics by assisting in institutional compliance with NCAA and Conference rules and regulations.

Job Description

DUTIES:

Human Resource duties:

• Oversees the student employment process for ICA.
• On and off-boarding of employees and departing employees.
• Oversees the temporary employment process for ICA.
• Oversees the vehicle lease process, facility key organization & IT support.
• Other personnel items as assigned; one being back-up on job postings.

Student-athlete duties:

• Financial Aid liaison & manages scholarship process.
• Manages Red Card meal program & housing for off-campus student-athletes.
• Non-academic term meal/housing planning (summer, winter, pre & post-season).
• Other assistance for student-athletes as-necessary.

Other Business duties:

• Organizes contracts for ICA, including game guarantees and other departmental needs.
• Maintains the Public Records websites.
• Works directly with Sport & Facility Services on sports camps, especially the hiring of necessary staff & financial reconciliation after-the-fact.
• Assist with game day staff prep and payments (Officials, ushers, independent contractors as-needed,  etc.)
• Manage Pepsi contract and departmental allotment.
• NCAA audit assistance as-needed.
• Budgetary duties as assigned.

Minimum Qualification:

• Bachelor’s degree

• 1 year experience within business operations

• Bachelor’s degree

• 1 year experience within business operations

PREFERRED QUALIFICATIONS:

• Experience with Workday

• Experience within college Athletics

• Knowledge of Docusign application

• Knowledge of NCAA scholarship process

• Background in Human Resources

KNOWLEDGE, SKILLS AND ABILITIES:

• Requires excellent analytical and organizational skills

• Proficiency with Microsoft Office products including Excel and Word

Additional Position Information (if applicable)

Required Application Documents

resume and cover letter

Special Instructions (if applicable)

None

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Diversity Statement
Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all. For more information on Miami University’s diversity initiatives, please visit the Office of Transformational and Inclusive Excellence webpage. For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.

Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.

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