Assistant Director of Event and Game Operations - 

Job Number:

 242885 

Organization

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Assistant Director of Event and Game Operations - 

Job Number:

 242885 

Organization

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: Athletic Department

Job Location

: Oklahoma-Norman-Norman Campus

Schedule

: Full-time

Work Schedule: Monday - Friday, 8 am - 5 pm Frequent nights, weekends, and holidays as required

Work Type: Onsite

Salary Range: Negotiable based on experience

Benefits Provided: Yes 

Required Attachments: Resume, Cover Letter 

Job Description

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The purpose of the Assistant Director of Event and Game Operations is to assist the Assistant Athletics Director of Event and Game Operations in all facets in relation to internal and external events held within the Athletics Department. Key role will be event manager/sport oversight for assigned sports. In addition to sport oversight, the Assistant Director will assist with aspects of special events and facility rentals held within athletic department facilities.  

Essential Functions:

• Maintain key working relationships with coaches, staff, visiting teams, patrons, and external constituents participating in OU Athletics events and competitions

• Work hand in hand with various athletics and campus departments to produce quality execution of all events, internal and external

  •  Including facility rental, contract execution, procurement, and financial review

• Draft and adapt policies, procedures, manuals, correspondence, reports, and services for event management data

• Serve as onsite manager at internal/external events

• Schedule and monitor events and other activities held in athletic facilities

• Assist with Conference and NCAA post season events

• Facilitate correspondence with internal/external constituents

• Set-up/Tear down of event equipment and facility needs for events

• Schedule staffing coverage and operation plans for events

• Draft policies, procedures, manuals, reports, and correspondence for event management department

• Conduct phone and email correspondence for event questions and concerns

• Adhere to all department, university, conference and NCAA rules and regulations 

• Perform other job-related duties as assigned

 

Job Requirements

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Required Education: Bachelor's degree AND

• 12 months experience in event planning and coordination, outreach or public relations.

Equivalency/Substitution:   Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 60 months experience.

 

Skills:   

• Able to multi-task with various projects while maintaining high accessibility and approachability
• Excellent internal and external customer service skills to ensure that events are in line with the goals of the department
• Goal and Task Oriented
• Competent on the spot decision making and problem solving
• Highly organized
• Ability to communication professionally with administrators, coaches, staff members, and students
• Negotiating/working with external entities

• Direct communication style;

  • Able to give clear specific directions in high pressure settings

• Good written and verbal reporting skills for project evaluation

Certifications :

•  Valid Oklahoma Driver's License in order to drive University vehicles or ability to obtain within 30 days of hire date

Advertised Physical Requirements:  

• Ability to lift heavy objects 15 to 50 pounds

• Ability to climb ladders, crouch, crawl, and bend

• Ability to stand for extended periods

Department Preferences : 

• Master's degree in sports management or related field
• 12 to 24 months Event Management and Operations experience
• Must be able to work nights, weekends, and some holidays on a frequent basis

Supervision: (1) Special Events Assistant, (10-15) Student/Temporary Workers

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

 

Hiring contingent upon a Background Check?: Yes

Special Indications: Hiring contingent upon police records check, Hiring contingent upon driver's license check 

Job Posting

: Nov 4, 2024

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