Assistant Director of Finance (Financial Administration Specialist)

EXPIRED

Department

ATHLETICS (BA-ATHL-IUBLA)

Job Summary

Department-Specific Responsibilities

• Performs routine financial tasks while monitoring budget and projections in travel and software areas of the department, under limited supervision.
• Collaborates with teams on all financial aspects of Official Visits including reconciliation of expenditures, assistance in budget development for recruiting areas, and providing guidance on process improvements.
• Establishes procedure for IU Foundation payments to individuals and reimbursements to the department and monitor transactions in this process.
• Manages Chase Revolving Fund process; trains employees on submitting requests, checking requests to confirm teams are compliant with NCAA guidelines, submitting all payment requests, and monitor the funds in JP Morgan bank account.
• Prepares other monthly financial documents and reports as needed for IU Athletics Business Office.

General Responsibilities

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Department

ATHLETICS (BA-ATHL-IUBLA)

Job Summary

Department-Specific Responsibilities

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• Performs routine financial tasks while monitoring budget and projections in travel and software areas of the department, under limited supervision.
• Collaborates with teams on all financial aspects of Official Visits including reconciliation of expenditures, assistance in budget development for recruiting areas, and providing guidance on process improvements.
• Establishes procedure for IU Foundation payments to individuals and reimbursements to the department and monitor transactions in this process.
• Manages Chase Revolving Fund process; trains employees on submitting requests, checking requests to confirm teams are compliant with NCAA guidelines, submitting all payment requests, and monitor the funds in JP Morgan bank account.
• Prepares other monthly financial documents and reports as needed for IU Athletics Business Office.

General Responsibilities

• Using knowledge and application of accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Monitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
• Prepares operating and project budget drafts independently and/or in coordination with other finance staff. Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in finance, business, or related field

WORK EXPERIENCE

Preferred

• Relevant experience

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrated time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
• Demonstrated experience solving problems with independent thought
• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget
• Demonstrated ability to interpret and apply concepts and policies to daily work functions
• Ability to clearly present material and make it accessible to a variety of audiences
• Ability to interpret financial documents from an accounting, policy, and practice perspective

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Core

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

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Posting Disclaimer

Thisposting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of thePosted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status.Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator.See Indiana University’s Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, isavailable online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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Telephone: 812-856-1234

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