Assistant Director of Football Operations

Summary

Provide comprehensive operational support to the Director of Football Operations by coordinating daily team activities and ensuring alignment with program goals and objectives. Responsibilities include assisting with team travel logistics, managing and maintaining team schedules, monitoring and tracking CARA hours, reconciling team expenses, and supporting student-athletes with day-to-day needs to promote an efficient and well-organized football program.

Essential Functions

• Assist the Director of Football Operations with all aspects of team operations, including travel, scheduling, transportation, lodging, stadium logistics, and preparation of travel documents. Develop itineraries and coordinate support staff for games, practices, meetings, and special events.
• Oversee and coordinate all aspects of the advance travel team operations and logistics for away games
• Manage the Football program’s Teamworks database by inputting daily schedules (meetings, workouts, practices), tracking CARA and RARA hours, maintaining student-athlete files, and updating user accounts.
• Oversee and reconcile operational expenses, including team travel, to ensure compliance with the football budget. Assist with budget development, monitor expenditures, and manage financial resources efficiently.
• Coordinate with the Business Office to order and manage per diem and commerce cards for staff and student-athletes, including distribution, replacement, and tracking of usage.
• Serve as the primary point of contact for student-athletes, assisting with daily needs, compliance, academics, financial aid, and onboarding of freshmen, mid-year enrollees, and transfers.
• Act as liaison for player and coaching staff families, maintaining master contact spreadsheets and distributing weekly communications regarding games, events, and important dates.
• Lead the planning and execution of team events, staff outings, clinics, bowl preparations, and program speaker engagements by managing logistics and coordinating with relevant departments and vendors.
• Oversee all aspects of summer prospect camps, including staff hiring and management, compliance adherence, participant communication, and post-camp reporting in addition to communicating with parents and families at the time of registration
• Assist in the planning and coordination of fall training camp, including athlete transportation, report day logistics, and team event management.
• Manage scheduling and hosting of football officials at practices, including communication regarding arrival, schedules, parking, and locker assignments.

Summary

Provide comprehensive operational support to the Director of Football Operations by coordinating daily team activities and ensuring alignment with program goals and objectives. Responsibilities include assisting with team travel logistics, managing and maintaining team schedules, monitoring and tracking CARA hours, reconciling team expenses, and supporting student-athletes with day-to-day needs to promote an efficient and well-organized football program.

Essential Functions

• Assist the Director of Football Operations with all aspects of team operations, including travel, scheduling, transportation, lodging, stadium logistics, and preparation of travel documents. Develop itineraries and coordinate support staff for games, practices, meetings, and special events.
• Oversee and coordinate all aspects of the advance travel team operations and logistics for away games
• Manage the Football program’s Teamworks database by inputting daily schedules (meetings, workouts, practices), tracking CARA and RARA hours, maintaining student-athlete files, and updating user accounts.
• Oversee and reconcile operational expenses, including team travel, to ensure compliance with the football budget. Assist with budget development, monitor expenditures, and manage financial resources efficiently.
• Coordinate with the Business Office to order and manage per diem and commerce cards for staff and student-athletes, including distribution, replacement, and tracking of usage.
• Serve as the primary point of contact for student-athletes, assisting with daily needs, compliance, academics, financial aid, and onboarding of freshmen, mid-year enrollees, and transfers.
• Act as liaison for player and coaching staff families, maintaining master contact spreadsheets and distributing weekly communications regarding games, events, and important dates.
• Lead the planning and execution of team events, staff outings, clinics, bowl preparations, and program speaker engagements by managing logistics and coordinating with relevant departments and vendors.
• Oversee all aspects of summer prospect camps, including staff hiring and management, compliance adherence, participant communication, and post-camp reporting in addition to communicating with parents and families at the time of registration
• Assist in the planning and coordination of fall training camp, including athlete transportation, report day logistics, and team event management.
• Manage scheduling and hosting of football officials at practices, including communication regarding arrival, schedules, parking, and locker assignments.
• Support recruiting staff within NCAA rules governing non-coaching personnel.
• Additional duties as assigned

Minimum Qualifications

Minimum Requirements:

• Bachelor’s degree
• 1 year of experience within an NCAA Football program – Coaching, recruiting, operations, playing, etc.

Preferred Requirements:

• Experience within an NCAA D-I Football program
• Master’s degree

Additional Information

Knowledge, Skills, and Abilities

• Excellent communication skills – both written and oral
• Ability to work under pressure in a fast-paced environment
• Problem-solving skills and creativity
• Knowledge of NCAA rules and regulations

Application Deadline

The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by April 7, 2026.

Required Application Materials & Evaluation

• Experience must befully documented on the official application.
• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

• Required: Resume (for supplemental information only)
• Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

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